8 results for Firm Administrator Director Finance Administration in Boston, MA

Controller We are offering an exciting opportunity for a Controller in the legal industry, based in Boston, Massachusetts. The Controller will be the exclusive financial individual within the team, responsible for managing all financial operations. Responsibilities:<ul><li>Maintain Tabs3</li><li>Review and process client invoices through Tabs3</li><li>Maintain IOLTA accounts</li><li>Oversight and review of all general ledger transactions</li><li>Oversight of the 1099 process</li><li>Cash management including deposits, cash flow budget and projections</li><li>Bank reconciliations </li><li>Payroll processing</li><li>Manage the monthly and annual financial review including assisting in the development and monitoring of the revenue and expense budgets</li><li>Identify, own and manage projects and systems that introduce and improve processes used by the Legal team. Coordinate with law firm administrator</li><li>Liaison with outside CPA</li></ul>

Senior Linux Systems Administrator An asset management firm based in Boston is seeking a highly skilled Senior Linux System Administrator to join their IT Infrastructure team. This role is essential to maintaining the firm’s robust Linux system environment, managing containerization processes, and supporting cloud-based initiatives. The ideal candidate is an experienced IT professional with a sharp technical acumen, expertise in modern DevOps technologies, and a preference for working onsite. Candidates with financial services experience is preferred. This role is onsite in Boston 3-4 days a week. Responsibilities:<ul><li>Maintain and administer Linux environments, including system performance tuning, patching, and troubleshooting.</li><li>Manage PostgreSQL databases, ensuring data integrity and accessibility</li><li>Deploy, manage, and optimize containerization technologies, specifically Kubernetes and Docker, to support application development and production.</li><li>Implement and maintain configuration management tools, such as Puppet, to ensure consistent and reliable infrastructure.</li><li>Develop and execute automation scripts using Python, Bash, and Powershell to streamline system operations and administrative tasks.</li><li>Collaborate with developers, architects, and business stakeholders to analyze technical requirements and deliver tailored solutions.</li><li>Manage and support cloud infrastructure, with an emphasis on AWS, ensuring scalability, security, and cost efficiency.</li><li>Monitor system health, troubleshoot complex issues, and implement solutions to guarantee high availability and performance of IT systems.</li><li>Work cross-functionally to provide support for key IT initiatives, including new installations, upgrades, and migrations.</li><li>Maintain detailed documentation for system configurations, operational procedures, and troubleshooting steps.</li><li>Advise on best practices and emerging technologies to drive innovation and process improvements.</li></ul>

Sr. Accountant - Private Equity We have partnered with a private equity firm seeking a Sr. Accountant. The role will have a blend or corporate accounting, month end close, fund accounting and some tax. This group is doing very well with a nice pipeline. The office schedule is hybrid, and it pays $100 - 120K + 20% bonus. Please message me on linkedin or email for immediate consideration john.holtman@roberthalf Responsibilities: • Oversee the preparation of quarterly financial statements by a third-party administrator.• Handle the annual audit of financial statements, coordinating closely with a third-party accounting firm.• Examine capital contribution and distribution calculations prepared by the third-party administrator.• Aid in the quarterly valuation process and review valuation models prepared by team members.• Assemble Valuation Committee materials in cooperation with finance and deal teams.• Support the quarterly fund expense and accrual allocation process.• Help with treasury management and maintain precise investor records.• Aid in the preparation of partner demographic files and review of annual tax returns, estimates, and Schedule K-1’s.• Assist in tax payment processing and distribution of Schedule K-1’s to both external and internal investors.• Process tax notices and refund checks.• Help in accounts payable, analysis, and approval of invoices received.• Assist in management entity bookkeeping and reporting.• Help in preparation of annual Form ADV and Form PF filings.• Respond to ad hoc requests from investors, including audit confirmations, surveys, and questionnaires.

Bookkeeper We are offering an exciting opportunity for an Office Manager/Bookkeeper in Salem, Massachusetts. The selected candidate will play a pivotal role in our team by ensuring the seamless operation of essential financial tasks. This role is crucial in maintaining a well-organized and efficient work environment, and it requires someone who is comfortable multitasking and thriving in a dynamic setting. Responsibilities:• Accurately and efficiently process customer credit applications.• Oversee and manage office supplies inventory by placing orders as needed and ensuring cost efficiency.• Act as the primary point of contact for vendors, suppliers, and contractors.• Implement and maintain office procedures and systems to boost productivity.• Collaborate with external accountants and auditors for tax preparation and year-end reporting.• Manage accounts payable and receivable, process invoices, and ensure payments are made and received on time.• Reconcile bank accounts, credit card statements, and other financial accounts regularly.• Assist with payroll processing and ensure timely and accurate calculations.• Prepare financial reports, including balance sheets, profit-and-loss statements, and cash flow forecasts.• Support the team with general administrative duties, document management, and correspondence.

Executive Assistant The Executive Assistant will play a crucial role in managing the Executive Director's calendar, coordinating meetings, and facilitating communication between various parties. This role offers an exciting opportunity to contribute significantly to the success of the organization by providing administrative support and managing public relations efforts. Responsibilities: • Facilitate efficient and effective communication with tenants, staff, stakeholders, and condominium associations.• Prepare and maintain precise documentation of meetings and produce a variety of internal and external reports.• Manage the scheduling and coordination of the Executive Director's calendar.• Coordinate the preparation of agendas for various meetings.• Transcribe meeting minutes with accuracy and detail.• Assist with public relations efforts such as the Annual Report and digital updates to the agency’s website.• Prepare correspondence on behalf of the Executive Director.• Manage office and maintenance supply inventories, coordinating purchases as necessary.• Keep the agency calendar updated and well-organized.• Maintain an efficient filing system for easy retrieval of documents.

Administrative Assistant We are in the market for a proficient Administrative Assistant to be a part of our team operating in the Financial Services industry. This role is located in Waltham, Massachusetts, United States, and offers a short term contract employment opportunity. As the Administrative Assistant, you will be the first point of contact for our clients, manage our meeting spaces, and handle mail and packages according to instructions. Responsibilities: • Serve as the primary contact for clients, including greeting and directing them as necessary • Answer incoming calls and address inquiries or route to the appropriate party • Manage the distribution of incoming and outgoing mail and packages • Oversee the scheduling and organization of conference rooms • Ensure the cleanliness and order of the conference rooms and kitchen area after meetings • Coordinate meals for clients and employees, including set up and clean up • Utilize Microsoft Office Suite and Zoom to facilitate meetings and manage schedules • Handle sensitive information with discretion and professionalism • Provide exceptional customer service and respond promptly to client needs • Perform data entry tasks and maintain accurate client records.

AR Clerk We are in the process of recruiting an AR Clerk to become a part of our team in the construction/contractor industry located in Millbury, Massachusetts, United States. As an AR Clerk, your main duty will be to ensure the smooth running of all accounts receivable processes, from invoicing to ensuring customer satisfaction. Responsibilities: • Accurately prepare and timely issue invoices for services based on completed work or contractual agreements. • Record and reconcile incoming payments, including electronic payments and checks, with the corresponding invoices. • Maintain up-to-date and accurate customer records, including outstanding balances, payment history, and contact details. • Act as the primary contact point for client billing inquiries and COI requests, ensuring a positive client experience. • Collaborate with sales and operations teams to resolve any billing issues or discrepancies. • Regularly communicate with clients to provide payment reminders and address overdue accounts. • Ensure timely collection of payments from outstanding accounts in line with company policies. • Maintain accurate and updated AR records in the company's accounting and operations software. • Prepare weekly and monthly AR reports for management, including payment trends, aging summaries, and outstanding balances. • Contribute to the month-end and year-end closing processes, which includes entry of Inventory and Equipment usage into accounting systems. • Assist in the preparation of financial audits by providing necessary AR documentation. • Ensure compliance with company policies, procedures, and GAAP principles. • Perform administrative duties such as answering and directing phone calls, collecting and distributing mail, filing paperwork, attending to visitors, and deliveries. • Meet with AR Manager to review and improve AR processes for enhanced efficiency and accuracy. • Stay updated on best practices in accounts receivable management and ensure compliance with Generally Accepted Accounting Principles (GAAP). • Suggest and implement tools or techniques to optimize AR operations.

Intake Coordinator We are seeking a detail-oriented and client-centric Intake Coordinator to join our team based in Acton, Massachusetts. In this role, you will be the initial contact for new clients, evaluating their requirements, and arranging meetings with our legal professionals. Your responsibilities will also include maintaining precise records of client interactions and ensuring outstanding client service throughout their journey with us. Responsibilities • Manage incoming calls from potential clients, evaluating their requirements, and determining their potential as new clients. • Arrange meetings with legal professionals for leads with experience in the necessary fields, ensuring all required pre-meeting tasks are completed. • Regularly update and maintain client information in our CRM system, Hubspot. • Conduct regular check-in calls with clients to assess their experience and address any concerns. • Collaborate with the team to ensure seamless and efficient client service. • Use various software applications including Excel and Microsoft Office to manage and update client information. • Ensure all client interactions are managed professionally and promptly. • Continuously enhance the client intake process to improve client service and efficiency. • Use your robust administrative skills to support team functions and processes. • Maintain a high level of confidentiality and professionalism at all times.