67 results for Administrative Assistant in Beverly Hills Ca

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant based in Los Angeles, California. The role involves various clerical and operational duties in the Accounting field. As an Administrative Assistant, you will be supporting team members, dealing with client affairs, and assisting in department projects. Responsibilities: • Professionally handle and direct incoming phone calls • Communicate with clients through various channels such as emails, memos, faxes, and forms • Collaborate with the Accounting team on tasks related to clients • Assist in projects within the Business Management/Accounting Department • Maintain organization of client paperwork and digital files • Regularly interface with third parties to manage client affairs • Utilize Microsoft Office Suite including Excel, Word, PowerPoint for various tasks • Carry out data entry tasks and schedule appointments effectively • Provide exceptional customer service and handle inbound and outbound calls • Ensure confidentiality and professionalism at all times.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities: • Provide comprehensive administrative support to facilitate office operations • Handle and resolve customer inquiries in a timely and detail oriented manner • Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records • Ensure the implementation of administrative policies and procedures • Order and manage office supplies to ensure an efficient workplace • Oversee the stocking of the kitchen and other common areas • Process and monitor customer credit applications, ensuring accuracy and efficiency • Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Administrative Assistant We are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement. Responsibilities • Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties. • Support team members by managing their calendars, planning travel arrangements, and coordinating meetings. • Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships. • Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications. • Handle financial administrative tasks such as processing expense reports and invoices. • Serve as the primary point of contact for both internal and external stakeholders. • Prepare necessary documents such as reports and presentations as required. • Contribute to special projects and initiatives as assigned. • Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.

Administrative Assistant We are in search of an Administrative Assistant to join our team in the non-profit sector, based in Los Angeles, California. As an Administrative Assistant, you will be expected to collaborate with the team, manage data, maintain project files, and prepare materials for meetings. This role offers a contract to permanent employment opportunity. Responsibilities: • Collaborate effectively with the project team • Organize and manage data efficiently • Maintain updated tracking systems and project files • Prepare comprehensive meeting materials, including reports, notes, presentations, and agendas • Input information accurately into the database

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Long Beach, California. This role is in the industry of customer service and involves daily interaction with clients, both in-person and over the phone, as well as data entry and email correspondence. Responsibilities: • Greet and assist clients who visit the office, ensuring a welcoming and detail-oriented environment • Manage a high volume of inbound calls, providing excellent customer service and timely responses • Maintain and update customer records, ensuring accuracy and attention to detail • Process and handle email correspondence, demonstrating effective written communication skills • Schedule appointments and manage an extremely tight and full calendar for the principal • Navigate a high-stress, busy workload with resilience and a positive attitude • Utilize Microsoft Office Suite (Word, Excel, Outlook) to perform tasks and manage information • Handle data entry tasks with accuracy and efficiency • Manage inbound and outbound calls, demonstrating excellent phone etiquette • Maintain a detail-oriented appearance and demeanor at all times, adhering to the office dress code.

Administrative Assistant Administrative AssistantA business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive. Expanded List of Secretarial Tasks:Here are additional tasks that align with typical secretarial and administrative responsibilities:Calendar and Schedule Management<ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul>Travel Coordination<ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul>Correspondence and Communication<ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul>Meeting Support<ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul>Data Entry and Record Keeping<ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul>Office Management<ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul>Special Projects<ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul>Confidentiality and Discretion<ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Burbank, California. This role is primarily focused on supporting the Insurance Claims department with administrative operations such as claims processing tasks, maintaining compliance with regulatory standards, and providing excellent customer service. Responsibilities: • Accurately and promptly input claims details and policyholder information into claims management systems. • Assist claims adjusters and managers with the review and processing of insurance claims. • Act as the first point of contact for policyholders, addressing claims-related questions and directing inquiries to the appropriate department. • Maintain the highest level of detail oriented and empathetic communication during sensitive customer interactions. • Ensure completeness and compliance of claims forms and other documentation. • Prepare, review, and distribute claims-related correspondence like letters and reports. • Keep organized records of claims documentation, ensuring all files comply with company policies and regulatory requirements. • Assist in producing periodic claims reports for management review. • Manage email inboxes, calendars, and scheduling for the claims team or department leadership. • Maintain inventory of office supplies specific to the claims department and coordinate orders as necessary. • Organize and coordinate team meetings, preparing agendas and meeting minutes. • Help ensure adherence to federal, state, and company regulations in claims processing and documentation. • Support department audits by organizing claims files and tracking audit requests.

Administrative Assistant We are on the lookout for a skilled Administrative Assistant to work for our client in the Mid-Wilshire area. As an Administrative Assistant, your primary responsibilities will revolve around managing schedules and handling phone calls, while ensuring smooth communication and prompt handling of all inquiries. This opportunity offers a six-month contract. Responsibilities:• Efficiently manage and coordinate schedules and calendars.• Handle incoming phone calls and route them to the appropriate parties.• Ensure clear and effective communication across all levels of the organization.• Utilize CRM systems for maintaining and updating client records.• Manage conference calls and correspondences timely and professionally.• Use ADP - Financial Services for financial management tasks.• Schedule and manage meetings using Cisco Webex Meetings.• Handle travel and expense management using Concur.• Maintain accurate records and reports using Kronos Timekeeping System.• Utilize 'About Time' for efficient time management and tracking.

Administrative Assistant We are offering a long term contract employment opportunity for a receptionist in the construction industry, based in Rancho Cucamonga, California, 91739, United States. As a receptionist, you will be expected to provide comprehensive administrative support to our operations team, manage documentation and handle customer inquiries with impeccable service. Responsibilities• Provide comprehensive administrative support to the operations team, ensuring smooth day-to-day operations.• Handle inbound and outbound calls, addressing guest inquiries promptly and professionally.• Manage and maintain accurate records through proficient data entry.• Responsible for the distribution of incoming mail in a timely manner.• Assist in creating and managing social media content across various platforms including Facebook and Instagram.• Use Microsoft Office suite (Excel, Outlook, PowerPoint, Word) to perform various tasks such as schedule appointments and manage email correspondence.• Maintain an organized filing system through document scanning and other methods.• Deliver exceptional customer service over the phone and via other communication channels.

Office Assistant Job Description: We're looking for an Office Assistant to support our senior executives at our Glendale, CA office by managing day-to-day administrative tasks in a fast-paced business environment. Key Responsibilities: Oversee complex calendar management and scheduling Organize domestic and international travel plans Prepare and edit correspondence, communications, presentations, and other documents Arrange meetings, conferences, and team events Act as the primary point of contact for executive communications Qualifications: Bachelor’s degree in Business, Communications, or a related field Exceptional attention to detail and organizational skills Advanced proficiency with Microsoft Office and calendar management tools Strong interpersonal skills and ability to work independently Previous experience in an executive support role preferred Bilingual Spanish preferred.

Administrative Assistant Robert Half Legal is partnering with a leading talent agency in Los Angeles for an Administrative Assistant role. This is a unique opportunity to support an entertainment attorney with day-to-day administrative tasks. This is a full-time, contract-to-hire role looking for candidates who can start immediately. Responsibilities:<ul><li>Provide daily administrative support to attorney.</li><li>Manage attorney calendar, prioritizing appointments and meetings as necessary.</li><li>Handle incoming calls and emails.</li><li>Organize and maintain files, documents, and records.</li><li>Circulate contracts and documents for signature via DocuSign.</li><li>Handle day-to-day office operations and ensure a smooth workflow.</li><li>Support the team with special projects as needed.</li></ul>Perks of firm:<ul><li>Regularly offer screenings and movie premiers in office! </li><li>Annual review and discretionary bonus.</li><li>Summer Fridays and last two weeks of year off.</li><li>Parking covered.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Administrative Assistant A small CPA firm located in West Los Angeles is looking for an Administrative Assistant to start immediately. You will provide part-time administrative support during tax season. Job duties will include electronic filing and scanning, scheduling using Outlook, and managing the CPA's calendar. You will also handle special projects related to tax season such as data entry into Quickbooks and assembling tax returns. The ideal schedule is Monday's, Wednesday's, and Friday's from 11am-5pm. However, there can be some flexibility with the schedule. For the right candidate, this position could extend past tax season and turn into a full time role! Pay would be up to $25/hr if the position goes permanent. Robert Half is looking for a tech savvy individual who feels comfortable using Microsoft Office Suite. Our client offers a flexible, casual work environment. Previous experience working for a CPA firm or using Quickbooks is a big plus!

Office Assistant We are in search of a Temporary Office Assistant to join our team located in Orange, California. Your role will be pivotal in providing administrative assistance and customer service through the busy tax season! Responsibilities:• Fielding incoming calls and directing them as necessary• Warmly greet and assist visitors entering the office• Respond to inquiries, providing accurate and timely information• Oversee the scanning and filing of documents to maintain organized records• Ensure office supplies are adequately stocked and reorder as necessary• Execute errands as required to support office operations• Assist colleagues with miscellaneous tasks to support the overall workflow• Utilize Microsoft Excel, Outlook and Word for various administrative tasks• Schedule appointments as needed, ensuring a smooth workflow• Manage inbound calls, providing excellent customer service.

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our team in the Waste, Refuse & Environmental Waste Management industry in Long Beach, California. In this role, you will handle various administrative tasks, including data entry and office duties, while also assisting with the preparation of payroll. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Accurately input data into computer systems, ensuring all customer information is up to date and correct. • Assist with the preparation of payroll, supporting the team to ensure all staff are paid correctly and on time. • Perform general administrative tasks, including filing, mailing, and timekeeping, to ensure the smooth operation of the office. • Answer incoming phone calls, providing excellent customer service and redirecting calls as necessary. • Maintain and organize office records to ensure accuracy and accessibility. • Assist in managing customer inquiries, ensuring they are resolved in a timely and satisfactory manner. • Monitor customer accounts, taking appropriate action when necessary to maintain good customer relations.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Office Assistant Position Overview:We’re looking for a professional and organized Administrative/ Office Assistant to provide administrative support for the office staff, front desk, and human resources department. If you've ever wanted to work in the beauty industry, here is your chance! The role involves:· Administrative Tasks: Data entry, paying invoices, calendar management, sending company announcements, replenishing office supplies, and creating an electronic filing system.· Front Desk Presence: Greeting visitors with a professional appearance and demeanor.· Coordination: Scheduling interviews, courses, vendor appointments, and maintaining office organization.· Compliance Support: Assisting with stay registrations, business licenses, labor surveys, and reporting.· General Office Assistance: Posting labor law posters, ordering business cards, and updating car leases.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Financial Services industry based in Long Beach, California. This role involves a wide range of administrative duties to support the Risk Management Officer and the CEO. Responsibilities: • Fielding and addressing inquiries, ensuring clear and effective communication • Utilizing Microsoft Excel for data entry tasks and maintaining accurate records • Managing email correspondence and handling inbound and outbound calls efficiently • Organizing and scheduling appointments using Microsoft Outlook • Loading documents into the system and maintaining an organized filing system • Alphabetizing investment files and ensuring their proper storage • Researching and pulling reports, providing detailed findings • Utilizing Microsoft PowerPoint and Word to create presentations and documents • Ensuring the accuracy of customer credit applications and records • Monitoring customer accounts and taking the necessary actions when required.

Executive Assistant An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-2805 for more information/immediate consideration.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment. Responsibilities: • Assisting the Executive VP and VP with day-to-day operations. • Managing travel accommodations and itineraries for executives. • Overseeing the processing of reimbursements for incurred work-related expenses. • Coordinating and planning events as required. • Handling catering requests for office meetings and events. • Ensuring the conference rooms are well-maintained and prepared for meetings. • Managing the procurement of office supplies as needed. • Overseeing building maintenance to ensure a conducive work environment. • Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Finance Administrative Assistant Our client, located in the mid-Wilshire area, is looking for two Administrative Assistants to support their pension and finance teams. This is a three-month contract, with possibility of extension. This role is onsite daily and requires you to pass a background check. Duties include:<ul><li>Address phone inquiries regarding different aspects of retirement and benefits.</li><li>Preparation and review of pension applications.</li><li>Meetings with beneficiaries regarding pension benefits.</li><li>Monitoring and coordinating various aspects of retirement benefits.</li><li>Responding to beneficiary inquiries about lost checks or benefits</li><li>Verification and reconciliation of financial and benefits-related reports.</li><li>Maintaining consistent attendance and working effectively with a team.</li><li>Possessing strong problem-solving, analytical, and communication abilities.</li><li>Demonstrating proficiency in various aspects of defined benefit and contribution pension plans.</li><li>A bachelor's degree with 1-3 years of experience in financial services is preferred.</li></ul>

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 805-496-6443 to schedule your interview. Responsibilities may include:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf• Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Answering phone calls in a polite and professional manner• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Part Time Office Assistant We are looking for a candidate who is open to working part time (9-1) as an Office Assistant in Culver City. The successful candidate will be working in the education sector, providing administrative support to a private school. This role involves interaction with students and parents and entails various clerical duties. Responsibilities:• Provide excellent customer service to students and parents • Conduct data entry tasks with precision • Efficiently carry out scanning activities • Organize and file documents systematically • Handle various clerical duties as required • Maintain the reception area and perform receptionist duties.