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13 results for Executive Assistant Legal in Boston Ma

Litigation Legal Assistant <p><strong>Robert Half Legal Permanent Placement i seeking a Legal Administrative Assistant - Litigation for their Boston client. Excellent pay and advancement working for a high-level attorney with a prestigious firm. GREAT PAY AND BENEFITS!</strong></p><p><br></p><p>Support seasoned attorneys by managing litigation tasks, including preparing legal documents, maintaining case files, and coordinating court filings and vendor communication. Handle administrative duties like calendar management, mail processing, and client interaction with professionalism and confidentiality. Assist in trial preparation, conduct legal research, and ensure compliance with Massachusetts court rules.</p> Legal Assistant We are offering an exciting opportunity for a Legal Assistant to join our team in the bustling city of Boston, Massachusetts. The job function of this role revolves around the legal industry, with the primary tasks being case management, calendar management, and litigation support. <br><br>Responsibilities:<br><br>• Manage and organize legal documents for trial preparations, ensuring accuracy and efficiency.<br>• Utilize Case Management Software to maintain and update client records.<br>• Handle e-Filing of legal documents, maintaining a systematic procedure for easy access.<br>• Assist in the drafting of simple correspondence and other legal documents.<br>• Coordinate and manage calendar schedules for depositions and court dates.<br>• Utilize Microsoft Outlook for communication and coordination within the team.<br>• Support in the preparation and execution of Depositions.<br>• Contribute to the litigation process, including Civil and Defense Litigation.<br>• Provide assistance in handling Bankruptcy - Chapter 11 cases.<br>• Respond to customer inquiries and resolve issues swiftly and professionally. Legal Assistant <p>We are offering an exciting opportunity for a Legal Assistant in a prominent location. In this role, you will be expected to efficiently handle a variety of tasks for a busy law firm, including document production, electronic filing, and managing attorneys' calendars. You will work closely with three attorneys in the litigation department.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process legal documents, including scanning, redacting, and organizing paper and electronic files.</p><p>• Maintain up-to-date records of all legal matters.</p><p>• Actively manage potential conflicts by sending conflict checks and checking firm databases.</p><p>• Assist in registering attorneys for detail oriented courses, including managing flight and hotel arrangements for business trips.</p><p>• Input timesheets on a regular basis.</p><p>• Coordinate scheduling of meetings, appointments, depositions, court appearances, and conference calls.</p><p>• Ensure attorneys' calendars are well managed and up-to-date.</p><p>• Prepare accurate and properly formatted legal documents and correspondence from handwritten drafts.</p><p>• Manage client communication by answering calls and taking detailed messages.</p><p>• Determine the most appropriate methods for delivering legal documents.</p> Jr. Paralegal <p>We are offering an exciting opportunity for a Paralegal/Legal Assistant to join a law firm in Braintree, MA. The firms practice is focused on helping individuals with the probate of estates and related litigation (such as will contests), estate and trust planning, and probate administration matters.</p><p><br></p><p><strong>Location:</strong> Braintree, MA</p><p><strong>Schedule: </strong>In office 4 days a week and 1 day remote (Hybrid)</p><p><strong>Hours:</strong> 9-5</p><p><strong>Comp Package:</strong> Around $75,000 (DOE)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist attorney in managing and organizing probate, estate planning, and trust administration cases. Maintain case files, deadlines, and correspondence.</li><li>Serve as a point of contact for clients, responding to inquiries, scheduling meetings, and ensuring that clients are informed and updated throughout the process.</li><li>Ensure that all client files, documents, and correspondence are properly organized and maintained in both physical and digital formats.</li></ul> Real Estate Paralegal <p><b>Robert Half Legal Permanent Placement is working with our client, </b>a Boston-based real estate boutique law firm with a collegial and energetic environment, seeking a <strong>full-time experienced Commercial Real Estate Paralegal</strong>. The ideal candidate will support attorneys with various aspects of commercial real estate transactions, providing detailed and accurate assistance across all stages of the process. This role is predominantly in-office, with a hybrid work option available as client and deal flow permits.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Transactional Assistance</strong>: Support attorneys in commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, and leasing.</li><li><strong>Document Preparation</strong>: Draft, review, and organize critical legal documents such as purchase and sale agreements, deeds, closing statements, loan documents, leases, settlement statements, and construction contracts.</li><li><strong>Drafting Legal Documents</strong>: Prepare first drafts of closing documents, estoppel certificates, subordination, non-disturbance and attornment agreements (SNDAs), entity resolutions, joint venture agreements, development agreements, and legal opinion letters.</li><li><strong>Closing Coordination</strong>: Manage and coordinate all aspects of commercial real estate closings, including drafting and maintaining checklists, creating critical date schedules, monitoring deadlines, scheduling meetings, and ensuring the delivery of all required documents.</li><li><strong>Due Diligence</strong>: Conduct due diligence reviews by evaluating title commitments, surveys, UCC searches, bankruptcy and litigation searches, and organizational formation and good standing records. Coordinate with surveyors and title insurance companies as necessary.</li><li><strong>Post-Closing Support</strong>: File deeds, mortgages, mortgage discharges, and other required instruments. Assemble and provide organized closing binders to clients post-closing.</li><li><strong>File and Entity Management</strong>: Maintain and organize legal files. Ensure that LLCs and other entities are in good standing by coordinating related filings and renewals.</li><li><strong>Legal Research</strong>: Perform basic legal research and provide summaries and recommendations to attorneys as needed.</li><li><strong>Administrative Support</strong>: Provide general administrative assistance to the legal team and perform other duties as required.</li><li><strong>Required Qualifications:Experience</strong>: Minimum <strong>3+ years of experience</strong> as a paralegal, with a strong focus on commercial real estate transactions.</li><li><strong>Education</strong>: Bachelor’s degree and/or Paralegal Certificate from an ABA-approved program preferred.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite and familiarity with legal requirements for title and survey review.</li></ul><p><br></p> Paralegal - Contracts Specialist <p><strong>Robert Half Legal Permanent Placement</strong> is seeking a highly motivated and creative individual to join our client' team as a <strong>Contracts Paralegal Specialist in the Framingham/Marlborough area</strong>. This role will involve supporting our contract administration efforts with a strong ability to exercise sound independent judgment. The ideal candidate will have experience working with contract management software and thrive under minimal supervision. A proactive approach, strong organizational skills, and the ability to manage multiple priorities efficiently are essential to succeed in this role.</p><p><br></p><ul><li><strong>Key Skills and Abilities</strong></li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, and other database applications; <strong>Lotus Notes experience</strong> considered a plus.</li><li>Professional and confident demeanor with strong interpersonal skills.</li><li>Exceptional attention to detail and organizational skills to handle multiple projects simultaneously.</li><li>Superior writing and communication skills, essential for preparing documentation and reports.</li><li>Proven capacity to manage workloads effectively in a fast-paced, high-pressure environment.</li></ul><p><br></p><ul><li><strong>Responsibilities</strong></li><li>Review purchase orders and manage contract documentation, including amendments, close-outs, and ancillary documents (e.g., bonds, insurance certificates, contract assemblies).</li><li>Oversee the preparation, submission, and maintenance of company contractor and engineering licenses.</li><li>Track and reconcile internal departmental budgets, ensuring alignment with annual forecasts and plans.</li><li>Organize and maintain legal department files, including uploading and monitoring documents with expiration dates.</li><li>Collect, secure, and manage company confidential and proprietary financial data for operational reports and PowerPoint presentations.</li><li>Coordinate with the corporate risk manager on insurance matters, including claims, certificates of insurance, and annual renewals.</li><li>Assist the General Counsel with special assignments and projects as needed.</li></ul> Paralegal - Account Manager <p><strong>Robert Half Legal Permanent Placement is seeking atwo (2) Direct Claims Account Managers</strong> for our client in Boston. After 6 months, very flexible schedule which could lead to fully remote. </p><p><br></p><p><strong>Quick Job Summary:</strong> The Direct Claims Account Manager will have the responsibility to manage, process, and coordinate activities relative to complex environmental, asbestos, and latent type claims. This includes deciding on policy issues, setting up adequate reserves and handling any related tasks.</p><p><br></p><p><strong>Key Skills and Abilities:</strong></p><p>• Possess 3-5 years of experience in general toxic torts. </p><p>• Previous engagement with asbestos is desirable. </p><p>• Holding an industry-specific qualification like CPCU is advantageous.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Review loss notices, interpret policy coverages and establish adequate reserves. </p><p>• Handle claims involving primary, excess, and umbrella coverages. </p><p>• Directly communicate with the concerned parties for claim facts, via calls, emails, or personal meetings. </p><p>• Work with the reinsurance department for account management and enquiries. </p><p>• Assign defense and coverage counsel, expert witnesses, and coordinate with peer carriers. </p><p>• Ensure proper file setup, exposure evaluation, and coverage interpretation in compliance with company procedure. </p><p>• Participate in developing claim handling techniques and strategies. </p><p>• Update senior management with specific claims information. </p><p>• Maintain comprehensive and up-to-date information in the company's claim management system.</p> Paralegal <p>An established law firm is actively searching for a diligent and meticulous Paralegal to become part of their family law team based in Salem, Massachusetts. In this role, you will be entrusted with the responsibility of supporting attorneys on family law cases, including but not limited to, child custody, divorce, and child support. You will also be tasked with client interaction, document preparation, and administrative duties. This role offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with a high volume of family law cases, including child custody, divorce, and child support matters</p><p>• Gather and collate case-related information for comprehensive case management</p><p>• Engage directly with clients to gather necessary information and provide support throughout the case process</p><p>• Liaise with the opposing side for cross-referencing purposes and to ensure all relevant information is obtained</p><p>• Prepare detailed documents and comprehensive case packages meticulously</p><p>• Manage and coordinate meetings effectively, ensuring all scheduling is done timely and accurately</p><p>• Perform administrative duties as required to support the efficiency of the legal team</p><p>• Utilize billing software for accurate tracking and processing of case-related expenditures (training will be provided)</p><p>• Generate and present briefings to attorneys, providing an overview of case status and progress</p><p>• Manage and maintain an accurate calendar to ensure all case-related deadlines are met</p> Paralegal <p>We are offering a contract employment opportunity for a Paralegal in Quincy, Massachusetts, United States. The Paralegal will be operating within the residential real estate industry, focusing on tasks such as title commitments, title examination, and dealing with municipal certificates. This role also involves the use of Eclosing or similar software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Processing and handling residential real estate transactions.</p><p>• Conducting title examinations and managing title commitments.</p><p>• Preparing and reviewing closing documents and settlement statements.</p><p>• Handling the ordering and understanding of LLC.</p><p>• Working with municipal laws and obtaining tax certificates.</p><p>• Utilizing software like Eclosing for efficient workflows.</p><p>• Addressing customer inquiries and providing appropriate solutions.</p> Paralegal We are offering an exciting opportunity in the legal industry, specifically in the role of a Trust and Estate Paralegal, located in Boston, Massachusetts. This role will be an essential part of our high retention team, using your skills to provide valuable support and expertise in various areas of law.<br><br>Responsibilities:<br><br>• Assist in managing and organizing various legal documents related to estate planning and probate law.<br>• Conduct extensive legal research and gather relevant information to assist in case preparation.<br>• Work closely with the legal team to prepare and file tax returns related to estates.<br>• Utilize your knowledge of probate and estate administration to effectively manage client cases.<br>• Manage calendars, arrange meetings and appointments, and provide reminders to ensure smooth operations.<br>• Draft legal documents related to estate law, such as wills, trusts, and probate forms.<br>• Provide support in probate court proceedings and estate administration tasks.<br>• Use your understanding of estate law to provide excellent customer service and handle client inquiries.<br>• Maintain confidentiality and professionalism at all times while dealing with sensitive legal information.<br>• Stay updated with the latest developments and changes in estate law and probate law to provide the most accurate advice and support. Real Estate Paralegal <p>Robert Half is currently partnering with a law firm in the Greater Littleton area that's actively looking to hire a paralegal with real estate experience. Candidates should have 3+ years' experience residential real estate and be able to work transactions from beginning to end. </p> Paralegal We are on the lookout for a meticulous and self-motivated Paralegal to join our team in Wareham, Massachusetts. As a Paralegal, your primary role will be to manage matters independently using Clio Manage legal software. This role requires an in-office presence and offers a short term contract employment opportunity. <br><br>Responsibilities <br><br>• Independently manage legal matters with the use of Clio Manage legal software<br>• Support the managing attorney as required <br>• Utilize Aderant and Adobe Acrobat for various tasks<br>• Manage and navigate the Automated City Register Information System (ACRIS)<br>• Handle Case Management Software and CompuLaw efficiently <br>• Oversee billing functions to ensure accuracy <br>• Prepare and manage briefings as needed <br>• Manage the calendar efficiently, ensuring no overlaps or missed appointments <br>• Administer claims effectively <br>• Maintain clear and effective communication at all times. Paralegal We are offering a short-term contract employment opportunity for a skilled Paralegal in the detail-oriented Services sector, located in Boston, Massachusetts. This role involves a substantial amount of document filing and coding, with a particular focus on Trademark correspondence and terminology. The successful candidate will be able to work independently and integrate seamlessly into our team.<br><br>Responsibilities:<br><br>• Efficiently process and file various documents using iManage<br>• Manage a backlog of work with a high level of organization<br>• Handle intellectual property - trademark matters with proficiency<br>• Maintain and code files as per the required standards<br>• Carry out independent work, demonstrating the ability to take initiative<br>• Familiarize with trademark correspondence and terminology<br>• Conduct docketing tasks with a keen eye for detail.