42 results for Administrative Assistant in Bethesda Md
Administrative Assistant<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p> </p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p>Administrative Assistant<p>We are seeking an Administrative Assistant to join our team in XXXXXX, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p>Administrative Assistant<p>We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p><br></p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p><p> </p>Part Time Administrative Assistant<p>We are in search of a Part Time Administrative Assistant to join our team based in Reston, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role offers part time work.</p><p>Responsibilities: </p><p> </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization</p><p><br></p>Part Time Administrative Assistant<p>We are in search of a Part Time Administrative Assistant to join our team based in XXXXXX, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role offers part time work.</p><p>Responsibilities: </p><p> </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization</p>Administrative AssistantWe are seeking a dedicated Administrative Assistant to join our team. Located in Pasadena, Maryland, United States, you will be contributing to our operations in the industry. Your primary role will involve the processing of permit applications, liaising with various regulatory bodies, and providing regular updates to clients regarding project status. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities: <br><br>• Effectively manage permit applications for construction and building projects<br>• Foster strong communication with County, State, and Federal Regulators throughout the permitting process<br>• Regularly update clients on the current status of their projects<br>• Assist the team in coordinating various projects<br>• Carry out daily administrative tasks to ensure smooth departmental functionality and coordination<br>• Conduct market research and analyze consumer rating reports and questionnaires<br>• Process and maintain accurate customer contracts<br>• Monitor customer accounts and take necessary actions when required.Sr. Administrative AssistantWe are offering a permanent employment opportunity for a Sr. Administrative Assistant in the commercial real estate industry, located in Bethesda, Maryland. The successful candidate will be responsible for a variety of administrative and clerical tasks, including handling our company's tenant and property management needs.<br><br>Responsibilities:<br>• Effectively manage and organize tenant and shopping center records<br>• Coordinate and manage high volumes of incoming mail<br>• Promptly respond to all incoming phone calls, emails, and voicemails within a 24-hour timeframe<br>• Execute daily administrative and assistant tasks efficiently<br>• Keep track of various tasks and responsibilities<br>• Handle the indexing of invoices and maintain accurate financial records<br>• Utilize CRM and About Time software for efficient task management<br>• Employ strong communication skills for conference calls and multi-line phone handling<br>• Facilitate invoice processing in a timely and accurate manner<br>• Leverage skills in commercial property management to ensure smooth operations.Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in the entertainment industry, located in Maryland. This role will provide crucial support to multiple supervisors, with a range of responsibilities.<br><br>Responsibilities:<br><br>• Efficient and accurate processing of customer credit applications<br>• Maintaining comprehensive and accurate customer credit records<br>• Handling customer inquiries and providing resolution<br>• Monitoring customer accounts and taking necessary action<br>• Fielding and directing telephone calls<br>• Receiving and directing visitors<br>• Managing word processing, filing, and faxing duties<br>• Utilizing Microsoft Word, Microsoft Excel, and other software for tasks such as mail merging, pivot tables, and presentation design<br>• Conducting internet research tasks<br>• Ensuring excellent communication throughout all tasks and interactions.Administrative Assistant for Tax Season<p>Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Our client, a well-established and highly respected CPA firm, is looking for an experienced <strong>Administrative Assistant</strong> to play a key role during the exciting and bustling tax season! In this position, you’ll be at the heart of the action, ensuring smooth operations, supporting the team, and providing exceptional service to clients.</p><p>As the <strong>Administrative Assistant</strong>, you’ll make an immediate impact by streamlining office workflows, handling critical tax season documentation, and helping to deliver outstanding client experiences. Whether it’s coordinating schedules, organizing client files, or assisting with tax reports, your contributions will be essential in helping the firm navigate the busiest time of the year.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Administrative Support for Senior Staff:</strong> Assist with tax season workflows by handling administrative requests from senior tax professionals, ensuring all tasks are prioritized and completed efficiently.</li><li><strong>Scheduling and Coordination:</strong> Manage appointment scheduling for client consultations, tax preparation meetings, and internal team coordination, optimizing time and resources during the busy tax season.</li><li><strong>Client Communication:</strong> Provide exceptional service to clients, responding to inquiries via phone and email regarding tax preparation processes, documentation requirements, and scheduling.</li><li><strong>Document Preparation and Management:</strong> Prepare, assemble, and review tax documentation packets for clients, ensuring all forms are complete and accurate before submission. Organize and maintain electronic and physical files for quick retrieval.</li><li><strong>Tax Season Reporting Support:</strong> Assist with the preparation and distribution of regularly scheduled tax-related reports, including tracking client progress and deadlines.</li><li><strong>Tax Document Filing and Organization:</strong> Scan, print, and file critical client documents, including tax returns, financial statements, and other sensitive materials, adhering to firm policies and confidentiality agreements.</li><li><strong>Client Meeting Coordination:</strong> Arrange logistics for client meetings, including confirming times, preparing materials, and ensuring clients have all necessary documentation for their appointments.</li><li><strong>Compliance and Industry Regulations:</strong> Stay informed on IRS and tax-related regulations, ensuring the firm’s processes and client documentation are in compliance with current tax laws.</li><li><strong>Data Entry and Account Management:</strong> Assist in managing client accounts, entering relevant data into tax preparation software and databases, and ensuring accuracy for all filings and reports.</li><li><strong>Support for Tax Professionals:</strong> Provide ongoing administrative support to tax preparers, auditors, and other staff, including task coordination, filing, and any additional duties as assigned.</li></ul><p><br></p>Administrative Assistant<p>Are you an organized and detail-oriented professional looking for an exciting opportunity? We are seeking an <strong>Administrative Assistant</strong> to provide high-level administrative support. As an <strong>Administrative Assistant</strong> you will play a key role in managing office operations, handling correspondence, and assisting with research and clerical functions.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Perform general office duties, including ordering supplies, maintaining records, and basic bookkeeping.</li><li>Prepare invoices, reports, memos, letters, financial statements, and other business documents.</li><li>File and retrieve corporate records, reports, and other important documents.</li><li>Open, sort, and distribute incoming correspondence, including faxes and emails.</li><li>Draft responses to routine inquiries and correspondence.</li></ul>Administrative AssistantWe are in the commercial cleaning services industry, based in Linthicum Heights, Maryland, 21090-2535, United States. We offer a long-term contract employment opportunity for an Administrative Assistant. In this role, you will play a key part in maintaining the efficient operations of our office through various administrative tasks.<br><br>Responsibilities:<br>• Handle inbound and outbound calls to assist with inquiries and facilitate communication.<br>• Conduct data entry tasks to keep records up to date and accurate.<br>• Manage email correspondence, ensuring prompt and detail-oriented responses.<br>• Maintain office supplies inventory, restocking as necessary.<br>• Oversee the collection and separation of mail, as well as the dispatch of outgoing mail.<br>• Manage and update various records, including company vehicle maintenance and employee files.<br>• Log expense receipts to ensure accurate record-keeping.<br>• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks.<br>• Schedule appointments, ensuring efficient time management within the office.Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in Washington, District of Columbia. The role primarily involves providing administrative support to the academic team. <br><br>Responsibilities:<br><br>• Efficient handling of inbound and outbound calls, and prompt responding to email correspondence.<br>• Managing the onboarding and assignment processes for substitutes, tutors, and volunteers.<br>• Overseeing the billing processes associated with day and night programs.<br>• Assisting in the procurement and management of supplies and resources.<br>• Maintaining an up-to-date inventory of textbooks.<br>• Collecting curriculum documents as required.<br>• Processing timesheets in a timely manner.<br>• Supporting the Chief Academic Officer and principals with various administrative tasks.<br>• Utilizing Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.<br>• Scheduling appointments as and when needed.Executive assistant<p>We are offering a contract employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. This is an immediate start.</p><p>Responsibilities:</p><p>Provide comprehensive administrative assistance to C-level executives</p><p>• Manage and coordinate executive calendars effectively</p><p>• Plan and organize meetings as required</p><p>• Handle correspondence and manage communication channels </p><p>• Prepare and manage expense reports </p><p>• Oversee business and accounting operations</p><p>• Maintain accurate vendor files and records</p><p>• Proficient use of Office Suite for various tasks</p><p>• Support the President in their daily duties and responsibilities</p><p>• Contribute to the nonprofit sector with your skills and experience</p>Executive AssistantWe are offering a permanent employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity.<br><br>Responsibilities:<br>• Provide comprehensive administrative assistance to C-level executives<br>• Manage and coordinate executive calendars effectively<br>• Plan and organize meetings as required<br>• Handle correspondence and manage communication channels <br>• Prepare and manage expense reports <br>• Oversee business and accounting operations<br>• Maintain accurate vendor files and records<br>• Proficient use of Office Suite for various tasks<br>• Support the President in their daily duties and responsibilities<br>• Contribute to the nonprofit sector with your skills and experienceOffice Manager<p>We are seeking a highly organized and responsible Office Manager to join our team who can start immediately. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations. </p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p><br></p><p><br></p>Executive Assistant<p>We are looking for an Executive Assistant who will provide a high-level of administrative support to top executives in an organization. This is contract position based in the Chantilly, Virginia and you will work Monday to Friday. </p><p>Key responsibilities may include:</p><p>· Managing calendars, emails, and appointments</p><p>· Preparing reports, presentations, and other business documents.</p><p>· Planning meetings, events, or conferences, including logistics, catering, and material preparation.</p><p>· Conducting research and preparing relevant materials for executive briefings.</p><p><strong>· </strong>Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.</p><p><br></p>Executive Assistant<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>Executive Assistant to the CEO<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high-level administrative support to the CEO of a leading financial services firm in Hunt Valley, Maryland. This is a pivotal role for a professional who thrives in a fast-paced environment and is adept at managing complex tasks and sensitive information. The ideal candidate will be a strong communicator, with excellent time management skills, attention to detail, and the ability to handle confidential matters with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize materials for meetings, including agendas, reports, and presentations.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO, ensuring timely responses.</li><li>Coordinate and manage CEO’s daily workflow, ensuring deadlines are met and priorities are addressed.</li><li>Assist with the preparation and execution of executive-level communications, both internal and external.</li><li>Maintain records and files, including confidential information, in an organized and accessible manner.</li><li>Liaise with internal and external stakeholders, acting as a liaison between the CEO and senior leadership team.</li><li>Handle sensitive information with a high degree of professionalism and confidentiality.</li><li>Organize and coordinate corporate events, conferences, and special projects as needed.</li><li>Assist with various ad-hoc projects and other administrative tasks as assigned.</li></ul><p><br></p>Executive Assistant<p>We are looking for an Executive Assistant who will provide a high-level of administrative support to c-level executives in an organization. This is immediate contract position based in the McLean, Virginia and you will work Monday to Thursday, will work remotely on Friday.</p><p>Key responsibilities may include:</p><p>· Managing calendars, emails, and appointments</p><p>· Taking meeting minutes.</p><p>· Planning meetings, events, or conferences, including logistics, catering, and material preparation.</p><p>· Conducting research and preparing relevant materials for executive briefings.</p><p><strong>· </strong>Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.</p>Executive AssistantWe are offering a long-term contract employment opportunity for an Executive Assistant in ANNAPOLIS, Maryland. The role involves working in a setting where you will interact and work with executive leadership, manage multiple responsibilities, and maintain absolute confidentiality.<br><br>Responsibilities include:<br><br>• Interacting with executive leadership and managing their calendars efficiently.<br>• Handling and resolving inquiries through several email inboxes.<br>• Preparing meeting agendas, materials, and minutes while ensuring proper storage of meeting documentation post-meeting.<br>• Managing hybrid meetings by scheduling conference rooms and online dial-in information.<br>• Tracking and managing inventory for office supplies, processing orders, and payments.<br>• Handling incoming physical mail and email, distributing appropriately, and replying as needed.<br>• Assisting with the preparation of meeting materials and ensuring the proper use of audio-visual equipment.<br>• Using software tools such as Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook proficiently.<br>• Managing the maintenance requirements of state vehicles.<br>• Digitizing files and maintaining a detail-oriented level of written and oral communication.<br>• Processing invoices, submitting maintenance requests as needed, and maintaining a detail-oriented level of written and oral communication.Executive Assistant<p>An established university in Baltimore is seeking an Executive Assistant to support the Dean of Education and Urban Studies! Primary job duties in this role include signing off on documents on the Dean's behalf, handling phone and email correspondence, maintaining highly confidential communication, handling faculty emails regarding schedules, scheduling meetings, calendar management, responding to requests, typing agendas, meeting minutes, routine responses to student inquiries, and general administrative support. The ideal candidate is mature-minded, has excellent attention to detail, highly organized, and adaptable. Familiarity with Banner is a plus!</p>Legal Secretary<p>Calling all eager and ready-to-work candidates! We are offering a long term contract employment opportunity for a Legal Secretary in a Maryland-based firm with the possibility of going permanent. In this role, you will be tasked with supporting one of the top contributors in the firm by handling various administrative and clerical duties. This will include processing and managing various legal documents, responding to inquiries, and maintaining quality control within the firm.</p><p><br></p><p><em>Candidates who have the ability to be adaptable and pivot tasks within their role will be successful. We are minimally looking for someone with experience in clerical, administrative, legal or medical fields. </em></p><p><br></p><p>Responsibilities:</p><ul><li>Ensuring accurate record-keeping and document management within the firm.</li><li>Addressing inquiries in a timely and detail-oriented manner.</li><li>Calendaring and scheduling for attorneys.</li><li>Physical filing and e-filing through MD Electronic Courts (MDEC). </li><li>Opening and scanning incoming mail and filings.</li><li>Utilizing corporate secretary skills to manage switchboard and phone lines.</li><li>Assist with billing and timekeeping needs. </li><li>Data entry via Microsoft Excel as needed.</li><li>Supporting attorneys with any and all clerical or administrative tasks.</li></ul>Executive AssistantWe are offering a contract for an Executive Assistant position in the public sector, based in Largo, Maryland. The role involves providing comprehensive support to the CEO, including communication management, travel coordination and meeting arrangements.<br><br>Responsibilities:<br>• Act as the main point of contact for all communication on behalf of the CEO, which may involve phone calls, emails, and other correspondence.<br>• Assist with the CEO's calendar management, ensuring their schedule is updated and organized.<br>• Coordinate travel arrangements and meetings, ensuring all logistics are handled and schedules are adhered to.<br>• Utilize tools such as Concur and CRM to manage tasks and information.<br>• Attend board meetings, ensuring all important points are noted and distributed in the form of meeting minutes.<br>• Coordinate conference calls as needed, ensuring all participants are adequately prepared and informed.<br>• Oversee the front desk reception, ensuring smooth operations and efficient service.<br>• Work closely with the board of trust, ensuring all communication and information are handled with discretion and professionalism.Executive AssistantWe are seeking an Executive Assistant based in Washington, District of Columbia. As part of the team, you will play an essential role in office operations and management, along with providing critical support to the CEO. This opportunity offers a short term contract employment opportunity.<br><br>Responsibilities: <br>• Facilitate smooth office operations by ensuring the work environment remains clean and organized <br>• Handle inventory management of office supplies and kitchen items, ensuring adequate stock levels <br>• Coordinate team lunch orders efficiently <br>• Provide necessary support to the CEO by conveying important messages and updates to team members <br>• Manage calendar coordination and screen incoming calls for the CEO, connecting important calls, and taking detailed messages <br>• Prepare and print necessary materials required for the CEO <br>• Welcome and assist guests, maintaining a detail oriented office environment <br>• Handle confidential and sensitive information with utmost detail orientation <br>• Assist with technology and meeting support, including setting up and troubleshooting Zoom calls <br>• Collaborate with internal IT support when necessary.Executive Assistant<p>If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. Are you looking for a short-term contract position. This position is based in the Sterling, Virginia and you will work Monday to Friday.</p><p>What you get to do every single day </p><p>- Instruct and direct other support staff and customer relations </p><p>- Arrange travel and meeting arrangements </p><p>- Setting up presentations </p><p>- Put together reports and financial data </p><p>- Screen calls</p><p>- Managing calendars, emails, and appointments</p>