24 results for Jr Legal Secretary in Boston, MA

Jr. Legal Secretary We are offering an exciting opportunity for a Jr. Legal Secretary in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment. Responsibilities: • Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar. • Prepare complex legal documents and revisions as per client requirements. • Carry out e-filing of documents as necessary. • Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed. • Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities. • Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed. • Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination. • Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys. • Schedule meetings, arrange conference rooms, and coordinate meal provisions. • Maintain chronological and administrative files for assigned attorneys.

Legal Secretary Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. Location: Boston, MARole: Legal Secretary / AssistantSalary: $65k - $75k (DOE) Schedule: In-Office with 1 hour for lunch Responsibilities:<ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>

Legal Assistant We are offering a long term contract employment opportunity for a meticulous Legal Assistant at our location in Newton, Massachusetts. As a Legal Assistant, your main focus will be to assist with various administrative tasks such as managing calendars, arranging travel, handling documents, and managing client interactions. Responsibilities: • Manage and maintain partner's calendar to ensure efficient time management • Arrange travel itineraries and reservations as required • Oversee billing processes, ensuring accuracy and punctuality • Handle document management, including organizing, storing, and retrieving as needed • Conduct client intake, establishing and maintaining effective communication channels • Assist with zoning matters, providing relevant support without the necessity of prior experience in the area • Perform the role of an executive assistant in addition to legal assistance tasks • Handle all tasks with a high level of confidentiality and professionalism.

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in a prominent location. In this role, you will be expected to efficiently handle a variety of tasks for a busy law firm, including document production, electronic filing, and managing attorneys' calendars. You will work closely with three attorneys in the litigation department. Responsibilities:• Efficiently process legal documents, including scanning, redacting, and organizing paper and electronic files.• Maintain up-to-date records of all legal matters.• Actively manage potential conflicts by sending conflict checks and checking firm databases.• Assist in registering attorneys for detail oriented courses, including managing flight and hotel arrangements for business trips.• Input timesheets on a regular basis.• Coordinate scheduling of meetings, appointments, depositions, court appearances, and conference calls.• Ensure attorneys' calendars are well managed and up-to-date.• Prepare accurate and properly formatted legal documents and correspondence from handwritten drafts.• Manage client communication by answering calls and taking detailed messages.• Determine the most appropriate methods for delivering legal documents.

Paralegal Our client, a successful investment company, is seeking a Paralegal to join their legal team in the real estate field. Role: Real Estate ParalegalLocation: Cambridge, MASalary: $110,000 - $120,000 (hourly pay - OT eligible)Schedule: Hybrid - 3 days in / 2 days remote Responsibilities:<ul><li>Review legal contracts and approvals using approved templates and standardized checklists.</li><li>Manage document execution and filing processes, including drafting cover sheets, setting up documents in DocuSign, circulating hard copies, scanning and saving files with proper naming conventions, coordinating distribution, and updating document statuses in relevant software systems. Periodically run contract reports and maintain an organized archive of original documents for auditing and efficient retrieval.</li><li>Draft various form letter agreements, such as notice letters, simple amendments, SNDAs, and estoppels.</li><li>Examine title insurance policies and land surveys for accuracy and compliance.</li><li>Input investment, real estate, and vendor contract Terms & Conditions (T& Cs) into software systems and collaborate with Legal staff to ensure compliance and proper monitoring.</li><li>Support the creation and maintenance of legal entities for real estate investments, including reviewing annual state reports, updating governing documents, and drafting tax forms.</li><li>Coordinate data management and deadline tracking for the Real Estate Legal team by updating and communicating critical dates tied to legal action items.</li><li>Address and, when necessary, direct internal and external inquiries regarding the status of legal documents, ensuring timely and accurate responses.</li></ul>

Paralegal - Account Manager Robert Half Legal Permanent Placement is seeking atwo (2) Direct Claims Account Managers for our client in Boston. After 6 months, very flexible schedule which could lead to fully remote. Quick Job Summary: The Direct Claims Account Manager will have the responsibility to manage, process, and coordinate activities relative to complex environmental, asbestos, and latent type claims. This includes deciding on policy issues, setting up adequate reserves and handling any related tasks. Key Skills and Abilities:• Possess 3-5 years of experience in general toxic torts. • Previous engagement with asbestos is desirable. • Holding an industry-specific qualification like CPCU is advantageous. Key Responsibilities:• Review loss notices, interpret policy coverages and establish adequate reserves. • Handle claims involving primary, excess, and umbrella coverages. • Directly communicate with the concerned parties for claim facts, via calls, emails, or personal meetings. • Work with the reinsurance department for account management and enquiries. • Assign defense and coverage counsel, expert witnesses, and coordinate with peer carriers. • Ensure proper file setup, exposure evaluation, and coverage interpretation in compliance with company procedure. • Participate in developing claim handling techniques and strategies. • Update senior management with specific claims information. • Maintain comprehensive and up-to-date information in the company's claim management system.

Paralegal We are offering a permanent employment opportunity for a Paralegal in the Manufacturing industry, located in Malborough, Massachusetts. As a Paralegal, you will be instrumental in overseeing customer agreements, coordinating with cross-functional teams, and assisting with contractor licensing applications. Responsibilities: • Oversee the formulation and revision of customer agreements, ensuring adherence to internal risk control guidelines. • Utilize legal principles in the preparation of various forms of agreements and documents. • Evaluate commercial purchase orders and other contract documents including change orders. • Manage the contract approval process, collaborating with diverse team members such as risk management, attorneys, sales, project managers, finance, and procurement. • Oversee the negotiation and coordination of requests for letters of credit and bank guarantees with financial institutions, business unit finance department, and other personnel. • Support with the application and renewal of state and local contractor licenses, including research of relevant laws and regulations.

Paralegal We are providing an opportunity for an experienced Paralegal to join our team in Warwick, Rhode Island. In this role, you will be handling a consistent flow of labor and employment matters, preparing necessary documents, and conducting comprehensive research. This position offers a short term contract employment opportunity. Responsibilities: • Handle labor and employment matters and complaints with diligence and accuracy • Conduct in-depth research related to various labor and employment cases • Prepare thorough responses and relevant documents for labor and employment matters • Utilize Aderant, Adobe Acrobat, and Automated City Register Information System (ACRIS) for case management • Manage and update customer records using Case Management Software • Ensure compliance with federal labor law and applicable employment law in all processes • Utilize CompuLaw for briefing and calendar management • Oversee claim administration and manage billing functions • Maintain effective labor employee relations and handle labor relations matters • Communicate effectively with all parties involved in the cases.

Paralegal We are offering an exciting opportunity in the legal industry, specifically in the role of a Trust and Estate Paralegal, located in Boston, Massachusetts. This role will be an essential part of our high retention team, using your skills to provide valuable support and expertise in various areas of law. Responsibilities: • Assist in managing and organizing various legal documents related to estate planning and probate law. • Conduct extensive legal research and gather relevant information to assist in case preparation. • Work closely with the legal team to prepare and file tax returns related to estates. • Utilize your knowledge of probate and estate administration to effectively manage client cases. • Manage calendars, arrange meetings and appointments, and provide reminders to ensure smooth operations. • Draft legal documents related to estate law, such as wills, trusts, and probate forms. • Provide support in probate court proceedings and estate administration tasks. • Use your understanding of estate law to provide excellent customer service and handle client inquiries. • Maintain confidentiality and professionalism at all times while dealing with sensitive legal information. • Stay updated with the latest developments and changes in estate law and probate law to provide the most accurate advice and support.

Corporate Paralegal We are offering a contract employment opportunity for a Corporate Paralegal. Remote opportunity. This role primarily involves preparing, interpreting, and reviewing commercial leases and related documents, maintaining corporate minute books, conducting due diligence for real estate transactions, and managing vendor and detail oriented services contracts. Responsibilities:• Efficiently process commercial leases, lease amendments, letters of credit, licenses, consents to assignment/subletting, non-disclosure agreements, guarantees, tenant estoppel certificates, ROFOs/ROFRs, and bills of sale.• Review and negotiate vendor and detail oriented services contracts, ensuring to escalate risk and compliance issues to the relevant internal stakeholders when necessary.• Maintain corporate governance by managing corporate minute books, filing annual reports, drafting resolutions, and practicing effective systems.• Conduct comprehensive due diligence for real estate acquisitions and dispositions.• Perform title reviews, legal research, and analysis including zoning and permitting matters.• Foster and manage productive relationships with all internal business partners across various departments.• Prepare and provide recommendations on leasing, contract, and corporate governance issues to the Chief Counsel as required.• Actively support and manage compliance initiatives, training, special projects, real estate filings, and other general clerical duties as necessary

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Paralegal Our client, a successful and growing law firm, has an opportunity for a Paralegal in Boston, Massachusetts. The role involves working in the legal industry, with a focus on employment law and litigation. Location: Boston, MARole: Litigation ParalegalComp Package: $75,000 - $90,000 (DOE) plus OT paySchedule: Hybrid - 3 days in office / 2 days remote Responsibilities: <ul><li>Assist attorneys in the preparation and litigation of class action wage and hour cases by communicating with clients and class members via phone and email, gathering and organizing case information, and managing document review and production for pretrial and trial purposes.</li><li>Draft, prepare, and file legal documents in both state and federal courts while ensuring adherence to court rules and deadlines.</li><li>Collect, organize, and analyze large datasets relevant to legal cases using Excel and various database systems.</li><li>Support the drafting of discovery documents and responses, including interrogatories, requests for production of documents, and requests for admissions.</li><li>Manage attorney calendars and coordinate the scheduling of depositions, hearings, and trial dates to ensure streamlined case progression.</li><li>Professionally communicate with clients and class members, addressing inquiries and providing updates with courtesy and professionalism.</li><li>Maintain focus and flexibility while handling diverse tasks in a fast-paced, dynamic environment, ensuring a consistent and organized workflow.</li><li>Perform general administrative tasks such as organizing litigation binders, providing phone coverage, and supporting day-to-day operational needs.</li></ul>

Paralegal Robert Half Legal Permanent Placement is partnered with a fabulous nationwide firm seeking a Business Litigation Paralegal in Boston. The Business Litigation Paralegal will support attorneys in the Boston office by assisting with various aspects of case management, trial preparation, legal research, and client communication. The role includes a blend of clerical, administrative, and substantive legal work, requiring strong technical expertise and exceptional organizational skills. Working directly with two attorneys, this role also incorporates minor administrative tasks. 4 days in the office, 1 day WFH - with additional flexibility when needed. Key Responsibilities<ul><li>Prepare and review legal documents, including pleadings, motions, affidavits, and discovery materials; file motions and pleadings in compliance with judicial procedures.</li><li>Conduct legal research, analyze statutes, regulations, case law, and legal articles; provide written research summaries for attorneys.</li><li>Interview clients and witnesses to gather information; prepare detailed reports or summaries from interviews.</li><li>Manage, organize, and retrieve case files, which may include depositions, exhibits, pleadings, and other trial materials.</li><li>Assist attorneys with all phases of trial preparation, including attending hearings and court proceedings as needed.</li><li>Develop and maintain detailed records for billing purposes, documenting hours spent on specific assignments.</li><li>Collaborate with attorneys and external parties to discuss progress, case strategies, or ongoing projects.</li><li>Support attorneys with minor administrative duties, ensuring the office operates efficiently.</li><li>Perform additional legal and administrative tasks as assigned by management.</li></ul> <ul><li>Skills and Qualifications5-10+ years of continuous experience as a litigation paralegal, with a demonstrated ability to meet responsibilities in a high-paced, demanding professional environment.</li><li>Strong understanding of legal terminology, judicial processes, research methods, and trial procedures.</li><li>Proficient in drafting legal documents and utilizing legal research tools.</li><li>Excellent verbal and written communication skills, with the ability to interact professionally with clients, attorneys, and third parties.</li><li>Strong interpersonal and customer service skills to maintain effective working relationships.</li><li>Exceptional organizational skills and meticulous attention to detail.</li><li>Ability to manage time effectively and meet critical deadlines.</li><li>Adept at problem-solving and analytical thinking.</li><li>Proficient in Microsoft Office Suite and other relevant technology.</li><li>Dependable and able to handle sensitive and confidential information with discretion.</li></ul>

Administrative Assistant Robert Half's client in Worcester MA is looking for an Administrative Assistant in the benefits space! Responsibilities include: -Administrative support -Responding to inquiries -Phone/Email correspondence -Data entry -Sorting through incoming mail **Benefits knowledge is preferred** Start date: Tuesday, March 25th Duration: 2-3 weeks (potential to extend) Work type: On-site Hours: 8:30am-5pm (M-F) If interested, APPLY NOW!

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.

Part-Time Front Office Assistant We are in search of a Front Desk Coordinator to join our team in the Real Estate Property/Facilities Management industry, located in Boston, Massachusetts. As a Part-Time Front Office Assistant, your primary tasks will involve handling multiple telephone lines, managing customer inquiries, and maintaining precise records. This position offers a short term contract employment opportunity. Responsibilities: • Efficiently handle a multi-line telephone system and redirect calls to the appropriate personnel or department.• Provide accurate and comprehensive information to callers about our firm, including location, directions, and staff contact details.• Welcome incoming visitors, screen them professionally, and promptly inform the relevant personnel of their arrival.• Manage the key check-out system with high efficiency.• Sign for courier deliveries and pick-ups and promptly notify the concerned personnel.• Collect mail, open it, and sort it into categories such as checks, invoices, and correspondences.• Distribute invoices/correspondences to managers for approval and categorization on behalf of the Vice President.• Operate standard office equipment such as postage machine, folding machine, and fax/copier/scanner.• Prepare and stamp mailings as created by office staff, including printed checks.• Maintain supply of paper in copier/fax machine and distribute printed materials.• Perform daily filing duties for management reports.• Update the database with client information changes as received.• Keep common office areas clean and presentable for our clients.• Create and maintain proper response letters for various incoming correspondences.• Scan and upload management report correspondences.• Review and edit scanned management reports as needed.

Part Time Administrative Assistant We are seeking a Part Time Administrative Assistant for our office located in Newburyport, Massachusetts. This role involves a mix of administrative and customer service tasks in the finance industry. The position offers a contract to permanent employment opportunity. Responsibilities: • Accurately update Customer Relationship Management (CRM) system with relevant client information • Schedule appointments and make confirmation calls to clients • Handle inbound and outbound calls in a detail oriented manner • Perform data entry tasks and maintain client records • Open new client accounts as required • Assist in finance administration tasks • Execute scanning, copying, and faxing of important documents • Send detail oriented email correspondence to clients and colleagues • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks • Provide exceptional customer service at all times.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in New Bedford, Massachusetts. As an integral part of our team, you will contribute to the smooth running of day-to-day operations, providing front-facing customer service, handling inbound and outbound calls, and managing various administrative tasks. Responsibilities: • Answering and directing incoming calls, ensuring a high level of customer service at all times. • Handling email correspondence and scheduling appointments as necessary. • Assisting in the reception area, providing a welcoming and detail-oriented first point of contact. • Organizing, filing, and scanning important documents, maintaining an efficient and accessible filing system. • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to manage data entry and other tasks. • Adapting to variable workloads based on the organization's needs. • Leveraging prior experience to enhance office efficiency and attention to detail.

Executive Assistant The Executive Assistant will play a crucial role in managing the Executive Director's calendar, coordinating meetings, and facilitating communication between various parties. This role offers an exciting opportunity to contribute significantly to the success of the organization by providing administrative support and managing public relations efforts. Responsibilities: • Facilitate efficient and effective communication with tenants, staff, stakeholders, and condominium associations.• Prepare and maintain precise documentation of meetings and produce a variety of internal and external reports.• Manage the scheduling and coordination of the Executive Director's calendar.• Coordinate the preparation of agendas for various meetings.• Transcribe meeting minutes with accuracy and detail.• Assist with public relations efforts such as the Annual Report and digital updates to the agency’s website.• Prepare correspondence on behalf of the Executive Director.• Manage office and maintenance supply inventories, coordinating purchases as necessary.• Keep the agency calendar updated and well-organized.• Maintain an efficient filing system for easy retrieval of documents.

Administrative Assistant We are in search of an Administrative Assistant to join our team in the non-profit sector located in Hyannis, Massachusetts, 02601, United States. In this role, you will be responsible for a variety of tasks ranging from data management to customer interaction. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage incoming calls and email correspondence • Perform data entry tasks with accuracy • Coordinate and manage scheduling of appointments using Microsoft Outlook • Maintain organized filing systems • Use Microsoft Word for document creation and editing • Manage inbound and outbound calls effectively • Ensure all customer interactions are handled professionally and promptly.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Legal Administrator We are offering a short term contract employment opportunity for a Legal Administrator in Hingham, Massachusetts. In this role, you will be providing support to our legal team by managing emails, voicemails, and drafting legal documents. You will also be responsible for managing our case management software and performing various administrative tasks. Responsibilities • Oversee and manage incoming emails and voicemails, ensuring all messages are responded to in a timely manner. • Prioritize and manage daily tasks and updates as communicated by team members. • Draft and prepare legal motions and letters to opposing counsel, ensuring accuracy and adherence to legal guidelines. • Utilize case management software for effective tracking and managing of cases. • Prepare and organize forms and documents for review by the attorney. • Manage and maintain the attorney's calendar, scheduling appointments and reminders as necessary. • Participate in claim administration tasks, ensuring all claims are properly filed and managed. • Oversee and manage billing functions, ensuring all bills are accurate and sent out in a timely manner. • Use Aderant, Adobe Acrobat, CompuLaw, Conveyancer, and other software tools to perform job functions efficiently. • Perform collection processes as necessary, ensuring all payments are collected and recorded accurately.

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment. This role is part time. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.