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66 results for Office Services Associate in Boston, MA

Registered Client Services Associate
  • Boston, MA
  • onsite
  • Permanent
  • - USD / Yearly
  • <p>Our client is a highly sought-after Wealth Management firm in Boston and looking to add a Registered Client Service Associate to the team.</p><p><br></p><p>Essential tasks include client account servicing, new account opening, assisting with financial professional transitions, and office administrative duties. Personal career growth initiative, as well as strong collaboration and communication skills, are highly valued.</p><p><br></p><p><br></p>
  • 2025-07-15T15:18:50Z
Customer Service Representative
  • Bellingham, MA
  • onsite
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • We are looking for an experienced Customer Service Representative to join our team on a contract basis in Bellingham, Massachusetts. In this part-time role, you will work 24 hours per week, handling customer inquiries, processing orders, and ensuring timely follow-ups. This position is ideal for someone with strong communication skills and a passion for delivering excellent service in the wholesale distribution industry.<br><br>Responsibilities:<br>• Respond to inbound customer calls and emails, addressing inquiries with professionalism and accuracy.<br>• Process customer orders promptly, ensuring data accuracy and attention to detail.<br>• Follow up on customer requests or issues within 24-48 hours to provide timely resolutions.<br>• Utilize ServiceNow and other tools to track and manage customer interactions efficiently.<br>• Schedule appointments and manage calendars as needed to support customer needs.<br>• Maintain detailed records of customer interactions and transactions for future reference.<br>• Collaborate with team members to ensure consistent and high-quality customer service.<br>• Use Microsoft Excel and Word to produce reports and documentation as required.<br>• Assist with inbound and outbound call management in a Zoom Call Center environment.<br>• Perform data entry tasks to update and maintain customer databases.
  • 2025-07-17T14:09:15Z
Admin Assistant
  • Arlington, MA
  • onsite
  • Permanent
  • 50000.00 - 59000.00 USD / Yearly
  • <p>We are looking for an Administrative Assistant to join our team in Stoneham, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, organizing workflows, and supporting team members. This is an excellent opportunity for someone with strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat to thrive in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and coordinating meetings.</p><p>• Utilize Adobe Acrobat to create, edit, and review documents while ensuring accuracy and security.</p><p>• Prepare and format documents with precision using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Manage both digital and physical filing systems to maintain efficient and accessible records.</p><p>• Assist in preparing and proofreading financial reports, tax documents, and other client-ready materials.</p><p>• Oversee office supply inventory, coordinate orders, and resolve basic IT issues to maintain an organized workspace.</p><p>• Monitor project deadlines, set reminders, and ensure timely completion of tasks.</p><p>• Support the team with various administrative needs, demonstrating flexibility and adaptability.</p><p>• Collaborate with team members to maintain an efficient and organized office environment.</p><p><br></p><p><br></p><p>If interested, please send resumes to jeremy.tranfaglia@roberthalf</p>
  • 2025-06-18T19:05:59Z
IT Service Coordinator
  • Boston, MA
  • onsite
  • Permanent
  • 70000.00 - 80000.00 USD / Yearly
  • <p>A dynamic and growing Managed Service Provider (MSP) is seeking a talented <strong>IT Service Coordinator</strong> to join its team. With a strong focus on small- and medium-sized professional services firms. The team is currently experiencing rapid growth, with plans to onboard 5-6 new clients in the coming months, and is looking for a detail-oriented, client-focused coordinator to support these efforts.</p><p>This hybrid position offers an exciting opportunity for someone with MSP experience to take on a critical role working closely with clients, technical teams, and leadership while helping to improve day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Client Coordination & Support:</strong></li></ol><ul><li>Act as the main point of contact for clients, ensuring their questions and requests are addressed promptly and effectively.</li><li>Build and maintain strong client relationships, emphasizing exceptional service and satisfaction.</li></ul><ol><li><strong>Project Planning & Management:</strong></li></ol><ul><li>Work with the technical support team to plan and manage IT projects, ensuring they are delivered on time, within scope, and with excellent communication.</li><li>Manage project workflows, communicate deadlines to clients, and oversee task completion.</li></ul><ol><li><strong>Vendor & Administrative Support:</strong></li></ol><ul><li>Handle vendor management and procurement, including service renewals, contracts, and licensing.</li><li>Generate and share quotes for services and projects with clients, ensuring all documentation is accurate and timely.</li></ul><ol><li><strong>Internal Collaboration:</strong></li></ol><ul><li>Partner with the 6-person support team to prioritize and organize client tickets, ensuring smooth operations.</li><li>Liaise between clients and the technical team to clarify questions, provide updates, and ensure expectations are aligned.</li></ul><ol><li><strong>Operational Growth Opportunities:</strong></li></ol><ul><li>Assist in developing and improving internal processes and workflows.</li><li>Take on more operational responsibilities, with opportunities for career growth as the role and company continue to expand.</li></ul><p><br></p>
  • 2025-06-24T15:34:12Z
Administrative Assistant
  • North Andover, MA
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • We are looking for an Administrative Assistant to join our team in North Andover, Massachusetts. This long-term contract position offers an excellent opportunity to apply your organizational skills and customer service expertise in a dynamic, onsite environment. The role will involve supporting daily operations, managing administrative tasks, and ensuring seamless office functionality.<br><br>Responsibilities:<br>• Manage billing processes and track invoices to ensure timely payments.<br>• Perform data entry tasks with accuracy, including organizing information into Excel spreadsheets.<br>• Utilize advanced Excel functions such as mail merges and pivot tables to streamline workflows.<br>• Handle inbound and outbound calls while providing exceptional customer service.<br>• Coordinate email correspondence and maintain clear and effective communication.<br>• Schedule appointments and manage meeting calendars effectively.<br>• Assist in general office tasks to support team operations.<br>• Ensure compliance with requirements before onboarding new team members.<br>• Maintain an organized workspace while adhering to the company dress code.<br>• Collaborate with colleagues to achieve department goals and improve workflow efficiency.
  • 2025-06-25T19:13:52Z
Senior Client Service Representative
  • Boston, MA
  • remote
  • Temporary
  • 25.00 - 26.00 USD / Hourly
  • <p>We are looking for a Senior Client Service Representative to join our team in Boston, Massachusetts. This is a long-term contract position (Contract to hire) offering an excellent opportunity to utilize your expertise in fund accounting and client relations while working in a dynamic, deadline-driven environment. The ideal candidate will play a crucial role in ensuring client satisfaction by delivering timely and accurate resolutions to inquiries and preparing detailed financial reports.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to client inquiries, offering accurate solutions to ensure high levels of satisfaction</p><p>• Calculate daily Net Asset Values (NAVs) and prepare month-end and year-end financial reports</p><p>• Generate and distribute various internal and external reports to support business operations</p><p>• Utilize internal systems and technology solutions to manage client servicing deliverables efficiently</p><p>• Investigate and resolve accounting-related issues or discrepancies on a daily basis</p><p>• Collaborate with relevant teams to ensure seamless communication and resolution of client concerns</p><p>• Apply analytical skills to evaluate data workflows, numeric information, and organizational processes</p><p>• Maintain a strong understanding of corporate actions, equity, fixed income, derivative investments, and emerging markets</p><p>• Leverage tools such as Microsoft Excel, Bloomberg, and Reuters to optimize reporting and analysis</p><p>• Ensure adherence to deadlines and accuracy in all deliverables</p>
  • 2025-07-02T13:19:12Z
Bilingual Spanish Administrative Assistant
  • Roxbury, MA
  • onsite
  • Contract / Temporary to Hire
  • 19.95 - 23.10 USD / Hourly
  • <p>We are looking for a detail-oriented and bilingual Spanish Administrative Assistant to join our team in Roxbury, Massachusetts. This Contract position involves providing essential administrative and clerical support to ensure smooth operations within the management office. The ideal candidate will excel at multitasking, delivering outstanding customer service, and maintaining a high level of organization in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors to the management office, ensuring a positive and organized experience</p><p>• Handle incoming phone calls promptly and direct them to the appropriate team members</p><p>• Manage incoming and outgoing mail, ensuring timely distribution and organization</p><p>• Maintain and organize office files and records for easy access and retrieval</p><p>• Process rent payments from residents and ensure accurate documentation</p><p>• Support the property management team with daily administrative tasks</p><p>• Coordinate schedules and appointments to facilitate efficient office operations</p><p>• Provide bilingual Spanish communication support to residents and staff</p><p>• Ensure all office systems and supplies are functioning efficiently and replenished as needed</p>
  • 2025-07-17T12:08:42Z
Administrative Specialist
  • Mashpee, MA
  • onsite
  • Permanent
  • 45000.00 - 45760.00 USD / Yearly
  • <p>A family-owned business in Bourne, MA is looking to hire an Administrative Assistant/Customer Service Associate to join their team on a fulltime basis. This company specializes in commercial and residential glass/window installation, servicing customers throughout MA and the Islands. This person will be responsible for general administrative tasks and office support at their office in Bourne, MA, with a focus on helping business owners maintain exceptional relationships with customers, team and suppliers.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients via phone, email and in person</p><p>• Build sustainable relationships and trust with customer accounts through open and interactive communication</p><p>• Assist customers with inquiries, concerns, and requests in a professional and timely manner</p><p>• Provide accurate, valid and complete information by using the right methods/tools</p><p>• Handle and resolve customer complaints or issues with empathy and patience</p><p>• Schedule glass installation and service appointments efficiently and timely</p>
  • 2025-07-16T19:34:15Z
Receptionist
  • Providence, RI
  • onsite
  • Contract / Temporary to Hire
  • 17.50 - 20.00 USD / Hourly
  • We are looking for a dedicated and detail-oriented Receptionist to join our team in Providence, Rhode Island. This is a Contract to permanent opportunity, ideal for someone with strong organizational skills and a passion for providing excellent customer service. The role involves managing front-desk operations, handling communications, and supporting daily office functions.<br><br>Responsibilities:<br>• Manage incoming calls through a multi-line phone system and ensure messages are accurately relayed.<br>• Handle incoming and outgoing mail, coordinate courier services, and maintain detailed records for all mail-related activities.<br>• Provide administrative support to staff as directed by the Office Manager.<br>• Maintain a detail-oriented and welcoming front-desk environment to greet clients and visitors.<br>• Oversee email correspondence and ensure timely responses to inquiries.<br>• Assist in organizing office supplies and maintaining an orderly workspace.<br>• Collaborate with the team to uphold company procedures and quality standards.
  • 2025-06-24T20:39:01Z
Hospitality Associate
  • Andover, MA
  • onsite
  • Temporary
  • 26.00 - 27.00 USD / Hourly
  • Provide exceptional customer service to internal and external stakeholders. Manage the reception desk and follow check-in protocols for all guests. Be a knowledgeable resource for the building, transportation options, and local amenities. Maintain the cleanliness and order of reception, common areas, conference rooms, kitchen, and overall workspace. Monitor and restock office and pantry supplies, placing timely orders as needed. Troubleshoot and resolve space or amenity-related issues efficiently. Plan, support, and execute logistics for onsite meetings and events—from concept through follow-up. Oversee catering setup and teardown Provide first-level tech support for office equipment and meeting room tools. Communicate clearly with internal teams, vendors, and building management. Observe daily operations and propose enhancements to improve user experience. Ensure compliance with Life/Safety protocols and maintain relevant records. Conduct daily opening and closing walkthroughs when required. Prepare routine reports on workplace operations and service performance. Support emergency procedures, including fire and safety drills. Perform other duties as assigned to support the success of the team.
  • 2025-07-03T16:14:45Z
Executive Assistant
  • Hamilton, MA
  • onsite
  • Permanent
  • 75000.00 - 90000.00 USD / Yearly
  • <p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
  • 2025-06-20T15:54:26Z
Administrative Assistant
  • Portsmouth, NH
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Portsmouth, New Hampshire. In this role, you will provide essential support to ensure smooth office operations, handle incoming communications, and perform data entry tasks with accuracy and efficiency. This is a great opportunity for someone who thrives in an organized and fast-paced environment.<br><br>Responsibilities:<br>• Manage daily administrative tasks to maintain an organized and efficient office environment.<br>• Answer inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform accurate data entry and maintain records in the office database.<br>• Coordinate and organize documentation to support various office functions.<br>• Provide receptionist duties, such as greeting visitors and managing front-desk activities.<br>• Assist with scheduling meetings and maintaining calendars for team members.<br>• Prepare reports and correspondence as needed by the team.<br>• Ensure timely communication between departments to facilitate smooth workflows.<br>• Support office projects and initiatives as required by management.
  • 2025-07-17T19:38:46Z
Mailroom Assistant
  • Watertown, MA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Mailroom Assistant to join our team in Watertown, Massachusetts. This Contract position involves managing mailroom operations efficiently while ensuring timely deliveries and accurate record-keeping. The role offers an opportunity to support organizational processes and interact with various departments.<br><br>Responsibilities:<br>• Organize and distribute incoming and outgoing mail efficiently to ensure timely delivery.<br>• Operate and maintain mailroom equipment, including inkjet printers and Konica Minolta devices.<br>• Utilize enterprise resource planning (ERP) systems to track and manage mailroom workflows.<br>• Perform data entry tasks to maintain accurate records of mailroom activities.<br>• Coordinate courier services and deliveries with external vendors.<br>• Provide excellent customer service by addressing inquiries and resolving mail-related issues promptly.<br>• Monitor and manage inventory levels for mailroom supplies.<br>• Utilize Kronos Timekeeping System to log work hours and maintain compliance.<br>• Collaborate with internal teams to support operational needs and ensure smooth communication processes.
  • 2025-07-08T15:38:42Z
Litigation Legal Assistant
  • Southborough, MA
  • onsite
  • Permanent
  • - USD / Yearly
  • <p><strong>Robert Half Legal Permanent Placement</strong> is looking for a skilled Litigation <strong>Legal Assistant to join our dynamic team in Southborough, Massachusetts</strong>. The ideal candidate will bring expertise in civil litigation procedures, a proactive work ethic, and a commitment to delivering exceptional client service. This role requires someone who thrives in fast-paced environments and excels at managing multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, deadlines, and court schedules while conducting legal research and reviewing online court dockets.</p><p>• Handle state and federal court filings efficiently and ensure compliance with applicable procedures.</p><p>• Draft, edit, proofread, and finalize various legal documents, including motions, discovery requests, complaints, and correspondence.</p><p>• Prepare and manage e-filing submissions for both Federal and State courts.</p><p>• Organize and oversee document productions and discovery processes with accuracy and attention to detail.</p><p>• Maintain effective communication with attorneys, clients, and court personnel to streamline case management.</p><p>• Work independently on multiple projects, ensuring timely completion and prioritization of tasks.</p><p>• Assist with general administrative duties, including billing functions and client relations.</p><p>• Utilize case management software and other legal tools to optimize workflow and maintain organized records.</p>
  • 2025-07-01T18:24:10Z
Part Time Administrative Assistant
  • Nashua, NH
  • remote
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • <p>Robert Half is currently seeking a <strong>Part-Time Administrative Assistant</strong> to support a local company’s daily office operations. This role is perfect for candidates who are highly organized, detail-oriented, and looking for consistent part-time hours.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform <strong>high-volume data entry</strong> with speed and accuracy</li><li>Create and maintain spreadsheets in <strong>Microsoft Excel (must be highly proficient)</strong></li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls in a professional manner</li><li>Handle email correspondence and document preparation</li><li>Organize and maintain digital and paper filing systems</li><li>Support general administrative functions as needed</li></ul><p><br></p>
  • 2025-07-16T17:54:41Z
Part Time Administrative Assistant
  • Providence, RI
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Part-Time Administrative Assistant to join our team on a contract basis in Providence, Rhode Island. This role requires strong organizational skills and the ability to manage a variety of office tasks efficiently. The ideal candidate will be adept at multitasking and possess intermediate technical skills to support daily operations.<br><br>Responsibilities:<br>• Manage office supplies and maintain inventory to ensure smooth operations.<br>• Schedule and coordinate meetings, including setting up conference rooms and preparing necessary materials.<br>• Utilize Microsoft Excel for tasks such as sorting, formatting, and performing vlookups.<br>• Troubleshoot minor technical issues to support team productivity.<br>• Handle inbound and outbound calls, providing excellent customer service.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Respond to email correspondence promptly and professionally.<br>• Maintain and update information in SharePoint, if applicable.<br>• Assist with scheduling appointments and managing calendars.
  • 2025-06-26T18:28:56Z
Customer Service Representative
  • Westborough, MA
  • onsite
  • Contract / Temporary to Hire
  • 17.00 - 19.00 USD / Hourly
  • Robert Half's Client in Westborough MA is looking for a detail-oriented and driven Customer Service Representative to support their operations team!<br><br>Responsibilities:<br>- Customer service<br>- Phone/Email correspondence<br>- Shipping/Receiving<br>- Data entry <br>- Perform routine maintenance on equipment <br>- Strong technical skills<br><br>Start Date: Asap!<br>End Date: ~ 6months (likely to extend)<br>Work Type: On-site<br>Hours: M-F | 8am-4pm or 9am-5pm<br><br>*If interested, APPLY now!
  • 2025-06-19T15:14:31Z
Real Time Specialist II
  • Providence, RI
  • remote
  • Temporary
  • 28.00 - 33.00 USD / Hourly
  • We are looking for a skilled Real Time Specialist II to join our team in Providence, Rhode Island. In this hybrid role, you will work both from home and on-site, providing critical support to ensure operational efficiency and adherence to service level agreements. This is a long-term contract position offering the opportunity to collaborate with internal teams and external vendors to optimize workforce management within a dynamic environment.<br><br>Responsibilities:<br>• Monitor service queues and agent performance to ensure monthly service level goals are met, addressing real-time issues as needed.<br>• Track agent adherence, identifying and escalating uncaptured absences to the scheduling analyst.<br>• Identify and escalate performance concerns such as long call durations or absent agents to management staff.<br>• Collaborate with vendor managers and vendor support specialists to enhance the efficiency of outsourced operations.<br>• Provide recommendations for schedule adjustments based on observed trends and behaviors.<br>• Build strong relationships with operational supervisors, team leads, and agents to identify opportunities for improving efficiency and satisfaction.<br>• Communicate daily staffing forecasts and service level summaries to operations leadership, recommending adjustments as necessary.<br>• Analyze intraday data to adjust projections for call volumes, durations, and staffing needs using historical trends.<br>• Ensure clear and effective communication with internal customers, fostering strong working relationships.
  • 2025-07-07T15:13:41Z
Administrative Assistant
  • Wakefield, MA
  • onsite
  • Temporary
  • 20.00 - 24.00 USD / Hourly
  • We are looking for an experienced Administrative Assistant to provide comprehensive office support in a dynamic environment. This is a long-term contract position based in Wakefield, Massachusetts, requiring strong organizational skills and the ability to manage a variety of administrative tasks. The role offers an excellent opportunity to contribute to the coordination of tenant services and engagement programs.<br><br>Responsibilities:<br>• Oversee administrative functions for multiple buildings, including managing tenant and vendor communications, tracking expenses, and processing purchase orders.<br>• Organize and execute tenant engagement activities such as events and programs, ensuring smooth coordination and setup.<br>• Facilitate engineering requests for tenant-related work, maintaining effective communication with vendors and engineers.<br>• Assist with conference center arrangements to meet tenant requirements and ensure seamless operations.<br>• Maintain accurate records related to master service agreements and other documentation.<br>• Handle inbound calls and provide timely responses to inquiries.<br>• Perform data entry tasks with precision to ensure records are up-to-date and accurate.<br>• Act as a liaison between tenants, vendors, and internal teams to address concerns and resolve issues.<br>• Offer support in various administrative duties as needed, showcasing adaptability and a proactive approach.<br>• Collaborate with the team to improve processes and ensure operational efficiency across the office.
  • 2025-07-18T13:14:09Z
Desktop Support Analyst
  • Boston, Ma, MA
  • onsite
  • Contract / Temporary to Hire
  • - USD / Hourly
  • We are looking for a skilled Desktop Support Analyst to join our team in Boston, MA. As a key member of the IT department, you will provide comprehensive support for hardware and software systems, ensuring seamless operations in a hybrid work environment. This is a Contract-to-permanent position, offering an excellent opportunity for growth and collaboration with cross-functional teams.<br><br>Responsibilities:<br>• Deliver prompt and effective support for hardware and software issues in a hybrid work setting.<br>• Act as a second-level escalation point for IT Help Desk matters, ensuring compliance and user satisfaction.<br>• Image, configure, and deploy systems, install pre-approved software, and conduct routine maintenance.<br>• Collaborate with internal IT teams and external vendors to troubleshoot complex technical issues.<br>• Maintain accurate records of asset inventory and incident resolutions using standard tools.<br>• Support onboarding and offboarding processes, as well as device lifecycle management.<br>• Ensure timely follow-up and resolution of service tickets and requests.<br>• Troubleshoot and maintain laptops, desktops, docking stations, and printers.<br>• Assist users with wireless connectivity and mobile device support for Windows, Mac, and Apple iOS platforms.<br>• Set up and maintain audio visual equipment and conference rooms, ensuring smooth operations.
  • 2025-07-08T20:18:42Z
Accounting Assistant
  • Peabody, MA
  • onsite
  • Temporary
  • 18.00 - 22.00 USD / Hourly
  • <p>We are looking for a detail-oriented Accounting Assistant to join our team on a long-term contract basis. Based in Peabody, Massachusetts, this role offers an opportunity to contribute to the financial operations within the advertising industry. If you have a strong background in accounts payable, accounts receivable, and other accounting functions, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions accurately and in a timely manner.</p><p>• Verify and code invoices to ensure proper accounting procedures.</p><p>• Input accurate data-entry of financial information.</p><p>• Maintain organized records of financial transactions and supporting documents.</p><p>• Collaborate with team members to address accounting-related inquiries.</p><p><br></p>
  • 2025-07-17T19:29:16Z
Receptionist
  • Dorchester, MA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • <p>We are looking for a dedicated Receptionist to join our team in Dorchester, Massachusetts, on a contract basis. This role requires someone who is highly organized, excels in multitasking, and delivers exceptional customer service. You will play a key part in ensuring smooth daily operations and maintaining effective communication channels.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system to handle incoming and outgoing calls efficiently</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues promptly</p><p>• Perform accurate data entry to maintain and update records</p><p>• Coordinate and respond to email correspondence in a timely and organized manner</p><p>• Schedule appointments and maintain calendars to ensure smooth operations</p><p>• Organize and maintain filing systems for easy access and retrieval of documents</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and manage documents and communications</p><p>• Collaborate with team members to ensure seamless day-to-day office functionality</p><p>• Build positive rapport with clients and colleagues through strong interpersonal skills</p>
  • 2025-06-26T12:23:45Z
Bookkeeper
  • Salem, MA
  • onsite
  • Permanent
  • 55000.00 - 65000.00 USD / Yearly
  • <p>We are offering an exciting opportunity for an Office Manager/Bookkeeper in Salem, Massachusetts. The selected candidate will play a pivotal role in our team by ensuring the seamless operation of essential financial tasks. This role is crucial in maintaining a well-organized and efficient work environment, and it requires someone who is comfortable multitasking and thriving in a dynamic setting.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications.</p><p>• Oversee and manage office supplies inventory by placing orders as needed and ensuring cost efficiency.</p><p>• Act as the primary point of contact for vendors, suppliers, and contractors.</p><p>• Implement and maintain office procedures and systems to boost productivity.</p><p>• Collaborate with external accountants and auditors for tax preparation and year-end reporting.</p><p>• Manage accounts payable and receivable, process invoices, and ensure payments are made and received on time.</p><p>• Reconcile bank accounts, credit card statements, and other financial accounts regularly.</p><p>• Assist with payroll processing and ensure timely and accurate calculations.</p><p>• Prepare financial reports, including balance sheets, profit-and-loss statements, and cash flow forecasts.</p><p>• Support the team with general administrative duties, document management, and correspondence.</p>
  • 2025-06-18T19:05:59Z
Receptionist
  • Natick, MA
  • onsite
  • Temporary
  • 17.10 - 19.00 USD / Hourly
  • We are looking for a dedicated and detail-oriented Receptionist to join our team on a long-term contract basis. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. This position is based in Natick, Massachusetts, and offers an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Manage a multi-line phone system, directing calls to the appropriate departments and addressing inquiries with care and efficiency.<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Schedule appointments and coordinate meetings, maintaining accurate calendars.<br>• Perform data entry tasks with precision, ensuring records are up-to-date and organized.<br>• Handle email correspondence, responding promptly and effectively to inquiries.<br>• Maintain and organize files, both physical and digital, ensuring easy access to documents.<br>• Provide outstanding customer service to clients and internal staff, addressing needs and resolving issues.<br>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, to prepare documents and manage communications.<br>• Support daily administrative tasks to ensure the office runs smoothly.
  • 2025-07-15T12:08:43Z
Credit & Collections Specialist
  • Newmarket, NH
  • onsite
  • Permanent
  • - USD / Yearly
  • <p><strong>What You’ll Be Doing:</strong></p><p> <strong>Collections & Customer Engagement</strong></p><ul><li>Reach out to customers professionally and respectfully — we’re all about solving problems, not creating tension.</li><li>Work collaboratively across teams to resolve disputes, uncover root causes, and ensure everyone walks away happy.</li><li>Champion a <strong>customer-first mindset</strong>, building trust while collecting what’s owed.</li></ul><p><strong>Credit Management</strong></p><ul><li>Evaluate new and existing customer accounts with care — balancing risk with opportunity while keeping the customer experience at the forefront.</li><li>Set smart credit limits and payment terms, always committed to protecting the business while supporting our partners.</li><li>Monitor exposure and proactively suggest improvements to our credit strategy as we grow.</li></ul><p><strong>Cash Applications</strong></p><ul><li>Apply daily payments with accuracy and speed — every dollar in the right place, every time.</li><li>Investigate short-pays, overpayments, and unapplied cash with curiosity and determination.</li><li>Keep accounts squeaky clean and always look for ways to streamline and improve the process.</li></ul><p><strong>Why You’ll Love It Here:</strong></p><ul><li>Fast-paced, high-growth environment where your ideas are welcomed and your impact is real.</li><li>A culture of <strong>continuous improvement</strong> — we don’t just accept feedback, we thrive on it.</li><li>A <strong>community-driven</strong> team that supports each other and our customers.</li><li>A <strong>customer-centric</strong> company that values trust, relationships, and service.</li><li>Competitive pay, great benefits, and room to grow.</li></ul><p><br></p>
  • 2025-07-03T16:04:00Z
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