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18 results for Accounts Payable Administrator in Bergen County Nj

Accounts Payable Clerk We are offering a long-term contract employment opportunity for an Accounts Payable Clerk in the Rental/Leasing Services industry. Based in Rochester, New York, you will be an integral part of our team, ensuring effective handling of accounts payable and maintaining comprehensive records. <br><br>Responsibilities: <br><br>• Accurately process invoices related to accounts payable<br>• Handle queries linked to accounts payable effectively and professionally<br>• Perform entries within the general ledger with precision<br>• Match, batch and code invoices in an organized manner<br>• Maintain and monitor customer accounts, taking necessary action as required<br>• Ensure customer credit applications are processed accurately and efficiently<br>• Keep up-to-date and accurate records of customer credit<br>• Resolve customer inquiries promptly and professionally Sr. Accounts Payable Specialist <p>Jenny Bour with Robert Half is working with an exciting company that is seeking a <strong>Sr. Accounts Payable Specialist</strong> to join their finance team! In this Sr. AP Specialist role, you will be responsible for overseeing all aspects of accounts payable, managing high-volume invoices, reconciliations, and vendor communications to ensure accurate and timely processing. This Accounts Payable role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, high-volume environment. In addition to daily processing tasks, you will also work closely with the finance team to support month-end close activities, identify process improvements, and ensure compliance. This position is based out of Williamsville, NY and offers a <strong><u>hybrid schedule</u></strong>!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process a high volume of invoices accurately and in a timely manner</li><li>Manage full-cycle accounts payable, including coding, matching, and batching of invoices</li><li>Perform account reconciliations and resolve any discrepancies</li><li>Handle billing, payment processing, and vendor inquiries</li><li>Maintain accurate records and documentation for audit purposes</li><li>Assist in month-end closing activities related to accounts payable</li></ul><p><br></p> Accounts Payable Specialist <p>Jenny Bour with Robert Half is working with a growing, global organization that is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join their team! This Accounts Payable Specialist will manage vendor payments efficiently and accurately, will have a strong grasp of general ledger reporting, and maintaining an accurate record of transactions. This Accounts Payable Specialist role requires a proactive problem-solver with excellent organizational skills. If you're detail-oriented, organized, and thrive in a dynamic setting, this may be the perfect job for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Efficiently process invoices, expense reports, and purchasing card transactions, ensuring all costs are accurately reflected in the general ledger.</li><li>Collaborate with the purchasing department to address inventory, receipt, and purchase related queries.</li><li>Handle the accurate annual printing and distribution of vendor 1099s.</li><li>Assist with the requirements of monthly journal entries.</li><li>Support the processing and analysis of monthly and quarterly financial statements/reports.</li><li>Reconcile advance payments related to materials purchased from third parties.</li><li>Maintain accurate records of paid and unpaid invoices.</li><li>Continually review and improve processes for better efficiency.</li><li>Provide necessary documentation during audits.</li><li>Uphold the confidentiality of organizational information.</li><li>Promote good accounting practices and ensure compliance with site/corporate requirements for self, department, and all contractors, visitors, and guests.</li></ul> Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team in the Healthcare, Hospitals, and Social Assistance sector based in ROCHESTER, New York. This role offers a contract to permanent employment opportunity and involves processing and reconciling account information, handling invoice coding, and ensuring efficient data entry.<br><br>Responsibilities:<br>• Accurately processing invoice data for payments<br>• Conducting account reconciliation to ensure accurate record-keeping<br>• Efficiently handling check runs to manage outgoing payments<br>• Coding invoices effectively to maintain proper account classification<br>• Ensuring accurate and timely data entry for all relevant account information<br>• Utilizing Microsoft Excel, Oracle, QuickBooks, SAP, and Quickbooks Online for various tasks<br>• Monitoring and maintaining accounts payable records<br>• Resolving inquiries related to accounts payable with promptness and accuracy. Accounts Payable Clerk <p>Jenny Bour with Robert Half is working with a growing company that is seeking an <strong>Accounts Payable Clerk</strong> to join their team! We are seeking a detail-oriented and reliable <strong>Accounts Payable Clerk! </strong>This in-office role is essential in supporting the accounting department and company objectives. The ideal candidate thrives in a fast-paced, project-oriented environment and possesses excellent organizational and communication skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform full-cycle accounts payable tasks.</li><li>Reconcile accounts through financial statements.</li><li>Assist with accounts receivable as needed.</li><li>Manage bank account and credit card reconciliations.</li><li>Provide payroll support.</li><li>Maintain accurate data entry and records management.</li><li>Oversee the employee travel program.</li><li>Offer administrative support to the VP of Finance.</li><li>Handle other tasks and special projects as assigned.</li></ul><p><br></p> Accounting Assistant <p>We are offering a permanent employment opportunity for an Accounting Assistant in Rochester, New York. The role involves working with various accounting software systems and carrying out accounting functions in a dynamic environment. </p><p><br></p><p>Responsibilities:</p><p>• Handling accounting tasks using Accounting Software Systems</p><p>• Ensuring accurate record-keeping </p><p>• Conducting Accounts Payable (AP) and Accounts Receivable (AR) operations</p><p>• Performing regular auditing tasks to ensure financial compliance</p><p>• Conducting bank reconciliations to ensure accurate financial records</p><p>• Utilizing CCH ProSystem fx - Tax Compliance for maintaining financial integrity.</p> Part Time Bookkeeper <p>We are offering a short term contract employment opportunity for a Part Time Bookkeeper in Rochester, New York. The individual will be part of an adoption and foster agency, primarily handling various accounting and clerical tasks. This role will involve working with QuickBooks and managing phone intake, mail, and other clerical duties.</p><p><br></p><p>Responsibilities:</p><p>• Ensuring accurate and efficient processing of invoices and deposits</p><p>• Handling foster parent payments</p><p>• Maintaining detailed records within QuickBooks</p><p>• Managing phone intake and mail</p><p>• Conducting clerical tasks as required</p><p>• Coordinating with insurance portals and contracts</p><p>• Overseeing accounts payable and receivable functions</p><p>• Performing other bookkeeping tasks as needed.</p> Accounting Clerk We are in search of an Accounting Clerk to join our team in Rochester, New York. In this role, you will work on various aspects of accounting, including account reconciliation, accounts payable and receivable, billing, and data entry. This position provides a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Accurately and efficiently process customer credit applications<br>• Maintain up-to-date customer credit records<br>• Resolve customer inquiries in a timely manner<br>• Monitor customer accounts and take appropriate actions as needed<br>• Reconcile accounts to ensure all payments are accurate<br>• Manage accounts payable and receivable to keep track of the company's financial status<br>• Handle billing tasks to ensure timely invoice processing<br>• Enter data accurately, ensuring high quality of information<br>• Use Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks. AP and Payroll Analyst <p>Hannah Savage with Robert Half is looking for a skilled individual to join an outstanding organization in Victor, NY, as an <strong>AP & Payroll Analyst.</strong> Your expertise in accounts payable and payroll will be valued in a fast-paced, high-energy environment. Seeking a driven, detail-oriented individual who can handle complex payroll and AP functions with accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage end-to-end accounts payable processes, ensuring timely and accurate payments</li><li>Process complex payroll transactions, maintaining compliance with company policies and legal requirements</li><li>Collaborate with finance and HR teams to resolve any discrepancies and ensure data integrity</li><li>Handle inquiries related to payroll and AP with professionalism and attention to detail</li><li>Assist with month-end close activities and reporting</li></ul><p><br></p><p>For immediate, confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY today!! </p> Accounting/Payroll Specialist <p>Lindsey McCarthy with Robert Half is offering an exciting opportunity for an <strong>Accounting/Payroll Specialist</strong> in Williamsville, New York. In this role, you will be expected to manage, process, and maintain payroll and accounting records for our team, ensuring accuracy and compliance at all times. </p><p><br></p><p>Responsibilities:</p><p>• Ensure that weekly payroll for all employees is processed and managed accurately, adhering to all relevant federal, state, and local regulations.</p><p>• Maintain and manage all payroll records, including but not limited to wages, deductions, garnishments, and tax filings.</p><p>• Assist in reconciling payroll-related accounts and contribute to month-end and year-end close processes.</p><p>• Support the accounts payable (AP) and accounts receivable (AR) functions when required.</p><p>• Ensure compliance with prevailing wage laws, certified payroll reporting, and union requirements if applicable.</p><p>• Collaborate with the HR team to manage employee benefits, track PTO, and make necessary payroll adjustments.</p><p>• Prepare and distribute tax-related documents such as W-2s, 1099s.</p><p>• Provide necessary payroll documentation and reports during audits.</p><p>• Use your knowledge of account reconciliation, Microsoft Excel, and QuickBooks to perform your duties effectively.</p> Accounts Receivable Analyst <p>Jenny Bour with Robert Half is working with a local non-profit organization that is seeking an <strong>Accounts Receivable Analyst</strong> to help maintain financial integrity while supporting their programs and initiatives. In this Accounts Receivable Analyst role, you will be responsible for managing the organization’s receivables, ensuring timely and accurate processing of payments, and maintaining strong relationships with donors, grantors, and program partners. The ideal candidate AR Analyst has experience in nonprofit accounting, a passion for financial accuracy, and a commitment to advancing the organization's mission through sound financial management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Invoice Management, prepare and send invoices for grants, contracts, sponsorships, and program fees.</li><li>Payment Processing, record and reconcile incoming donations, grants, and other revenue streams.</li><li>Aging Report Analysis, monitor outstanding receivables, follow up on overdue payments, and recommend strategies for improved collections.</li><li>Grant & Donor Tracking, ensure accurate allocation of funds, in compliance with grant and donor restrictions.</li><li>Reconciliation, perform monthly reconciliations of accounts receivable and deferred revenue accounts.</li><li>Financial Reporting, assist with financial reporting and audit preparation, ensuring compliance with nonprofit accounting standards (GAAP).</li><li>Process Improvement, identify and implement best practices to enhance AR efficiency.</li></ul> Bookkeeper <p><strong>Key Responsibilities:</strong></p><ul><li>Record financial transactions in accounting systems accurately.</li><li>Reconcile bank statements and financial records regularly.</li><li>Process accounts payable and accounts receivable.</li><li>Assist in preparing financial reports and summaries.</li><li>Maintain and organize financial records and documentation.</li><li>Support payroll processing as needed.</li><li>Collaborate with team members to ensure timely completion of tasks.</li><li>Perform other administrative and bookkeeping tasks as assigned.</li></ul><p><br></p> Part Time Bookeeper <p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and organized Part-Time Bookkeeper to join our team in a <strong>contract-to-hire role</strong>. The ideal candidate will manage our day-to-day financial transactions, ensuring accuracy and maintaining compliance with all applicable regulations. This role is perfect for someone with strong bookkeeping skills looking for flexible work hours in a dynamic and supportive environment, with the potential to transition into a permanent position.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Record day-to-day financial transactions and complete the posting process.</li><li>Maintain and reconcile accounts payable and receivable.</li><li>Prepare and process invoices, payments, and deposits.</li><li>Manage payroll processing and associated tax filings.</li><li>Generate accurate financial reports, such as balance sheets and income statements.</li><li>Monitor and manage budgets and expenditures.</li><li>Ensure compliance with financial and tax regulations.</li><li>Collaborate with the management team to provide financial insights.</li></ul><p><br></p> Billing Clerk We are offering a permanent employment opportunity for a Billing Clerk in CHEEKTOWAGA, New York, 14227-2717, United States. In this role, you will be involved in various activities of the Order Entry/Billing department, including order processing, customer invoicing, and coordination with internal and external teams. <br><br>Responsibilities:<br><br>• Accurately processing orders for company products received via different channels including fax, phone, email, or EDI<br>• Coordinating with the sales team, brokers, or customers to verify and enter order quantities and shipping details<br>• Ensuring specific customer requirements are noted and reflected in the orders<br>• Creating product bills of lading and verifying the information accuracy<br>• Collaborating with the Supply Chain department to arrange shipping and transportation, including communication with carriers to ensure delivery appointments are made<br>• Resolving customer order pricing discrepancies and updating promotional activity in the Trade Management System<br>• Actively participating in the customer invoicing process to ensure timely and accurate invoice preparation and delivery<br>• Working with relevant parties to address anticipated problems or complaints<br>• Understanding customer ordering patterns and coordinating with the Customer Engagement team for necessary follow-ups<br>• Tracking and reporting on department performance metrics and assisting in identifying areas of concern<br>• Performing other tasks consistent with responsibilities as assigned, which could include tracking product inventory levels at outside warehouses. Accounts Receivable Clerk We are offering an exciting opportunity in the construction industry in Rochester, New York. The role is for an Accounts Receivable Clerk who will play a crucial part in managing and maintaining our financial records. This position involves working within a team setting and offers an opportunity to contribute significantly to our operations.<br><br>Responsibilities:<br>• Accurate and efficient processing of customer credit applications.<br>• Maintaining precise customer credit records.<br>• Addressing customer inquiries and resolving them promptly.<br>• Monitoring customer accounts and initiating appropriate action.<br>• Handling accounts receivable for commercial properties and tenants.<br>• Managing billings and incoming ACH payments.<br>• Scanning checks for banks and coding items accordingly.<br>• Concluding accounts for tenants that are moving out.<br>• Collaborating closely with Commercial Property Managers. <br>• Utilizing skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, Cash Collections, Commercial Collections, Microsoft Excel, Oracle, QuickBooks, and SAP. Payroll Specialist <p>Jenny Bour with Robert Half is working with a leading Construction company in the Buffalo, NY area that is adding a <strong>Payroll Specialist</strong> to their team! The Payroll Specialist will be responsible for managing payroll for both union and non-union employees. This Payroll Specialist role involves meticulous monitoring and management of payroll activities, ensuring the accuracy and efficiency of all related processes. The ideal candidate will have a keen eye for detail, a strong sense of responsibility, and the ability to handle sensitive information with discretion.</p><p><br></p><p>Some of your responsibilities will include:</p><p><br></p><ul><li>Examine and verify the accuracy of timesheets collected.</li><li>Import and balance field hours data within set deadlines.</li><li>Identify and correct payroll discrepancies, including underpayments, overpayments, and misclassification of wages.</li><li>Enter and maintain employee payroll data, including hours worked, deductions, and tax information.</li><li>Collaborate with the Payroll Manager in reviewing timecard reports to guarantee the accuracy of weekly payroll.</li><li>Manage the entry, review, and balancing of expenses within the weekly deadline.</li><li>Prepare Certified Payroll Reports and various monthly Minority Utilization Labor Reports.</li><li>Serve as the point of contact for payroll-related inquiries from employees, providing clear and accurate information.</li></ul> Billing Clerk <p>We are offering a long term contract employment opportunity for a Billing Clerk at our office in PHELPS, New York, 14532-1054, United States. As a Billing Clerk, you will be tasked with managing billing transactions, keeping financial records, and providing excellent customer service to resolve billing queries.</p><p><br></p><p>Responsibilities</p><p>• Efficiently handling customer inquiries and resolving any billing issues</p><p>• Ensuring accurate and timely preparation and delivery of invoices and account statements</p><p>• Entering and updating billing data in our accounting software systems</p><p>• Conducting account reconciliation and handling any outstanding payment transactions</p><p>• Utilizing computerized billing systems to perform billing functions</p><p>• Providing excellent customer service while answering inbound calls</p><p>• Maintaining an organized system of financial records</p><p>• Using your knowledge of accounting functions to ensure accurate billing operations</p><p>• Implementing billing software for efficient billing processes.</p> Billing Clerk We are seeking a Billing Clerk to join our team in PHELPS, New York. In this role, you will be tasked with managing customer billing activities, maintaining financial records, and providing excellent customer service.<br><br>Responsibilities:<br>• Efficiently manage customer credit applications and process them with accuracy<br>• Maintain complete and up-to-date customer credit records<br>• Handle customer inquiries and troubleshoot billing issues<br>• Monitor customer accounts and take relevant action when necessary<br>• Generate and send out invoices and account statements<br>• Provide answers to customer questions and resolve billing discrepancies through email and phone communication<br>• Input and update billing data in the accounting system<br>• Reconcile accounts and follow up on overdue payments<br>• Ensure financial records are kept organized and accurate<br>• Utilize accounting software systems and computerized billing to perform accounting functions.