We are looking for a detail-oriented Financial Analyst to join our team in Indianapolis, Indiana. This role is ideal for someone with a passion for analyzing financial data, building models, and delivering actionable insights. The successful candidate will play a key role in supporting our organization’s financial operations and strategic decision-making.<br><br>Responsibilities:<br>• Analyze financial data to identify trends and provide insights that support decision-making.<br>• Develop and maintain advanced financial models to forecast and evaluate business performance.<br>• Perform job costing analysis to ensure accurate allocation of expenses and resources.<br>• Utilize data mining techniques to extract meaningful information from various systems.<br>• Collaborate with cross-functional teams to ensure financial accuracy and compliance.<br>• Prepare detailed reports and presentations summarizing financial findings for stakeholders.<br>• Manage accounting functions, ensuring accurate and timely processing of transactions.<br>• Work with accounting software systems, including Dynamics 365 Finance & Operations, to streamline workflows.<br>• Conduct variance analyses and recommend improvements to enhance financial efficiency.
<p><strong>Accounts Payable Specialist (Contract-to-Hire)</strong></p><p><strong>Location:</strong> Northwest Side of Indianapolis (Hybrid Schedule)</p><p><strong>Job Type:</strong> Contract-to-Hire</p><p><strong>Work Schedule:</strong> Hybrid (Partially remote and on-site)</p><p><br></p><p><strong>About the Role</strong></p><p>We are seeking a <strong>detail-oriented Accounts Payable Specialist</strong> for a <strong>contract-to-hire</strong> opportunity with a respected <strong>service company</strong> located on the <strong>Northwest side of Indianapolis</strong>. This role offers a <strong>dynamic hybrid schedule</strong>, providing the flexibility to work remotely while ensuring collaboration on-site with the team when needed.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Efficiently process vendor invoices</strong> and prepare payments according to established guidelines.</li><li><strong>Verify invoice accuracy</strong> and address discrepancies with vendors or internal teams.</li><li><strong>Collaborate with the accounting team</strong> to track and log financial transactions related to accounts payable.</li><li><strong>Assist with month-end closing tasks</strong> to ensure financial records are updated timely and accurately.</li><li><strong>Maintain detailed and organized records</strong> of payables and ensure compliance with company policies.</li></ul>
<p>We are seeking an Audit Sr. - Public to join clients our team. This role is based in INDIANAPOLIS, Indiana, and involves extensive work in the financial industry. As an Audit Sr. - Public, you will play a crucial role in analyzing financial statements, providing financial management support, and ensuring compliance with relevant accounting standards. You will also be responsible for assisting with budgeting, forecasting, and general ledger accounting activities.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• In-depth analysis of balance sheets, income statements, and cash flow statements</p><p>• Providing financial management support to clients or internal stakeholders</p><p>• Collaborating with cross-functional teams to support business objectives</p><p>• Assisting in the budgeting and forecasting processes</p><p>• Conducting general ledger accounting activities, such as journal entries and account reconciliations</p><p>• Ensuring compliance with relevant accounting standards and regulations</p><p>• Guiding and mentoring entry level accounting staff</p><p>• Preparing income tax in support of the Tax Department</p><p>• Identifying financial trends, variances, and opportunities for improvement</p><p>• Processing daily reconciliations and maintaining accurate audit schedules.</p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Indianapolis, Indiana, on a Contract to permanent basis. In this role, you will support various HR functions, such as employee record management, recruitment, and compliance, to ensure smooth department operations. This is an excellent opportunity to contribute to a dynamic team within the healthcare industry.<br><br>Responsibilities:<br>• Maintain accurate records of employee attendance, leave, and other data to ensure seamless payroll processing.<br>• Assist the HR Manager with policy development, recruitment procedures, and salary administration tasks.<br>• Post job openings online, review applications, and coordinate interview schedules.<br>• Organize and facilitate orientation and training programs for new team members.<br>• Manage the HR department’s calendar, including meeting and event coordination.<br>• Ensure compliance with employment laws and labor regulations to maintain organizational standards.<br>• Generate and analyze HR reports to support decision-making processes.<br>• Conduct background checks and verify candidate qualifications during the recruitment process.<br>• Provide exceptional customer service by addressing employee inquiries and concerns.<br>• Support benefits administration and employee engagement initiatives.
<p><strong>Position Summary</strong>: </p><p><br></p><p>We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><br></p><p><strong>Job Tracking and Document Management</strong></p><ul><li>Track hours for jobs, create check sheets, e-file them, and maintain stocked copies.</li><li>File and organize incoming paperwork to ensure accessibility and consistency.</li></ul><p><strong>Purchase Order and Vendor Coordination</strong>:</p><ul><li>Pull specific purchase orders as needed for operations and technicians.</li><li>Call vendors to request invoice copies and research purchase orders (POs).</li></ul><p><strong>Invoice Processing</strong>:</p><ul><li>Process incoming invoices from technicians and accounting.</li></ul><p><strong>Administrative Assistance</strong>:</p><ul><li>Backup dispatching and payroll processes as needed.</li><li>Prep materials and labor transfers.</li><li>Process approved vacation requests.</li></ul><ol><li><strong>Customer and Technician Support</strong>:</li></ol><ul><li>Send warranty letters to customers.</li><li>Pull purchase orders for technicians and create work orders.</li><li>Order parts for technicians on spot numbers.</li></ul><p><strong>Logistics and Document Handling</strong>:</p><ul><li>Check mailboxes, manage packing slips, and e-file them for tracking.</li><li>Send out gas receipts for technicians.</li><li>Enter new equipment data into company software (e.g., AS400).</li><li>Track warehouse refrigerant disbursements via spreadsheets and AS400.</li></ul><p><br></p>
<p>We are looking for an experienced and detail-oriented Controller to join our construction industry related client's team in Indianapolis, Indiana. In this role, you will oversee and manage key financial functions, ensuring accuracy, compliance, and efficiency in all accounting operations. This is an excellent opportunity to contribute to a dynamic workplace that values collaboration, excellence, and innovation.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage the daily operations of the accounting department, including supervision of staff and implementation of internal controls for budgeting, billing, and collections.</p><p>• Perform monthly, quarterly, and annual reconciliations to ensure financial accuracy and compliance.</p><p>• Review contracts thoroughly to ensure correct billing, cash and credit management, and appropriate reserve levels.</p><p>• Process bi-weekly non-union payroll and evaluate deductions and liabilities for accuracy.</p><p>• Prepare and present financial statements, forecasts, budgets, and other reports required by senior management or regulatory entities.</p><p>• Coordinate and conduct audits of financial transactions, ensuring adherence to internal controls and compliance standards.</p><p>• Provide detailed cost projections, cash flow analyses, and billing updates during bi-weekly meetings with the company leadership.</p><p>• Analyze financial operations to identify areas for improvement and opportunities for growth.</p><p>• Stay updated on company policies, current accounting standards, and relevant state regulations.</p><p>• Collaborate effectively across teams and maintain high levels of professionalism and integrity.</p>
<p>We are looking for a dedicated Human Resources Business Partner to join our client in Terre Haute, Indiana. This role is essential in aligning organizational objectives with employees and management, fostering a collaborative and productive work environment. The ideal candidate will bring expertise in various HR disciplines while building strong partnerships to drive business success.</p><p><br></p><p>Responsibilities:</p><p>• Meet regularly with department leaders to discuss business objectives and provide HR-related guidance.</p><p>• Analyze HR data and trends to develop actionable strategies and policies.</p><p>• Manage and resolve complex employee relations matters, conducting thorough investigations when necessary.</p><p>• Ensure compliance with employment laws and regulations by maintaining up-to-date knowledge and partnering with the legal team as needed.</p><p>• Oversee performance management processes, including coaching, counseling, and career development support.</p><p>• Collaborate with employees and management to enhance workplace relationships, morale, and employee retention.</p><p>• Provide guidance on HR policies, including the development of terms for hiring, promotions, and internal transfers.</p><p>• Assist with international HR matters, including expatriate assignments and compliance.</p><p>• Support organizational changes such as workforce planning, restructures, and succession planning.</p><p>• Identify training and development needs, monitoring program effectiveness and ensuring objectives are achieved.</p>
<p>Robert Half is searching for a contract to permanent Full Charge Bookkeeper for our innovative client located on the East side of Indianapolis / Fort Ben area working 100% onsite. The Full Charge Bookkeeper will use Accounting software to maintain the general ledger, produce monthly financial statements, and maintain day-to-day accounting functions. The Full Charge Bookkeeper must have excellent communication skills and work well alongside department Team Leads. Full Charge Bookkeeper will be responsible for: General Ledger posting and maintenance in accounting software, Generation of monthly financial statements, Duties related to accounts payable and accounts receivable, Bank and account reconciliations, Assistance in preparation of month-end, year-end, and fiscal close audit schedules, Management and reconciliation of inventory on the floor. Ideal Full Charge Bookkeeper will have 2+ years on the job experience working with intermediate Microsoft Excel.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This long-term contract position offers an opportunity to support career exploration and self-discovery initiatives while utilizing your organizational and data management skills. The ideal candidate will be proactive, independent, and committed to delivering excellent customer service.<br><br>Responsibilities:<br>• Perform accurate data entry tasks and maintain organized records.<br>• Utilize Microsoft Excel to analyze and manage data effectively.<br>• Collaborate on email marketing campaigns using tools like Mailchimp.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Work independently to complete assigned tasks and meet deadlines.<br>• Ensure all communications are clear, precise, and aligned with organizational standards.<br>• Assist with data analytics to support decision-making processes.<br>• Maintain attention to detail in all aspects of administrative work.<br>• Contribute to the continuous improvement of processes and workflows.
<p>We are in search of a Human Resources (HR) Manager to become a part of our clients team located in Brazil, Indiana, United States. As an HR Manager, your role will involve a broad range of HR functions such as staff development, employment practices, and performance management, while ensuring compliance with internal standards and regulatory requirements. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• First line support for all HR functions within the site, serving as the primary HR contact.</p><p>• Collaborate with HR leadership and client group(s) leadership to foster excellence throughout the organization and cultivate intellectual capital.</p><p>• Oversee HR practices to ensure consistency with business objectives, internal standards, and regulatory requirements.</p><p>• Advise others on company policies, procedures, and programs relating to human resources.</p><p>• Facilitate the Individual Contributor (IC) Process to provide each employee with career development opportunities and to expand the company’s intellectual capital.</p><p>• Manage the salary appraisal process to ensure fairness, timeliness, and effective utilization of the tool by coaching leaders.</p><p>• Resolve a wide range of employee relations issues, working with managers, supervisors, and employees, while balancing the interests of all parties.</p><p>• Address human relations and work-related problems, meeting with leaders to determine effective solutions, such as additional training or communication improvements.</p><p>• Oversee the hiring selection process, which includes sourcing, screening, and applying the Comprehensive, In-depth, Structured (CIDS) process to develop a robust candidate slate.</p><p>• Onboard new employees to ensure compliance with human resources, safety, and quality policies and standards.</p><p>• Administer benefits programs effectively.</p>
We are looking for a results-driven Assistant Controller to oversee critical accounting functions and ensure the accurate management of financial operations. This role will play a key part in maintaining compliance with financial standards and supporting organizational growth through detailed reporting and analysis. The position is based in Indianapolis, Indiana, and offers an opportunity to contribute to a forward-thinking company dedicated to delivering exceptional value to its customers.<br><br>Responsibilities:<br>• Manage and oversee all general ledger activities, including timely completion of month-end, quarter-end, and year-end close processes.<br>• Prepare journal entries, reconcile balance sheets, and review financial statements to ensure accuracy and compliance.<br>• Supervise and approve the work of accounting staff to maintain high standards within the team.<br>• Monitor financial transactions throughout the month to identify and address deviations from expectations.<br>• Collaborate with cross-functional teams to ensure accurate recording of financial data and adherence to policies.<br>• Develop annual budgets and forecasts to support strategic planning and organizational goals.<br>• Work with external auditors to facilitate efficient audits and ensure all requirements are met.<br>• Ensure compliance with applicable financial standards, regulations, and internal control systems.<br>• Prepare consolidated financial statements, monitor cash flow, and deliver ad hoc analyses as needed.
<p>We are offering an exciting opportunity for an Accounting Clerk in Indianapolis, Indiana. The chosen candidate will be a crucial part of our client's team, dealing with various accounting functions for designated projects. This role is in the industry of accounting, where meticulousness and organization are paramount.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and consistently deal with owner billings each month.</p><p>• Collaborate with Project Managers to ensure billings are prepared as per contract specifications, while also maintaining job cost estimates and change orders in the system.</p><p>• Conduct reviews and processing of vendor invoices and subcontractor AIA billings.</p><p>• Handle Subcontractor contracts, billings, and requisite documents.</p><p>• Oversee the approval process and project cash flow for weekly check runs.</p><p>• Efficiently manage time to ensure all assigned duties and tasks are completed.</p><p>• Adhere to all deadlines in accordance with closings.</p><p>• Utilize your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel to excel in this role.</p>
<p>We are looking for a dedicated <strong>10am-7pm Monday-Friday,</strong> <strong>Spanish Bilingual</strong> Customer Service Representative to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to engage with customers, resolve inquiries, and provide detailed information about products and services. Ideal candidates will thrive in a fast-paced call center environment and demonstrate strong communication and problem-solving skills.</p><p><br></p><p>Responsibilities:</p><p>• Open and manage trouble tickets to address specific customer issues effectively.</p><p>• Clearly explain product options, associated charges, and promotions to customers.</p><p>• Navigate customer service systems and tools efficiently to deliver timely assistance.</p><p>• Resolve routine problems using established procedures and seek guidance for complex issues.</p><p>• Maintain high-quality performance standards and meet call center metrics.</p><p>• Promote self-service tools such as organizational applications and web resources.</p><p>• Provide accurate quotes for rates and encourage customers to consider prepay options.</p><p>• Inform customers about new or upgraded products and services.</p><p>• Conduct additional tasks and responsibilities as assigned to support team objectives.</p>
<p>We are looking for a skilled and resourceful Assistant Controller to join our team on a contract basis. This role involves overseeing financial operations, ensuring compliance with regulations, and leading the accounting team during a transitional period. The successful candidate will play a critical role in maintaining accurate financial processes and reporting, while collaborating with senior management to support organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounting activities, including accounts payable, accounts receivable, general ledger, and cash management.</p><p>• Prepare, review, and ensure accuracy of monthly financial statements in alignment with organizational standards.</p><p>• Oversee the month-end, quarter-end, and year-end close processes to maintain efficient workflows.</p><p>• Ensure compliance with financial policies, internal controls, and regulatory requirements.</p><p>• Support both internal and external audit processes by providing necessary documentation and reports.</p><p>• Identify and implement improvements in financial processes and controls to enhance efficiency.</p><p>• Provide guidance and mentorship to the accounting team, fostering a collaborative and productive work environment.</p><p>• Collaborate with senior management to align financial operations with organizational objectives.</p><p>• Lead or assist in finance-related projects, including system implementations and integrations.</p><p>• Coordinate with external consultants and contractors on specialized financial tasks when needed.</p>
<p>We are looking for a dedicated Systems Administrator II to join our team in Indianapolis, Indiana. In this long-term contract role, you will play a critical part in ensuring the stability, performance, and security of our IT systems and infrastructure. This position requires a technical expert who can work independently on moderately complex projects while collaborating effectively with colleagues and stakeholders.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Systems Administration</p><ul><li>Administer Windows Server 2022 and RHEL 8 environments, including upgrades, patching, performance tuning, and compliance with security baselines.</li><li>Automate system tasks using native scripting languages and infrastructure-as-code tools.</li><li>Deploy and manage cloud-native services using DevOps pipelines.</li><li>Manage SSL certificate lifecycles and domain infrastructure.</li><li>Oversee data backup strategies and disaster recovery testing.</li></ul><p>Identity & Access Management</p><ul><li>Manage user and system identity lifecycles, including onboarding/offboarding, role-based access control, and privilege escalation.</li><li>Implement and maintain Group Policy and identity configurations in Active Directory and Azure Entra ID.</li></ul><p>Network Infrastructure</p><ul><li>Design and maintain highly available network architectures in hybrid-cloud environments.</li><li>Configure and manage IP-based access rules, routing, DNS, and CIDR-based filtering.</li></ul><p>Collaboration & Documentation</p><ul><li>Work closely with DevSecOps teams to implement cloud-native solutions.</li><li>Maintain comprehensive documentation including system diagrams, configurations, and operational procedures.</li><li>Participate in knowledge-sharing initiatives and incident response processes.</li><li>Identify and implement cost-saving measures and operational efficiencies.</li></ul><p><br></p>
We are looking for a skilled Systems Engineer to join our team on a Contract to permanent basis in Columbus, Indiana. In this role, you will contribute to the design, implementation, and maintenance of IT systems within a dynamic environment. The ideal candidate will bring expertise in network management, server environments, and troubleshooting while ensuring seamless functionality across various platforms and technologies.<br><br>Responsibilities:<br>• Manage and maintain IT systems, including computers, laptops, tablets, servers, and mobile devices, within a virtual machine environment.<br>• Configure and monitor network infrastructure, including switches, IP protocols, and packet capture tools.<br>• Administer VMware and server environments to ensure optimal performance and reliability.<br>• Support Office 365 applications, including Outlook and Teams, and troubleshoot related issues.<br>• Investigate and resolve help desk service requests using appropriate software tools.<br>• Provide technical support in a manufacturing environment, ensuring smooth operations.<br>• Utilize PowerShell commands for scripting and automation tasks.<br>• Implement and support wireless technologies, such as Aruba, Aerohive, and Cisco systems.<br>• Conduct traffic capture and analysis using specialized software.<br>• Configure VLANs and manage network protocols effectively.
<p><strong>About the Role</strong></p><p>We are seeking a highly capable and proactive <strong>HubSpot Consultant</strong> to take full ownership of our HubSpot platform. The ideal candidate will not only manage and optimize the system, but also play a key role in coaching and enabling our sales and marketing teams to use HubSpot to its fullest potential.</p><p>This is a 100% onsite position (with one day per week work-from-home flexibility) in Indianapolis. The role will focus on workflow automation, dashboard reporting, and team enablement – turning HubSpot into a powerful tool to drive insights, traffic, and sales performance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>HubSpot Management & Optimization</strong></li><li>Oversee daily operations of HubSpot across Marketing, Sales, and Service Hubs.</li><li>Set up and maintain workflows aligned with the sales process.</li><li>Implement lead scoring, lifecycle stages, segmentation, and automation best practices.</li><li><strong>Sales Process Enablement</strong></li><li>Understand and map out the sales process in HubSpot.</li><li>Create and optimize pipelines, deal stages, and task automation.</li><li>Train the team to use HubSpot as part of their daily sales routines.</li><li><strong>Team Coaching & Support</strong></li><li>Coach internal stakeholders on how to use HubSpot efficiently.</li><li>Provide ongoing support and conduct regular training sessions.</li><li>Act as an internal consultant and subject matter expert.</li><li><strong>Dashboarding & Reporting</strong></li><li>Build and maintain dashboards for sales, traffic, and marketing analytics.</li><li>Provide actionable insights to leadership based on HubSpot data.</li><li>Monitor performance metrics and KPIs.</li><li><br></li><li><strong>Collaboration & Stakeholder Engagement</strong></li><li>Work closely with Marketing, Sales, and Leadership teams.</li><li>Report directly to Mark, with dotted-line reporting to Eva and India.</li><li>Collaborate with external HubSpot consultants as needed (e.g., Tyler from Arbor).</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Columbus, Indiana. In this Contract role, you will play a pivotal part in supporting HR operations, ensuring compliance, and maintaining efficient processes. This opportunity is ideal for professionals with over two years of HR experience who thrive in dynamic environments.<br><br>Responsibilities:<br>• Manage and update employee records within HRIS and other human resources software.<br>• Facilitate orientations and onboarding processes to ensure smooth transitions for employees.<br>• Conduct interviews and assist in recruitment efforts, including sourcing and screening candidates.<br>• Oversee and maintain personnel files, ensuring accuracy and adherence to compliance standards.<br>• Coordinate and administer employee benefits programs, including auditing and resolving discrepancies.<br>• Perform background checks and verify employment information as part of the hiring process.<br>• Support corporate recruiting initiatives by collaborating with hiring managers and external partners.<br>• Ensure HR compliance by monitoring processes and updating policies as needed.<br>• Provide exceptional customer service to employees by addressing HR-related inquiries promptly.<br>• Assist with electronic document management and file maintenance to streamline HR operations.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. In this long-term contract position, you will play a vital role in supporting executives, managing client accounts, and ensuring smooth office operations. If you have strong organizational skills, patience, and the ability to build lasting relationships, we invite you to apply.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to executives, including scheduling meetings and preparing reports.</p><p>• Manage client accounts and maintain strong relationships to ensure satisfaction and growth.</p><p>• Handle various office operations, such as organizing supplies, coordinating equipment maintenance, and updating schedules.</p><p>• Assist with preparing invoices, purchase orders, and other financial documents.</p><p>• Utilize software tools like Microsoft Word, Salesforce, and QuickBooks to create reports, presentations, and correspondence.</p><p>• Coordinate occasional weekend tasks and adapt to flexible training hours based on individual capabilities.</p><p>• Maintain accurate records and documentation, ensuring compliance with company policies and procedures.</p><p>• Communicate professionally with C-suite clients, fostering trust and building lasting impressions.</p><p>• Collaborate with team members to ensure smooth onboarding and training processes.</p><p>• Record meeting minutes and assist in preparing documents for executive presentations.</p>
<p>We are looking for a dedicated Customer Experience Specialist to provide exceptional support to schools, educators, and administrators in a fast-paced, customer-focused environment. This position demands strong communication skills, technical proficiency, and a commitment to delivering efficient solutions to customer inquiries. There is a 4 week mandatory training period. <strong>The schedule for this role is Tuesday – Saturday | 3:00 PM – 12:00 AM</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Deliver prompt and friendly assistance to schools by addressing inquiries related to curriculum, orders, equipment, registration, and basic IT concerns.</p><p>• Accurately document customer interactions and ensure compliance with established call center performance metrics.</p><p>• Identify opportunities to offer additional services and escalate them as needed.</p><p>• Collaborate with team members to resolve complex issues efficiently and effectively.</p><p>• Utilize organizational tools and internal systems to track and manage customer cases.</p><p>• Perform administrative duties and contribute to special projects as assigned.</p><p>• Maintain high standards for productivity, quality, and customer satisfaction.</p><p>• Adapt to seasonal workflow changes and evolving customer needs.</p>
<p>The Office and Account Manager supports the executive team by overseeing daily office operations, managing customer accounts, and handling various business-related tasks. This role demands excellent organizational, communication, and leadership skills to manage staff, maintain customer relationships, and ensure the smooth functioning of the office.</p><p><br></p><p><strong><u>Key Responsibilities: </u></strong></p><p>Office Management:</p><p>o Oversee daily office operations and ensure efficiency.</p><p>o Implement and maintain office procedures and protocols.</p><p>o Manage office supplies and coordinate equipment maintenance.</p><p>o Handle correspondence, including emails, phone calls, voicemails and text messages.</p><p><br></p><p>Customer Account Management:</p><p>o Serve as the primary contact for customer accounts.</p><p>o Develop and maintain strong client relationships.</p><p>o Monitor account performance and provide regular updates.</p><p>o Prepare and present account reports, proposals, and invoices.</p><p>o Identify and pursue opportunities for account growth.</p><p><br></p><p>Administrative Support:</p><p>o Prepare reports, presentations, and correspondence.</p><p>o Schedule and coordinate meetings and travel arrangements.</p><p>o Maintain accurate records and files.</p><p>o Support HR with recruitment and onboarding tasks.</p><p><br></p><p>Team Leadership:</p><p>o Supervise and support office staff, providing guidance and assistance as needed.</p><p>o Conduct performance reviews and foster a positive work environment.</p><p>o Plan and organize team-building activities and events.</p><p><br></p><p>Compliance and Policy Adherence:</p><p>o Ensure compliance with company policies and industry regulations.</p><p>o Implement and monitor health and safety protocols.</p><p>o Ensure required Insurance is updated as needed. </p><p>Specific Office Manager Responsibilities:</p><p>• Access Vendor/Client Portals for Purchase Orders and create invoices.</p><p>• Update company schedules and send confirmations.</p><p>• Ensure payments for recurring business utilities and services.</p><p>• Maintain and update contact and document databases.</p><p>• Prepare documents for review and presentation.</p><p>• Record meeting minutes accurately.</p><p>• Use various software for word processing, spreadsheets, and presentations.</p><p>• Provide general administrative support.</p>
<p>We are looking for a dedicated Customer Experience Specialist to provide exceptional support to schools, educators, and administrators in a fast-paced, customer-focused environment. This position demands strong communication skills, technical proficiency, and a commitment to delivering efficient solutions to customer inquiries. There is a 4 week mandatory training period. <strong>The schedule for this role is Monday, Tuesday, Wednesday, Saturday | 9:00 AM – 8:00 PM</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Deliver prompt and friendly assistance to schools by addressing inquiries related to curriculum, orders, equipment, registration, and basic IT concerns.</p><p>• Accurately document customer interactions and ensure compliance with established call center performance metrics.</p><p>• Identify opportunities to offer additional services and escalate them as needed.</p><p>• Collaborate with team members to resolve complex issues efficiently and effectively.</p><p>• Utilize organizational tools and internal systems to track and manage customer cases.</p><p>• Perform administrative duties and contribute to special projects as assigned.</p><p>• Maintain high standards for productivity, quality, and customer satisfaction.</p><p>• Adapt to seasonal workflow changes and evolving customer needs.</p>
<p>We are looking for a dedicated Accounting Manager/Supervisor to join our public accounting client in Indianapolis, Indiana. This role is ideal for someone with a strong background in accounting and financial management who thrives in a client-facing environment. The position offers the opportunity to oversee accounting processes, lead teams, and deliver exceptional service to clients while maintaining accuracy and integrity.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee the accounting processes for multiple clients utilizing QuickBooks Online and QuickBooks Desktop to ensure accurate financial recordkeeping.</p><p>• Record and reconcile transactions, including bank accounts, credit cards, fixed asset purchases, and loan accounts.</p><p>• Maintain and analyze accounts receivable and accounts payable, ensuring timely bill payments and accurate reporting.</p><p>• Conduct month-end closings, generate financial reports, and provide analysis for client distribution.</p><p>• Monitor cash flow and provide actionable recommendations to clients when necessary.</p><p>• Integrate and oversee third-party software tools that interface with QuickBooks, such as Expensify and Amazon Business.</p><p>• Prepare and file sales tax returns and post year-end closing entries as required.</p><p>• Process payroll through third-party providers and accurately record payroll entries in the system.</p><p>• Review and prepare year-end financial documentation to support income tax return preparation.</p><p>• Train clients and staff on QuickBooks Online usage and oversee staff performing month-end closings and payroll processes.</p>
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Columbus, Indiana. This role is ideal for someone with strong organizational skills and a solid understanding of accounting principles. You will play a key role in supporting financial operations, ensuring accuracy, and maintaining efficiency in day-to-day accounting tasks.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and efficiency.<br>• Maintain and manage billing functions, ensuring timely invoicing and payment follow-ups.<br>• Monitor and track cash activity, reconciling discrepancies as needed.<br>• Utilize accounting software systems, including Great Plains, to perform daily financial operations.<br>• Prepare and analyze financial reports to support decision-making processes.<br>• Collaborate with team members to ensure compliance with company policies and financial regulations.<br>• Perform data entry and maintain organized records of financial transactions.<br>• Assist in payroll processing through platforms such as ADP.<br>• Support month-end and year-end closing activities by gathering and verifying financial data.<br>• Provide administrative support to the accounting department as required.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Indianapolis, Indiana. This position offers an excellent opportunity to contribute to a dynamic and fast-paced accounting environment. The role involves handling invoice processing, reconciling expenses, and ensuring timely payments, all while maintaining strong relationships with vendors and internal stakeholders.<br><br>Responsibilities:<br>• Process invoices, expense reports, and payment requests with accuracy and efficiency.<br>• Verify approvals for all payments prior to processing and document electronic debits.<br>• Review and reconcile corporate credit card transactions, ensuring proper documentation and approvals.<br>• Prepare and process 1099 forms while ensuring compliance with W9 requirements.<br>• Resolve discrepancies by reconciling vendor statements in a timely manner.<br>• Communicate effectively with vendors and internal teams regarding payment statuses and invoice inquiries.<br>• Maintain organized and updated accounts payable records and files.<br>• Assist with month-end closing tasks, including accruals and account reconciliations.<br>• Provide support during internal and external audits by supplying necessary documentation.<br>• Contribute to process improvement initiatives within the accounts payable function.
