THIS WILL BE A PART TIME POSITION (20-30 hours per week) <br><br>As the Receptionist/Administrative Assistant, the primary responsibilities include greeting and directing visitors, answering and routing phone calls, managing mail and deliveries, maintaining the reception area, and providing administrative support. You are the first point of contact for our business, creating a positive first impression while managing the flow of communication and information within the organization.<br><br>We are looking for someone who has a very professional and friendly demeanor, encourages teamwork, has energy and enthusiasm to continually improve processes within our company and other administrative staff to meet or exceed our objectives.<br><br>Responsibilities:<br><br>Answer phones/door in a prompt courteous manner, forward as needed to appropriate personnel.<br>Open and stamp all incoming mail.<br>Handle outgoing mail and packages: Includes postage machine (ink & funds), etc.<br>Maintain office supplies for Accounting – ordering and inventory<br>Copying and/or scanning projects as needed by project manager or other personnel.<br>Work closely with other administrative personnel to provide adequate coverage for vacation, sick days and other absences.<br>Monitor prequalification emails throughout each day and assist as needed. Completion of prequalification questionnaires/forms using information saved on our network drive.<br> <br><br>Requirements: <br><br>This position requires an individual who enjoys problem solving with great customer service skills. Must have a desire to work in a team-based environment and contribute immediately. <br>2-4 years prior experience in reception/administrative support role required<br>High School diploma required <br>Customer service oriented<br>Intense attention to detail with accuracy and consistency<br>Positive safety attitude and personal integrity – both are non-negotiable<br>Excellent Communicator, both verbal and written<br>Computer/technical skills including experience with Microsoft Office programs (Word, Excel, PPT, TEAMS, One Drive).<br>Moderate computer and software skills for basic data entry<br>Ability to reason and think logically in problem solving.<br>Ability to multi-task and prioritize various daily responsibilities to meet deadlines.<br>Competence to keep personnel information strictly confidential<br>Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies<br>Ability to see details and recognize errors, working within precise standards of accuracy.<br>Ability to update job knowledge by participating in educational opportunities<br>Pieper Electic is an Equal Opportunity Employer
THIS WILL BE A PART TIME POSITION (20-30 hours per week) <br><br>As the Receptionist/Administrative Assistant, the primary responsibilities include greeting and directing visitors, answering and routing phone calls, managing mail and deliveries, maintaining the reception area, and providing administrative support. You are the first point of contact for our business, creating a positive first impression while managing the flow of communication and information within the organization.<br><br>We are looking for someone who has a very professional and friendly demeanor, encourages teamwork, has energy and enthusiasm to continually improve processes within our company and other administrative staff to meet or exceed our objectives.<br><br>Responsibilities:<br><br>Answer phones/door in a prompt courteous manner, forward as needed to appropriate personnel.<br>Open and stamp all incoming mail.<br>Handle outgoing mail and packages: Includes postage machine (ink & funds), etc.<br>Maintain office supplies for Accounting – ordering and inventory<br>Copying and/or scanning projects as needed by project manager or other personnel.<br>Work closely with other administrative personnel to provide adequate coverage for vacation, sick days and other absences.<br>Monitor prequalification emails throughout each day and assist as needed. Completion of prequalification questionnaires/forms using information saved on our network drive.<br> <br><br>Requirements: <br><br>This position requires an individual who enjoys problem solving with great customer service skills. Must have a desire to work in a team-based environment and contribute immediately. <br>2-4 years prior experience in reception/administrative support role required<br>High School diploma required <br>Customer service oriented<br>Intense attention to detail with accuracy and consistency<br>Positive safety attitude and personal integrity – both are non-negotiable<br>Excellent Communicator, both verbal and written<br>Computer/technical skills including experience with Microsoft Office programs (Word, Excel, PPT, TEAMS, One Drive).<br>Moderate computer and software skills for basic data entry<br>Ability to reason and think logically in problem solving.<br>Ability to multi-task and prioritize various daily responsibilities to meet deadlines.<br>Competence to keep personnel information strictly confidential<br>Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies<br>Ability to see details and recognize errors, working within precise standards of accuracy.<br>Ability to update job knowledge by participating in educational opportunities<br>Pieper Electic is an Equal Opportunity Employer
SUMMARY<br>The Temporary Administrative Assistant plays an important role in supporting our team and ensuring smooth daily operations. As the first point of contact for visitors, customers, and team members, this position helps maintain our company’s welcoming and professional environment. This role will provide essential administrative support and assist with routine HR and Team Member service tasks during a period of transition. <br><br>ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.<br><br>Administrative<br>• Greets customers, team members, vendors, and visitors professionally and courteously, ensuring compliance with company security and Good Manufacturing Practices (GMP) procedures.<br>• Ensures the front lobby and desk area present a positive and professional impression on visitors. <br>• Answers and directs incoming calls efficiently, representing the company pleasantly and efficiently. <br>• Oversees all mail operations, including managing shipments and handling the receiving, sorting and distribution of incoming and outgoing mail. <br>• Performs clerical tasks such as folding, sorting, stuffing envelopes, maintaining files, and compiling data for records and reports.<br>• Manages and stocks office, mailing, and breakroom supplies by monitoring inventory levels and placing orders as needed. <br>• Performs light housekeeping duties as needed. <br><br>HR Support <br>• Maintains and verify team member files and compiles data for reporting, ensuring the utmost discretion in handling sensitive and confidential information. <br>• Assists with event coordination, this may include planning, set up, clean up, and organizing meals for company events, customer visits, and Leadership/HR team meetings.<br>• Collaborates with the HR team to execute on Team Member recognition programs including Leading the Whey and milestone celebrations, and other HR projects / initiatives.<br>• Manages expenses on company credit card, approves invoices, responsible for petty cash and the reconciliation of petty cash. <br>• Supports the Talent Acquisition team with scheduling on-site panel interviews for Director level or above, or international travel, and ensuring a positive candidate experience. Serves as a point of contact for candidates, providing logistical support, as needed.<br>• Arranges travel for candidates as requested. Ensure all travel accommodations align with policy guidelines.
We are looking for a detail-oriented Administrative Assistant to join our team in Lake Geneva, Wisconsin. In this Contract-to-Permanent position, you will provide comprehensive administrative support within a meticulous legal environment. While prior experience in the legal field is a plus, it is not a requirement for this role.<br><br>Responsibilities:<br>• Prepare, edit, and manage a variety of documents with accuracy and efficiency.<br>• Organize and maintain client files, coordinate travel arrangements, and schedule meetings and appointments.<br>• Support billing activities by assisting with timekeeping, transcription, payment requests, and related tasks.<br>• Take ownership of assigned projects and ensure their successful completion within deadlines.<br>• Collaborate effectively with team members and provide support on shared responsibilities.<br>• Prioritize and manage multiple tasks while maintaining attention to detail.<br>• Handle inbound calls and manage correspondence in a timely and organized manner.<br>• Perform receptionist duties, including welcoming visitors and managing front desk operations.<br>• Enter and update data accurately using relevant software tools.<br>• Assist with other administrative tasks and special projects as needed.
<p>Robert Half is assisting Brookfield area client in the recruiting for a Client Service Associate to join their growing team. This role involves supporting the company's operations by managing administrative tasks and ensuring smooth client interactions. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills.</p><p><br></p><p>This a permanent placement opportunity offering health insurance, 401k, paid time off. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Perform a variety of clerical and administrative tasks to support daily business operations.</p><p>• Manage data entry tasks with accuracy and efficiency.</p><p>• Generate and prepare reports for client meetings to assist advisors.</p><p>• Process and prepare paperwork related to account openings and new account documentation.</p><p>• Handle incoming checks and ensure timely processing.</p><p>• Respond to client inquiries and follow up on requests promptly.</p><p>• Maintain and implement organized filing systems to ensure easy access to documents.</p><p>• Assist in opening new accounts and verifying necessary documentation.</p><p>• Provide consistent administrative support to advisors and team members.</p>
<p>We are looking for a reliable and detail-oriented Part Time, On Site Administrative Assistant to join our team in Lake Geneva, Wisconsin. In this pivotal role, you will handle a variety of administrative tasks that ensure smooth daily operations while supporting team members and clients. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to a collaborative office environment while growing professionally.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming bills with accuracy and enter them into the system to maintain up-to-date financial records.</p><p>• Organize and update schedules in project management tools, ensuring timely follow-ups on tasks and deadlines.</p><p>• Maintain both physical and digital records, ensuring all files are organized and easily accessible.</p><p>• Coordinate with team members to monitor workflows and keep tasks on track.</p><p>• Track the status of submitted tax returns using software tools, ensuring they are completed and up-to-date.</p><p>• Use Microsoft Office Suite, including Outlook, Word, and Excel, to manage lists and track activities.</p><p>• Answer inbound calls and respond to email correspondence to support client and team needs.</p><p>• Schedule appointments efficiently and provide exceptional customer service.</p><p>• Adapt to seasonal work hours, increasing availability during peak tax season.</p>
