<p>We are offering an exciting opportunity for an Executive Assistant in the professional services industry based in Sacramento, California. As an Executive Assistant, your main focus will be to provide support to the CEO, ensuring smooth operations and efficient management of tasks. This role involves a variety of responsibilities, including the use of Concur and CRM systems.</p><p><br></p><p>Responsibilities:</p><p>• Effectively utilize Concur for various administrative tasks</p><p>• Manage CRM systems to keep track of client relationships and communications</p><p>• Organize and maintain the CEO's calendar, scheduling appointments and meetings as required</p><p>• Assist in the preparation of reports and presentations, ensuring accuracy and timeliness</p><p>• Act as the first point of contact for the CEO, handling inquiries and requests when necessary</p><p>• Oversee administrative procedures and processes, initiating improvements where needed</p><p>• Maintain confidential information, ensuring it is secured and properly handled</p><p>• Participate in the planning and organization of company events and meetings</p><p>• Support other departments with various administrative tasks as needed</p><p>• Keep up-to-date with the latest trends and developments in the agriculture industry to assist in strategic planning</p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to executives in Fremont, California. This is a long-term contract position offering an opportunity to work in a dynamic environment while ensuring seamless coordination and execution of various executive tasks. The ideal candidate will excel in managing schedules, travel, and specialized projects with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring accurate scheduling of appointments and meetings.</p><p>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.</p><p>• Conduct research and compile data to support decision-making and project initiatives.</p><p>• Assist in the planning and execution of events, including the annual Holiday party.</p><p>• Oversee operations for Shopify orders, including processing, customer issue resolution, shipping label generation, and shipment coordination.</p><p>• Monitor and track inventory levels on Shopify to ensure accurate availability.</p><p>• Order and manage supplies required for shipping and fulfillment processes.</p><p>• Support correspondence and donor outreach efforts alongside the Holiday Coordinator.</p><p>• Handle special projects and initiatives assigned by executives.</p><p>• Perform additional administrative duties as needed to support the team.</p>
<p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p><br></p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. This is a full-time, temporary role expected to last 6 months with the possibility of an extension based on organizational needs.</p><p><br></p><ul><li>Provide high-level administrative support to the Executive Director and other key executives.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.</li><li>Handle email correspondence, ensuring follow-up on important communications.</li><li>Prepare presentations, reports, agendas, meeting minutes, and other documentation as needed.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as a liaison between internal teams, external stakeholders, and the executive team.</li><li>Assist with planning and logistics for board meetings, events, and fundraising initiatives.</li><li>Organize and maintain electronic and hard copy filing systems.</li><li>Conduct research and compile data to support decision-making processes.</li><li>Ensure confidential handling of sensitive information.</li></ul>
<p>We are working with a leading financial services firm in San Francisco to place a high-caliber Executive Assistant (EA) to support the General Counsel on a long-term, on-site contract basis. This is a fast-paced and highly visible role requiring discretion, precision, and proactive support.</p><p> </p><p>The ideal candidate is a seasoned, tech-savvy executive assistant with exceptional organizational skills, sound judgment, and a proven ability to manage complex tasks with professionalism and discretion.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Maintain and manage the General Counsel’s calendar, ensuring efficient scheduling of meetings, appointments, and key events.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal and external meetings, ensuring all logistical needs and materials are prepared in advance.</li><li><strong>Expense Management:</strong> Prepare and process accurate expense reports in a timely manner.</li><li><strong>Travel Planning:</strong> Arrange domestic and international travel, including flights, accommodations, and ground transportation.</li><li><strong>Administrative Support:</strong> Provide day-to-day administrative support to the General Counsel, including drafting correspondence, preparing legal and business documents, and managing sensitive information with discretion.</li></ul>
<p>We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support in Fremont, California. This is a long-term contract position that requires someone with strong attention to detail and the ability to manage calendars, coordinate travel, and oversee key operational tasks. The role will involve supporting various initiatives, managing e-commerce operations, and assisting with event planning.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including managing executive calendars and scheduling appointments.</p><p>• Coordinate and arrange all aspects of travel, including booking transportation and accommodations.</p><p>• Conduct research, compile data, and prepare reports as requested.</p><p>• Assist with the planning and execution of special projects and initiatives, including the annual Holiday event.</p><p>• Manage all Shopify order processes, including printing orders, resolving customer inquiries, generating shipping labels, and coordinating shipments.</p><p>• Monitor and update Shopify inventory to ensure accuracy.</p><p>• Order and maintain necessary shipping and fulfillment supplies.</p><p>• Collaborate with the Holiday Coordinator on correspondence and donor solicitation efforts.</p><p>• Support the organization of executive meetings and events.</p><p>• Perform other administrative duties as assigned.</p>
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
<p>We are seeking a highly organized, proactive, and resourceful <strong>Executive Assistant (EA)</strong> to support senior-level leadership within our SF Tech Company. This role requires someone who thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about creating organizational impact through exceptional support.</p><p><br></p><p>This contract will be an 8 month duration.</p><p><br></p><p>Key Responsibilities</p><ul><li><strong>Provide high-level administrative support to 3 executives (GVP and 2 VPs</strong></li><li><strong>Calendar & Scheduling: Proactively manage complex calendars, prioritize meetings, and coordinate across multiple time zones. Anticipate conflicts and reschedule with diplomacy.</strong></li><li><strong>Communication & Correspondence: Serve as a liaison between the executive and internal/external stakeholders. Draft, proofread, and manage communications as needed.</strong></li><li><strong>Travel Coordination: Plan and book detailed domestic and international travel, including flights, lodging, transportation, and itineraries.</strong></li><li><strong>Meeting & Event Support: Prepare agendas, take meeting notes, and ensure timely follow-up on action items. Assist with team offsites, leadership summits, and company events.</strong></li><li><strong>Administrative Tasks: Manage expense reports, vendor invoices, document preparation, and internal system approvals (e.g., procurement, legal reviews).</strong></li><li><strong>Team Operations: Support broader team operations, such as onboarding, morale-building efforts, and project coordination.</strong></li><li><strong>Confidentiality: Handle highly sensitive and confidential information with integrity and professionalism.</strong></li></ul><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013250989**</p><p><br></p>
We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.<br><br>Responsibilities:<br>• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.<br>• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.<br>• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.<br>• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.<br>• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.<br>• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.<br>• Maintain CRM systems and other office tools to streamline communication and operations.<br>• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.<br>• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently.
<p>Are you ready to take your career to the next level with an incredible opportunity in a prestigious litigation firm? Our client, a well-established and highly respected firm located in Pleasanton, is seeking a <strong>Legal Administrative Assistant</strong> to join their team on a <strong>contract-to-hire</strong> basis. If you have experience supporting litigation teams and an administrative background, this role provides a fantastic opportunity for growth and long-term stability!</p><p><br></p><p><strong>Job Responsibilities</strong></p><p>As the <strong>Legal Administrative Assistant</strong>, you will play a key role in ensuring smooth day-to-day operations while supporting a team of attorneys in their litigation practices. Your duties will include:</p><ul><li>Assisting with legal document preparation, formatting, and proofreading.</li><li>Managing calendars, scheduling meetings, and coordinating deadlines.</li><li>Filing court documents (electronically and manually) and tracking case-related activities.</li><li>Maintaining physical and electronic case files with accuracy and confidentiality.</li><li>Handling correspondence with clients, court personnel, and opposing counsel.</li><li>Supporting billing processes and expense tracking for attorneys.</li><li>Performing administrative tasks such as answering phones, ordering supplies, and managing office workflows.</li></ul><p><br></p>
<p>Are you someone who’s great at staying organized, loves working with details, and is curious about human resources? If so, we’ve got a great opportunity for you! Robert Half is helping one of our awesome clients find an HR Administrative Assistant to join their team. In this role, you’ll wear lots of hats, juggle different tasks, and play a key part in keeping things running smoothly in a fast-paced HR environment.</p><p><br></p><ul><li>Helping the HR team by scheduling interviews, putting together onboarding materials, and keeping employee records in order.</li><li>Assisting with hiring efforts by managing job posts, reviewing candidates, and setting up interviews.</li><li>Keeping HR databases and employee files accurate and current.</li><li>Answering employee questions about benefits, policies, and other HR programs in a friendly and timely way.</li><li>Putting together reports, presentations, and written communications for the HR team.</li><li>Pitching in to support team-building activities and company events.</li><li>Helping out with payroll, benefits sign-ups, and other HR-related tasks as needed.</li><li>Taking care of general office duties like drafting emails, ordering supplies, and coordinating team communications.</li></ul><p><br></p>
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Sacramento, CA. This role focuses on providing comprehensive administrative support while maintaining high standards of organization and professionalism. The position will involve interacting with both office and warehouse environments, making adaptability and strong communication skills essential. This is a long-term contract opportunity ideal for someone who thrives in a dynamic and fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks efficiently by adhering to established procedures and organizational guidelines.</p><p>• Accurately compile, verify, and manage information in reports, presentations, databases, and spreadsheets.</p><p>• Resolve scheduling conflicts and communicate effectively with internal and external stakeholders to ensure smooth operations.</p><p>• Coordinate logistics for meetings and events, including venue selection, menu planning, travel arrangements, and audio/visual setup.</p><p>• Review and approve standard expenditures to ensure compliance with budgetary constraints.</p><p>• Actively participate in team meetings and relay concerns or feedback to management.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Support various administrative tasks as needed, including warehouse interactions and file organization.</p><p>• Monitor daily operations and provide proactive solutions to streamline processes.</p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
We are looking for an experienced Senior Administrative Assistant to join our team in Alameda, California. This is a hybrid contract position, offering flexibility with mostly remote work, and requiring occasional evening and weekend hours. The ideal candidate will excel in administrative coordination and demonstrate a strong ability to navigate governmental or bureaucratic environments.<br><br>Responsibilities:<br>• Assist education and childcare providers as well as non-profit organizations in understanding and applying for grant opportunities.<br>• Review grant applications thoroughly to ensure accuracy and compliance with eligibility criteria.<br>• Maintain meticulous records and documentation to support ongoing tracking and reporting.<br>• Coordinate and support training sessions, including scheduling and facilitating events during evenings or weekends as needed.<br>• Collaborate with internal teams to address and resolve concerns raised by providers.<br>• Utilize Microsoft Office tools, Teams, and Zoom to effectively manage administrative tasks and communications.<br>• Travel within Alameda County occasionally to support organizational needs.<br>• Ensure seamless communication and coordination across various stakeholders and departments.
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half's public agency client is in need of a temporary Administrative Assistant in Antioch, CA. This role is 100% onsite. </p><p><br></p><p><u>Duties Include:</u></p><p>Filing, indexing documents</p><p>Gathering data, updating spreadsheets</p><p>Reviewing reports</p><p>Filling out public records</p><p>Answering phones, taking messages</p><p>Log end of day request</p><p>Coordinate agendas</p><p><br></p><p>Ideally looking for someone highly organized, and able to work in fast paced environments while ensuring deadlines are met.</p><p><br></p><p>Experience with MS Suite, SharePoint, and Public Records is a must.</p><p><br></p><p>If you are interested in this temporary administrative assistant role based in Antioch, CA submit your resume today to be considered! </p>
<p><strong>Job Title: Administrative Assistant</strong></p><p> <strong>Location:</strong> Sacramento, CA 95828</p><p> <strong>Pay Rate:</strong> $20.45 per hour</p><p> <strong>Job Type:</strong> 6-Month Contract (Potential to convert to full-time)</p><p> <strong>Experience Level:</strong> 0–3 years</p><p>Robert Half is currently seeking a detail-oriented and organized <strong>Administrative Assistant</strong> for a 6-month contract role with the potential to go full-time. This is an excellent opportunity for someone looking to gain professional administrative experience in a dynamic and fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform routine clerical support such as answering phones, copying documents, and distributing mail/email</li><li>Enter and verify data in reports, forms, presentations, databases, and spreadsheets</li><li>Maintain and organize files, records, and standard documentation</li><li>Schedule meetings and coordinate logistics including travel, room bookings, and equipment setup</li><li>Resolve scheduling conflicts and communicate effectively with internal and external stakeholders</li><li>Monitor standard office expenditures to ensure adherence to budget guidelines</li><li>Assist in planning internal meetings and special events</li><li>Support multiple functions across departments as needed</li><li>Maintain confidentiality and manage sensitive information with discretion</li><li>Perform other administrative tasks as assigned</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
<p>We are seeking a highly organized and responsible Office Manager to handle a variety of administrative and financial tasks to ensure our office operations run smoothly. The office manager will be responsible for managing schedules, coordinating meetings, communicating with staff and outside vendors, managing office supplies, and providing administrative support to our employees.</p><p>Responsibilities:</p><ul><li>Oversee and support all administrative duties in the office and ensure that the office operates smoothly.</li><li>Manage office supplies and equipment, placing orders when necessary.</li><li>Monitor office expenses and cost-effectively manage resources to save the company money.</li><li>Coordinate with IT department on all office equipment setup and issues.</li><li>Effectively communicate and coordinate with internal departments and external partners.</li><li>Schedule and organize activities such as events, meetings and travel arrangements for executives.</li><li>Perform bookkeeping tasks such as payroll and invoicing.</li><li>Prepare reports and presentations as needed.</li><li>Effectively manage office staff, including hiring, training, and performance evaluations.</li><li>Implement and monitor office policies and procedures.</li><li>Ensure a healthy and safe work environment for all employees.</li></ul>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>
<p>Are you a detail-oriented professional with strong organizational skills and bilingual fluency in English and Spanish? Robert Half is seeking a motivated <strong>Bilingual Administrative Assistant</strong> to support one of our valued clients by ensuring seamless day-to-day operations in a collaborative work environment. This role is ideal for professionals who thrive on efficiency, adaptability, and leveraging their bilingual communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the main point of contact for incoming calls, emails, and visitors, communicating fluently in both English and Spanish.</li><li>Coordinate schedules, arrange meetings, and manage calendars for team members and executives.</li><li>Prepare, proofread, and translate documents, presentations, and correspondence between English and Spanish with a high level of accuracy.</li><li>Maintain organized records and files, ensuring confidentiality and compliance with company policies.</li><li>Assist with data entry, report generation, and basic accounting or invoicing tasks as needed.</li><li>Manage office supply inventory and coordinate orders to ensure an efficient workspace.</li><li>Support cross-functional teams with administrative tasks and project coordination.</li><li>Provide exceptional client and customer support in both languages while fostering strong relationships.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Manteca, California. This role involves providing essential clerical and administrative support to ensure the smooth operation of departmental functions. As part of a long-term contract position, you will play a key role in assisting with day-to-day office tasks while engaging with staff, visitors, and the public.<br><br>Responsibilities:<br>• Perform a variety of clerical duties, such as managing documents, processing forms, and maintaining files.<br>• Respond to inquiries from staff and the public, providing accurate information regarding departmental policies and procedures.<br>• Greet and direct visitors, ensuring a welcoming and organized environment.<br>• Draft and edit correspondence including letters, reports, and memos, ensuring accuracy and completeness.<br>• Organize and distribute incoming mail, supplies, and informational materials as needed.<br>• Input and update data within computer systems, generating reports and maintaining electronic records.<br>• Schedule appointments and coordinate meetings to ensure efficient time management.<br>• Assist with compiling information, verifying accuracy, and preparing logs or records.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving issues as appropriate.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to support daily operations.
<p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul>
We are looking for a dedicated Administrative Assistant/Case Manager to join our team in San Francisco, California. This contract position is ideal for someone who thrives in a fast-paced environment and has a strong passion for supporting clients through administrative excellence.<br><br>Responsibilities:<br>• Facilitate client intake processes, ensuring all information is properly collected and documented.<br>• Handle client paperwork and verify accuracy to support funding requirements.<br>• Perform data entry tasks with precision and efficiency.<br>• Provide administrative assistance to Case Managers to streamline operations.<br>• Manage front desk responsibilities, including greeting visitors and addressing inquiries.<br>• Answer inbound calls and respond to client needs with attention to detail.<br>• Coordinate email correspondence to maintain timely communication.<br>• Schedule appointments and organize calendars to optimize workflow.<br>• Utilize Microsoft Office tools, including Excel, Outlook, Word, and PowerPoint, to complete tasks effectively.
<p>We are looking for an organized and meticulous Administrative Coordinator to join our team in Belmont, CA. This is a long-term contract position offering an exciting opportunity to contribute to HR operations and employee onboarding processes. The role involves supporting administrative tasks to ensure smooth daily operations and providing assistance to new hires.</p><p><br></p><p>We are seeking a compassionate and customer-focused individual with experience in hospitality or childcare services. The ideal candidate will possess strong interpersonal and troubleshooting skills, as well as the ability to adapt to a fluctuating workload based on the volume of feline check-ins. This role requires empathy and the ability to provide reassurance and excellent service to pet owners who may be anxious about being away from their beloved cats. A calm, caring demeanor and a commitment to ensuring both pets and their owners feel safe and well-cared for are essential.</p><p><br></p>
