We are looking for an experienced Senior Accountant to join our team in Santa Barbara, California. This role involves overseeing essential accounting processes, including job costing, accounts payable, accounts receivable, and general ledger activities. The ideal candidate will bring expertise in financial analysis and reporting, contributing valuable insights to support project and business decisions.<br><br>Responsibilities:<br>• Manage accounts payable and receivable processes, ensuring timely payments and accurate application of incoming funds.<br>• Conduct daily bank reconciliations to maintain accuracy in financial transactions.<br>• Oversee month-end and year-end closing activities, including preparing reconciliations, schedules, and financial statements with a focus on job costing.<br>• Calculate and maintain commission schedules while ensuring compliance with sales tax provisions.<br>• Analyze and report on project costs, tracking variances and preparing detailed job cost reports for management.<br>• Collaborate with project managers to align job costs with project budgets and timelines, providing actionable insights.<br>• Monitor project budgets, identify discrepancies, and recommend corrective measures to optimize profitability.<br>• Implement and maintain internal controls to safeguard financial data and improve accounting processes.<br>• Evaluate and enhance accounting workflows for greater efficiency and accuracy.
<p>We are seeking a dynamic and experienced HR Manager to join our nonprofit organization based in Santa Barbara, CA. This role is integral to fostering a positive workplace culture and ensuring smooth human resources operations as the organization delivers on its mission. The ideal candidate will effectively partner with leadership, manage HR practices, and oversee talent strategies to attract, retain, and develop top-tier staff while ensuring compliance with employment laws and best practices.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Collaborate with the leadership team to develop and implement human resources and talent strategies aligned with the organization’s long-term goals, including recruitment, retention, and succession planning.</li><li>Represent the organization at job fairs and recruitment events to build its network and attract top talent.</li><li>Provide guidance and solutions to management and staff on sensitive HR matters, including accommodations, employee investigations, and terminations.</li><li>Manage staff training platforms and benefits documentation, ensuring all accreditation-related records are updated and compliant.</li><li>Oversee employee record-keeping and maintain accurate files, including payroll reports and compliance documentation such as Annual Compliance Testing for 403(b) reporting.</li><li>Track performance evaluation dates, distribute relevant tools and forms to supervisors promptly, and update evaluation templates as needed.</li><li>Collaborate with internal teams, including Grant, Finance, and Administration, to provide HR-related documentation necessary for grant applications and reporting.</li><li>Lead the talent acquisition process by posting job openings across hiring platforms, participating in interviews when needed, and drafting employment agreements for final candidates.</li><li>Partner with departmental managers to identify and align skills needed for current and future positions.</li><li>Monitor compensation and benefits trends, recommending strategies that align with industry standards to attract and retain high-quality staff.</li><li>Develop learning and development programs that promote employee growth and internal advancement.</li><li>Create and implement employee performance improvement plans and collaborate with supervisors on disciplinary meetings, terminations, or investigations.</li><li>Ensure compliance with local, state, and federal employment laws by reviewing and updating policies in line with regulatory requirements and best practices regularly.</li><li>Stay informed on the latest human resources, talent management, and employment law practices, leveraging these insights for continuous improvement.</li><li><br></li></ul>
<p>We are looking for a dedicated Medical Scheduler to join our team in San Luis Obispo. In this contract role, you will play a critical part in ensuring the smooth coordination of patient appointments and medical records in a busy oncology clinic. This position is fully onsite and offers an opportunity to work closely with a collaborative healthcare team.</p><p><br></p><p>Responsibilities:</p><p>• Manage new patient referrals and ensure timely scheduling of appointments.</p><p>• Respond to incoming calls and return messages promptly, maintaining a meticulous and empathetic demeanor.</p><p>• Coordinate the retrieval and organization of medical records from other departments.</p><p>• Schedule patient appointments efficiently, ensuring all necessary information is captured.</p><p>• Collaborate closely with the infusion area to align patient care schedules.</p><p>• Utilize various software systems, including EHR platforms, to manage scheduling and documentation tasks.</p><p>• Work with healthcare providers to confirm availability and adjust schedules as needed.</p><p>• Maintain accurate records of patient interactions and appointment details.</p><p>• Ensure compliance with clinic policies and procedures during scheduling activities.</p>
<p>We are looking for an experienced Operations Manager to oversee and optimize the daily operations of multiple locations in Arroyo Grande, California. This position is an excellent opportunity for a skilled leader in the construction industry to drive efficiency, ensure product quality, and foster a culture of safety and performance. This position offers the potential for long-term growth within an established organization.</p><p><br></p><p>Responsibilities:</p><p>• Supervise day-to-day operations across five plants, ensuring production goals are met with high quality and cost efficiency.</p><p>• Lead and support managers and staff, promoting a positive and safety-oriented work environment.</p><p>• Coordinate maintenance schedules and monitor equipment performance to minimize downtime and ensure operational reliability.</p><p>• Enforce safety guidelines, compliance standards, and environmental policies to maintain a zero-incident workplace.</p><p>• Manage plant budgets, control operational expenses, and identify opportunities for cost savings and improved processes.</p><p>• Oversee inventory levels, raw material procurement, and vendor relationships to ensure seamless supply chain operations.</p><p>• Collaborate with quality control teams to ensure all products adhere to industry specifications and standards.</p><p>• Work closely with dispatch and sales teams to meet delivery schedules and maintain customer satisfaction.</p><p>• Prepare and present detailed reports on key performance metrics, production data, staffing, and operational achievements to senior management.</p>
We are looking for a dynamic Community Engagement and Development Manager to join our team in Santa Barbara, California. This Contract-to-permanent position offers the opportunity to lead efforts in building relationships with donors, managing fundraising campaigns, and enhancing community outreach. The ideal candidate will collaborate closely with leadership to develop strategies that secure funding and foster meaningful connections within the community.<br><br>Responsibilities:<br>• Develop and execute annual fundraising plans in collaboration with the Executive Director and Board of Directors.<br>• Identify and cultivate relationships with institutional and individual donors to secure both restricted and unrestricted funding.<br>• Research and pursue grant opportunities from private and corporate sources.<br>• Plan and oversee donor campaigns, including annual, holiday, and major gift initiatives.<br>• Organize and manage special events, such as luncheons, galas, donor gatherings, and community presentations.<br>• Support board members in development activities and provide administrative assistance to the Board of Directors.<br>• Deliver engaging presentations to community groups and represent the agency at public events.<br>• Oversee donor database management, ensuring accurate record-keeping and reporting.<br>• Track progress and manage the agency’s Planned Giving Program, including bequests and legacy gifts.<br>• Supervise marketing and communication efforts, including website updates and digital campaigns.
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis for three months. This position is ideal for someone with strong organizational skills and previous data entry experience, even at an entry-level. Based in Santa Barbara, California, this role requires a proactive individual who can ensure accurate and efficient handling of data and administrative tasks.<br><br>Responsibilities:<br>• Enter and maintain accurate data in organizational systems, ensuring all information is correctly recorded.<br>• Prepare and send invoices, verifying their accuracy before distribution.<br>• Organize and manage paperwork, ensuring all required documents are properly filed and accessible.<br>• Support backend office operations by completing assigned administrative tasks.<br>• Perform regular system updates and ensure database organization.<br>• Collaborate with team members to address any immediate needs or issues.<br>• Conduct follow-up communications to ensure deadlines and requirements are met.<br>• Utilize Microsoft Excel and Word to create, edit, and maintain files.<br>• Scan, type, and perform calculations as needed to support office operations.<br>• Engage in frequent check-ins to align with team objectives and contribute to a cohesive work environment.
<p>We are offering a contract to permanent employment opportunity for an Office Manager in Santa Barbara, California. This role involves overseeing the daily operations of the office and managing a team of employees, while ensuring smooth and efficient workflows in the workspace. Responsibilities will also include handling various human resources tasks and support payroll processing.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee daily office operations to ensure an organized and efficient workspace</p><p>• Lead and mentor a team of employees, fostering a positive work culture and engagement</p><p>• Manage operational projects, monitoring their progress, and ensuring timely delivery</p><p>• Handle recruitment, onboarding, offboarding, and employee relations</p><p>• Maintain accurate and updated employee records, including benefits management</p><p>• Ensure compliance with California Labor Law and other relevant regulations</p><p>• Support payroll processing by collecting, reviewing, and validating timesheets and other payroll data</p><p>• Utilize various software systems for accounting, CRM, and HR administration tasks</p><p>• Manage inbound calls and other administrative office tasks</p><p>• Utilize knowledge of Accounting Functions and HR Management Systems for efficient office management.</p>
<p>We are offering a contract-to-hire employment opportunity for a Payroll Specialist in Goleta, California. As a Payroll Specialist, your role will be crucial in streamlining our payroll processes. You will be working with accounting software systems and will be tasked with maintaining the accuracy and efficiency of our payroll operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the processing of payroll for entities in the US and Canada, ensuring accuracy and timeliness</p><p>• Conduct regular audits of payroll to ensure the accuracy of records and compliance with regulations</p><p>• Understand and apply tax and reporting principles in payroll processing</p><p>• Manage and reconcile receivables in accordance with company policies</p><p>• Collaborate with the team to streamline payroll processes and enhance efficiency</p><p>• Ensure the maintenance of accurate customer credit records and manage 401k</p><p>• Handle accounting functions related to payroll and employee benefits</p><p>• Resolve any payroll-related inquiries or issues promptly and professionally</p><p>• Work with the business intelligence embedded in our system to generate useful insights and reports</p>
<p>We’re looking for a skilled Billing Clerk to manage and oversee critical billing and accounts receivable operations. As part of our finance team, you’ll collaborate across departments to provide a seamless billing experience, resolve customer inquiries promptly, and ensure accounts are reconciled accurately and efficiently. This is an exciting opportunity for someone who thrives in a fast-paced, innovative environment and takes pride in delivering top-notch customer service and meticulous financial management.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Respond promptly to customer billing inquiries via phone and email while delivering an exceptional customer experience.</li><li>Collaborate with cross-functional teams to optimize customer satisfaction and resolve billing cases effectively.</li><li>Manage customer interactions and inquiries using Salesforce and Zuora (or similar CRM/billing platforms).</li><li>Accurately apply customer payments and keep the accounts receivable database current.</li><li>Identify accounts with collection issues early and take immediate action to resolve them.</li><li>Reconcile customer accounts regularly to maintain precise and accurate AR records.</li><li>Conduct ongoing collection efforts for all past-due accounts.</li><li>Assist with invoicing to ensure timely and accurate billing for our clients.</li><li>Process bank deposits efficiently using desktop check deposit systems.</li><li>Partner with internal teams to mitigate financial risks while enhancing the customer experience.</li></ul><p><br></p>
<p>We are offering an exciting contract opportunity for an Order Management Specialist in Goleta, California. As an Order Management Specialist, you will be tasked with handling customer billing queries, ensuring accurate record keeping, collaborating with various departments to enhance customer experience, and managing contracts using specific software systems. Your role will play a crucial part in maintaining the financial health and operational efficiency of our organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Respond to customer billing inquiries in a timely manner through phone and email</p><p>• Work in collaboration with other departments to enhance the customer experience</p><p>• Utilize software tools like Salesforce for managing customer interactions and inquiries</p><p>• Apply customer payments accurately and promptly</p><p>• Identify accounts with collection issues early and take immediate action for resolution</p><p>• Carry out reconciliation of customer accounts and maintain current and accurate Accounts Receivable (AR)</p><p>• Implement ongoing collection efforts on all overdue accounts</p><p>• Assist in invoicing to ensure prompt and accurate billing for all customers</p><p>• Ensure bank deposits are processed accurately through desktop check deposit</p><p>• Collaborate with internal teams to mitigate risk and enhance the customer experience.</p>
<p>We are looking for a motivated Tax Staff member to join our team in San Luis Obispo California. In this role, you will assist with tax preparation, compliance, and analysis for a broad range of clients, including individuals and businesses. This position offers an excellent opportunity to develop your skills in tax accounting and build a solid foundation for your career.</p><p><br></p><p>Responsibilities:</p><p>• Prepare federal, state, and local tax returns for individuals, corporations, partnerships, trusts, and estates.</p><p>• Ensure timely and accurate compliance with tax regulations and filing deadlines.</p><p>• Review and analyze client data to identify potential tax issues and opportunities.</p><p>• Collaborate with clients to gather necessary documentation and provide updates on filing statuses.</p><p>• Assist in resolving basic tax-related inquiries and issues, delivering exceptional client service.</p><p>• Participate in training sessions to stay informed about changes in tax laws and regulations.</p><p>• Gain hands-on experience with diverse tax situations to enhance technical expertise.</p><p>• Utilize accounting tools such as QuickBooks and Microsoft Excel to streamline tax preparation processes.</p><p>• Work closely with senior tax professionals to ensure the accuracy and completeness of all tax filings.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Santa Barbara, California. In this contract position, you will play a vital role in managing financial transactions, reconciling accounts, and ensuring accurate billing processes. This is an excellent opportunity to contribute to an organization that values precision and efficiency in its financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Reconcile customer accounts to resolve discrepancies and maintain financial accuracy.</p><p>• Generate and distribute billing statements while monitoring outstanding balances.</p><p>• Handle cash applications and collections to optimize cash flow.</p><p>• Conduct commercial collections and follow up on overdue invoices.</p><p>• Collaborate with internal teams to address billing or payment issues effectively.</p><p>• Prepare and maintain detailed financial records for audits and compliance.</p><p>• Develop and implement strategies to improve accounts receivable processes.</p><p>• Respond promptly to inquiries from customers regarding billing and account status.</p>
<p>We are looking for a dedicated Staff Accountant to join our team in Santa Barbara, California. This is a long-term contract position ideal for someone with a strong background in accounting principles and a keen eye for detail. The role offers an opportunity to work across various financial operations, including accounts payable, accounts receivable, and general ledger management, while collaborating with internal teams and external partners.</p><p><br></p><p>Responsibilities:</p><p>• Process and review accounts receivable invoices using, ensuring accuracy and timeliness.</p><p>• Manage the full cycle of accounts receivable operations, including reconciliations and addressing outstanding payments.</p><p>• Accurately enter and review accounts payable transactions to meet deadlines.</p><p>• Handle employee expense reports ensuring compliance with company policies.</p><p>• Reconcile bank and credit card statements on a monthly basis to maintain financial accuracy.</p><p>• Code and input vendor invoices into the database, maintaining consistency and precision.</p><p>• Support monthly financial reporting and assist with period-end closing tasks.</p><p>• Organize and maintain both digital and physical accounting records for easy access and compliance.</p><p>• Perform general data entry and update accounting systems to reflect accurate information.</p><p>• Collaborate effectively with internal departments and external partners to ensure smooth financial operations.</p>
We are looking for a Finance Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to contribute to financial operations, including accounts payable and other accounting functions. The ideal candidate will demonstrate professionalism, initiative, and the ability to thrive in a fast-paced environment while working collaboratively with team members across multiple offices.<br><br>Responsibilities:<br>• Process and input client cost invoices into QuickBooks, ensuring accurate documentation in client folders.<br>• Collaborate with the bookkeeper to reconcile credit card charges, assigning costs to clients and maintaining organized records.<br>• Generate detailed client cost reports to support mediation, case closures, and other requests.<br>• Manage overhead expenses by accurately processing related invoices and maintaining proper documentation.<br>• Serve as a liaison to vendors, handling payment confirmations, reimbursements, and resolving discrepancies.<br>• Research and reconcile unclassified expenses, assigning costs to clients and distributing relevant information to attorneys.<br>• Review and reconcile monthly employee insurance statements for providers such as Anthem and Principal.<br>• Facilitate employee 401k plan payments through Empower's online service, ensuring accurate input into QuickBooks from payroll journals.
