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16 results for Office Administrator in Boston, MA

Office Manager

Stoughton, MA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an Office Manager to help maintain an organized and responsive administrative operation within a healthcare environment. This contract opportunity has the potential to become a permanent role and is ideal for someone who can balance day-to-day office coordination with strong support for leadership and staff. The role requires sound judgment, attention to detail, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: • Direct daily administrative activities to keep the office running efficiently and professionally. • Coordinate the ordering, tracking, and upkeep of office supplies, equipment, files, and operational documents. • Compile routine reports and maintain accurate program information and related records. • Provide administrative support to leadership by organizing calendars, monitoring priorities, and ensuring timely follow-up on key tasks. • Review office workflows and recommend practical improvements that increase efficiency and consistency. • Work closely with team members to support smooth program operations and responsive internal service. • Assist with accounts payable support and front-desk or receptionist-related duties as needed. • Contribute to special projects while handling sensitive information with discretion and professionalism.
2026-09-10T00:00:00Z

Office Manager

Plymouth, MA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Office Manager to support daily operations in a fast-paced medical environment. This contract opportunity has the potential to become permanent and is ideal for someone who can create structure, maintain administrative efficiency, and provide dependable support to leadership and staff. The role requires strong organizational judgment, sound workplace conduct, and the ability to keep multiple office functions running smoothly. Responsibilities: • Direct day-to-day administrative activities to ensure the office operates in an organized and efficient manner • Maintain office inventory, coordinate supply orders, and oversee the condition of equipment and general workspaces • Organize records, track documentation, and prepare routine reports to support program needs and operational visibility • Provide administrative assistance to leadership by coordinating schedules, managing priorities, and following through on key action items • Review workflows and recommend practical improvements that strengthen efficiency and consistency across office operations • Partner with team members to support smooth program execution and responsive day-to-day office support • Assist with assigned projects while handling sensitive information with a high level of discretion • Support front desk and receptionist-related duties as needed to ensure a welcoming experience for visitors and staff
2026-09-09T00:00:00Z

Office Manager

Boston, MA
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities. Responsibilities: • Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience. • Arrange food and beverage service for meetings and workplace events based on team needs and schedules. • Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings. • Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized. • Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations. • Assist with reception and general office coordination duties to support employees, vendors, and visitors. • Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items. • Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
2026-09-10T00:00:00Z

Office Manager

Salem, NH
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation. Responsibilities: • Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment. • Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics. • Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions. • Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available. • Create, monitor, and update purchase orders while keeping purchasing files complete and accurate. • Support inventory accuracy by tracking stock levels and updating information in the company’s current system. • Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments. • Organize invoices and other business records, maintaining orderly documentation in line with established processes. • Recommend and implement practical improvements that enhance administrative organization and office efficiency.
2026-08-28T00:00:00Z

Office Assistant

Boston, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Office Assistant to support daily workplace operations in Boston, Massachusetts. This Long-term Contract position will play an important role in keeping administrative processes efficient, coordinating office services, and providing dependable support to executives and employees. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities: • Partner with senior leadership to communicate office needs, track operational effectiveness, and help improve administrative workflows and procedures. • Monitor inventory levels for workplace supplies and arrange purchases for items such as stationery, furniture, equipment, and other essential office resources. • Maintain organized and up-to-date administrative records to support accurate documentation across office functions. • Review and process vendor billing, ensuring invoices are handled accurately and submitted for payment within required timelines. • Provide day-to-day administrative support for executives, including coordinating requests and assisting with office-related tasks. • Arrange meetings, manage calendars, and resolve scheduling conflicts to keep priorities running smoothly. • Support onboarding activities, maintain employee files, and assist with HR-related coordination as needed. • Organize employee travel logistics and oversee office events such as weekly catering and team gatherings. • Work closely with building management, vendors, and service providers to address maintenance needs and ensure office services operate without disruption. • Guide and support the office assistant team member by offering direction, training, and day-to-day oversight while assisting with additional operational needs as required.
2026-09-11T00:00:00Z

Office Assistant

Braintree, MA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This Long-term Contract position is ideal for someone who communicates comfortably with patients and customers, stays organized in a busy setting, and enjoys keeping office workflows running smoothly. The role offers a Monday through Friday schedule and focuses on front-office coordination, scheduling, and general clerical support. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive experience for patients and customers. • Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate team members in a timely manner. • Coordinate and maintain appointment schedules, ensuring accurate booking and efficient calendar management. • Scan, organize, and file documents to keep office records accessible, current, and properly maintained. • Perform a range of administrative tasks such as data entry, document handling, and general office support activities. • Assist with day-to-day office coordination to help maintain an orderly and productive work environment.
2026-09-11T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in a Contract position. This role is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of front desk and administrative responsibilities. The successful candidate will help keep the office running smoothly by coordinating communications, maintaining shared spaces, and assisting staff with essential clerical and scheduling needs. Responsibilities: • Manage daily office opening and closing routines while ensuring the workspace remains orderly, well-maintained, and ready for employees and visitors. • Welcome guests warmly, identify the purpose of their visit, and connect them with the appropriate team members in a thoughtful manner. • Process incoming packages, mail, and deliveries accurately, and arrange outgoing shipments through courier, postal, and express mail services. • Oversee the upkeep of conference rooms, shared office areas, and kitchen spaces to maintain a clean and functional environment. • Track inventory levels for office, kitchen, and beverage supplies and replenish materials on a regular schedule. • Coordinate food service and meeting support for client sessions, internal gatherings, presentations, and office events, including room setup and reset. • Communicate consistently with department leaders to confirm priorities, receive direction on assignments, and address questions as they arise. • Provide administrative assistance to staff by preparing documents and presentations, organizing print requests, and supporting project-related tasks. • Complete a variety of clerical duties such as copying, printing, data entry, proofreading, and expense report preparation, while also assisting with onboarding activities and calendar coordination for shared spaces and office events.
2026-09-11T00:00:00Z

Administrative Assistant

Providence, RI
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a dependable Administrative Assistant to support clinic operations in Providence, Rhode Island through a Contract position. This role combines front-desk coordination, inbound call handling, basic technical support, and administrative follow-up to help clinic staff and partner locations stay organized and responsive. The ideal candidate brings strong attention to detail, sound judgment when resolving issues, and the ability to keep daily tasks moving efficiently in a fast-paced environment. Responsibilities: • Manage incoming phone calls, respond to routine questions, and connect urgent or specialized matters with the appropriate team members. • Provide on-site support during clinic activity by assisting staff with operational and administrative needs throughout the day. • Handle first-level issue resolution by identifying common concerns and escalating more complex problems to the right internal contacts. • Support basic troubleshooting for field tablets, including access problems, connectivity interruptions, and application performance concerns. • Assist with mobile hotspot devices by addressing charging issues and helping maintain reliable connectivity for clinic use. • Prepare and restock administrative supply bags after clinic events to ensure materials are organized and ready for future sessions. • Carry out general administrative tasks such as confirming flu clinic details with hospital partners and updating related information as needed. • Complete data entry and receptionist-style support duties to maintain accurate records and smooth communication flow.
2026-09-11T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-09-09T00:00:00Z

Buisness Operations Administrator

Southborough, MA
onsite
Permanent / Full Time
95000 - 100000 USD / Yearly
We are looking for a highly organized Business Operations Administrator to support finance-related operations in Southborough , Massachusetts. This position plays a central role in coordinating administrative processes tied to insurance, facilities, compliance, reporting, and broader business support needs. The ideal candidate brings strong judgment, careful attention to detail, and the ability to manage multiple priorities independently in a fast-paced environment. Responsibilities:• Manage insurance renewal activities by partnering with brokers and internal stakeholders to gather information, prepare documentation, and maintain current coverage records across entities.• Support audit and risk review efforts by organizing required materials, tracking responses, and helping assess coverage and compliance needs.• Oversee the annual census process for member companies, including collecting data, validating submissions, and ensuring all deadlines and regulatory requirements are met.• Administer lease and facility records by tracking agreement terms, monitoring key dates, and working with landlords and internal teams on renewals, changes, and space-related needs.• Coordinate recurring communications and reporting support related to investors and year-end documentation, including assistance with K-1 distribution activities.• Assist in the administration of long-term employee incentive programs by partnering with Finance and Human Resources to help manage workflows from program setup through issuance.• Maintain business information required for certifications and compliance filings, prepare supporting forms, and coordinate execution of related documents.• Provide day-to-day administrative support to the Finance team through document management, data updates, reporting assistance, special projects, and maintenance of organized policy and filing systems. For immediate consideration please reach out directly to me asap! 508-205-2127 Eric Lebow
2026-08-18T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This Long-term Contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities: • Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change. • Prepare, review, and submit expense reports with a high level of accuracy and timeliness. • Coordinate travel plans, including itineraries, reservations, and related logistics for business trips. • Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups. • Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations. • Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings. • Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics.
2026-09-11T00:00:00Z

Operations Assistant

Burlington, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a reliable Operations Assistant to support daily operational and inventory activities in Burlington, Massachusetts within a regulated medical device setting. This Long-term Contract position is ideal for someone who enjoys hands-on work, follows established procedures carefully, and takes pride in maintaining accurate records. The role focuses on battery handling, inventory accuracy, equipment use, and general production support while helping the team maintain a safe and organized workplace. Responsibilities: • Carry out battery charging, conditioning, testing, and upkeep tasks by following approved operating instructions and documented procedures. • Receive incoming battery units, assign and confirm identification details, apply proper labeling, and route items to the correct storage or work areas. • Record battery status, test outcomes, location updates, and disposition details in tracking systems to maintain full documentation accuracy. • Monitor both physical stock and electronic inventory records to ensure traceability and alignment across operational systems. • Use chargers, cycling devices, and related maintenance equipment safely and effectively during routine servicing activities. • Report damaged materials, abnormal test findings, safety concerns, or nonconforming items to the appropriate operations, engineering, or quality team members. • Handle, move, and store batteries according to established environmental, health, safety, and quality requirements. • Keep workstations and storage areas neat, clearly organized, and properly separated based on battery condition or processing stage. • Communicate inventory issues, equipment concerns, and daily status updates to supervisors while assisting with additional production or operational tasks as needed.
2026-09-11T00:00:00Z

Bilingual Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a professional and customer-focused Bilingual Administrative Assistant / Front Desk Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, coordinating office activities, and delivering exceptional customer service in both English and Spanish. This is a contract position. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment. Strong communication skills, a welcoming demeanor, and the ability to multitask effectively are essential for success in this position.Responsibilities include greeting and assisting visitors, answering and directing incoming phone calls, managing office calendars and conference room scheduling, handling incoming and outgoing mail, maintaining office supplies, supporting document preparation and data entry, coordinating meetings, assisting with onboarding paperwork, responding to emails and general inquiries, and providing administrative support to various departments as needed.
2026-09-08T00:00:00Z

Bookkeeper

Nashua, NH
onsite
Temporary / Contract
22.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a growing organization in Nashua, New Hampshire. This Long-term Contract opportunity is ideal for someone who enjoys managing accurate records, keeping accounts current, and working independently in a part-time schedule of 20 to 25 hours per week. The right candidate will bring strong bookkeeping experience and confidence using QuickBooks to maintain organized and reliable financial data. Responsibilities: • Record financial transactions accurately and maintain up-to-date bookkeeping records across daily business activities. • Manage accounts payable by reviewing invoices, preparing payments, and keeping vendor balances current. • Oversee accounts receivable activities, including issuing invoices, tracking incoming payments, and following up on outstanding balances. • Reconcile bank and financial accounts on a regular basis to ensure reporting accuracy and resolve discrepancies promptly. • Maintain organized financial documentation and support clean, audit-ready records for internal review. • Assist with updates to bookkeeping processes or financial systems as needed while preserving data accuracy and continuity.
2026-09-08T00:00:00Z

Bookkeeper

Providence, RI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Bookkeeper to join a detail-focused services team in Providence, Rhode Island. This contract-to-permanent opportunity is ideal for someone who brings strong full-charge bookkeeping expertise, sharp attention to detail, and confidence working across day-to-day accounting functions. The role requires a hands-on individual who can manage financial records accurately, support reporting needs, and contribute to payroll and tax-related processes. Responsibilities: • Maintain complete bookkeeping records by recording, classifying, and posting financial transactions with a high level of accuracy. • Reconcile bank and account activity, investigate discrepancies, and ensure financial data remains current and reliable. • Prepare and review internal financial reports, including profit and loss statements and balance sheets, and identify notable variances. • Support payroll processing activities and assist with payroll tax filings for review by accounting leadership. • Complete sales and meals tax filings for business and individual accounts in accordance with reporting deadlines. • Prepare and issue 1099 forms while ensuring supporting records are organized and accurate. • Work within QuickBooks Desktop and QuickBooks Online to manage accounting activity and maintain clean records. • Communicate effectively with internal stakeholders while organizing multiple priorities and meeting deadlines.
2026-09-09T00:00:00Z

Bookkeeper

Shrewsbury, MA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-focused Bookkeeper to support financial operations for a legal organization in Shrewsbury, Massachusetts. This position is well suited for someone who brings strong experience in day-to-day accounting activities, values discretion, and works comfortably in a detail-focused services setting. The ideal candidate is confident managing financial records, coordinating with internal stakeholders and vendors, and keeping transactions accurate in a fast-paced environment. Responsibilities:• Oversee daily bookkeeping activities, maintaining accurate financial records and organized supporting documentation.• Process invoices and payments, ensuring accounts payable transactions are completed correctly and on schedule.• Manage client billing, incoming payments, and follow-up activities related to accounts receivable.• Reconcile bank accounts and other financial balances regularly to identify and resolve discrepancies promptly.• Use QuickBooks and Excel to track financial activity, prepare routine reports, and support month-to-month accounting needs.• Coordinate with team members and external vendors to answer payment questions and keep financial workflows moving efficiently.• Monitor multiple accounting priorities at once while meeting deadlines and maintaining a high level of accuracy.• Help maintain confidentiality and sound financial controls when handling sensitive information in a legal environment.
2026-09-10T00:00:00Z