11 results for Front Desk Coordinator in Boulder, CO

Administrative Coordinator Event Coordinator We are offering a 3 to 4 month employment opportunity for an Administrative / Event Coordinator based in LONE TREE, Colorado. The role primarily revolves around event coordination within our operations. The chosen candidate will be in charge of client communication, event planning, and administrative tasks to ensure smooth and efficient event execution. This position is Tuesday through Saturday from 9am - 6pm, with the occasional need for a flex schedule to work later in the evenings, with a later start time on those days. Responsibilities: • Communicate effectively with clients, managing their needs and expectations for events. • Coordinate daily event activities, including the provision of necessary amenities for attendees. • Handle the planning and scheduling of upcoming events, including liaising with vendors such as caterers. • Send and follow up on detail-oriented emails to clients for event specifics and arrangements. • Utilize online tools to input event-related information, such as work orders for janitorial staff or room setup. • Develop and execute floor plans for events using specific software tools. • Coordinate security measures for events, including door access control and on-site security presence when necessary. • Maintain a comprehensive calendar of events, with careful cross-referencing and updating of new additions. • Provide front desk assistance, offering a welcoming and helpful presence for visitors. • Document events through photography and upload images to designated storage platforms. • Dispatch post-event correspondence, including thank you emails, with occasional personalized notes. • Monitor and track work order costs using Excel.

Bilingual Receptionist Bilingual Receptionist Are you a skilled professional fluent in Spanish with a passion for organization and outstanding customer service? Our client is seeking a Bilingual Receptionist who can provide exceptional administrative assistance and reception coverage while fostering a welcoming and productive environment. This role is integral to supporting daily operations and ensuring seamless communication across various departments. Key Responsibilities:<ul><li>Greet and check in all guests, including contractors and suppliers, with professionalism and efficiency.</li><li>Assist associates who forget their badges by providing temporary access solutions.</li><li>Welcome and check in potential candidates scheduled for interviews, ensuring they feel comfortable and prepared.</li><li>Perform reception-related tasks, including answering phone calls, ordering snacks/lunches for meetings, and completing various administrative duties for all departments within the site.</li><li>Transition from a security-focused check-in process to a full-scale receptionist role that supports site operations and departmental needs.</li></ul>

Receptionist We are on the lookout for a meticulous and personable Receptionist for our operations based in Denver, Colorado. As a Receptionist, your primary role will involve handling a multi-line phone system, offering customer service, and managing data entry and email correspondence. This is a unique short term contract employment opportunity that is integral to our industry's operations. Responsibilities • Efficiently manage a multi-line phone system, ensuring all calls are answered and transferred appropriately. • Provide top-notch customer service, addressing and resolving any customer inquiries that arise. • Carry out data entry tasks accurately, keeping customer records up to date. • Handle email correspondence professionally and promptly, ensuring all communications are attended to. • Maintain a welcoming atmosphere by greeting guests and managing door access. • Oversee the inventory of supplies and maintain kitchen cleanliness. • Undertake small-scale filing projects as needed. • Offer guests refreshments such as coffee, water, or tea. • Utilize Microsoft Excel, Outlook, and Word for various tasks. • Organize files and schedule appointments efficiently.

Administrative Coordinator Office Administrator We are in search of an Office Administrator to become part of our dynamic team in the insurance industry, based in Greenwood Village, Colorado. In this role, you will be tasked with various administrative duties, including managing office inventory, scheduling conference rooms, and liaising with the property manager and vendors. Responsibilities: • Answer and direct phone calls • Oversee the distribution of incoming and outgoing mail • Manage access cards for the building and the office suite • Act as the primary contact between the property manager and vendors • Keep track of office inventory and restock supplies when necessary • Schedule conference rooms to prevent conflicts • Welcome and assist incoming visitors • Process expense reports for the office president • Ensure the availability of coffee in the office • Handle additional tasks as needed

Receptionist Professional Services Receptionist Our client, a leading law firm, with an office in downtown hiring is seeking a 5 plus years experienced Receptionist/Office Assistant to help support their office and provide exceptional customer service to clients, guests, and employees. This role is vital to maintaining seamless office operations and fostering strong relationships with attorneys, business professionals, and clients. Key Responsibilities: Answer and direct telephone calls, check voicemails, and assist with client inquiries.Welcome visitors, log their information, and coordinate building access.Schedule and maintain conference room reservations and meeting logistics, including food and AV support.Assist with local arrangements such as restaurant reservations and transportation needs.Maintain a secure and organized reception area and office environment.Collaborate with facility management for maintenance requests and building issues.Perform administrative tasks and other duties as assigned.What You’ll Bring: Outstanding communication and organizational skills.Proficiency with office technology (e.g., Zoom, scheduling software).Ability to manage multiple tasks in a professional environment.Commitment to providing excellent customer service. The firm offers an excellent pay and benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf{dot][com] for immediate consideration!

Administrative Coordinator We are in search of an Administrative Coordinator for our Business Services operations. As an Administrative Coordinator, you will be a key figure in managing customer interactions, facilitating meetings, and ensuring smooth functioning of our administrative processes. This role offers a contract to permanent employment opportunity. Responsibilities: • Handle both inbound and outbound calls, providing exceptional customer service. • Coordinate meetings, utilizing tools like Cisco Webex for efficient scheduling. • Employ CRM tools for maintaining and managing customer records. • Utilize ADP - Financial Services for processing customer credit applications. • Design and manage Banner Ads as part of our business promotion activities. • Leverage tools like Concur and About Time for effective time and expense management. • Manage the switchboard, handling 1 - 10 lines, ensuring effective communication channels. • Provide support in budget processes, facilitating financial efficiency. • Undertake calendar management tasks, ensuring seamless scheduling and time management. • Showcase exceptional communication skills in all interactions, both internal and external.

Office Administrator Partnering with a private equity firm in Denver, CO looking for an Office Administrator.This is a great company with health/vision/dental coverage, paid parking, 2 weeks vacation, office closure the week of Christmas and 4th of July, sick time off, and employee discounts. The Office Administrator will be responsible for...<ul><li>receptionist duties</li><li>ordering and maintaining office supplies</li><li>office security</li><li>preparing conference rooms for meetings</li><li>mail distribution</li><li>monitoring inbound communications</li><li>and more</li></ul>

Administrative Assistant · Basic Tech Support for Students · Utilize School's Helpdesk ticketing system to communicate needs with the IT department. Verify resolution of ticket and communicate to student. Academic Support · Facilitate student's working with their teachers for academic learning and growth. · Facilitate student access to accommodations as needed. · Social Emotional Support · Facilitate student access to identified social emotional support staff as needed. · Provide a caring and inclusive environment. Assessments · Champion the schools culture of assessment by ensuring student participation and proctoring throughout the year. Including, but not limited to attending training and actively maintaining compliance with all state mandated tests (Screener, Access, SAT, PSAT10/9, etc

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Denver, Colorado. This role functions within a dynamic environment where you will be responsible for a range of administrative tasks. Responsibilities: • Assist with the onboarding process of new staff members. • Manage the procurement and distribution of office supplies. • Handle incoming calls and direct them appropriately. • Coordinate and manage the planning and execution of events. • Oversee the management of the company calendar. • Prepare and submit expense reports in a timely manner. • Arrange travel itineraries and accommodations for staff. • Handle the scheduling of meetings and appointments. • Ensure efficient email correspondence. • Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for various tasks.

Part Time Administrative Assistant We are offering a permanent employment opportunity for a Part Time Administrative Assistant in Denver, Colorado. The role involves providing administrative support within the healthcare sector, specifically in a tech-savvy, onsite environment. Responsibilities: • Handle incoming calls, routing messages as required, and providing a high standard of customer service to both patients and staff • Utilize skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) for efficient document management, report creation, and effective communication • Support the healthcare team through tasks such as scheduling appointments and data entry • Adhere to healthcare-specific regulations, such as HIPAA, when maintaining and updating patient records • Assist with tasks related to insurance verification, billing inquiries, and processing medical paperwork as needed • Ensure the office remains organized through tasks such as filing, ordering supplies, and coordinating with vendors • Collaborate closely with the clinical and operational team to support daily administrative and clerical needs.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Denver, Colorado. This role functions within a dynamic environment where you will be responsible for a range of administrative tasks. Responsibilities: • Assist with the onboarding process of new staff members.• Manage the procurement and distribution of office supplies.• Handle incoming calls and direct them appropriately.• Coordinate and manage the planning and execution of events.• Oversee the management of the company calendar.• Prepare and submit expense reports in a timely manner.• Arrange travel itineraries and accommodations for staff.• Handle the scheduling of meetings and appointments.• Ensure efficient email correspondence.• Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for various tasks.