<p>We are looking for a detail-oriented Accounting Clerk to join our team in Kent, Washington. This position combines front desk responsibilities with accounting tasks, providing an excellent opportunity for growth in a dynamic environment. If you are eager to develop your skills in accounts payable, accounts receivable, and procurement, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including answering a limited number of daily calls and greeting visitors.</p><p>• Perform full-cycle accounts payable tasks, including processing invoices and reconciling payments.</p><p>• Assist with procurement activities such as creating purchase orders, managing inventory data, and inputting orders.</p><p>• Support accounts receivable functions by posting payments and maintaining accurate account records.</p><p>• Conduct data entry tasks related to financial transactions and inventory records.</p><p>• Collaborate with team members to ensure accurate and timely billing processes.</p><p>• Utilize Microsoft Dynamics Navision and Business Central systems for accounting and procurement activities.</p><p>• Maintain organized financial records and assist with account reconciliations as needed.</p><p>• Provide administrative support to enhance overall office efficiency.</p><p><br></p><p>The salary range for this position is $55k to $65k. Benefits available with this position include 100% paid medical, dental and vision to the employee; life and disability insurances; participation in the company’s 401(k) plan with 3% match and 10 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.</p>
<p>Robert Half is partnering with a local construction company in search of a highly organized <strong>Staff Accounting Assistant</strong> to support their accounting and finance operations. This role is ideal for a detail-oriented professional with strong multitasking abilities and a desire to grow within a collaborative accounting environment. This is a direct-hire, permanent opportunity that requires the ability to commute to Lakewood, WA. Excellent benefits package. Apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain compliance through <strong>city and state licensing renewals</strong> and tracking <strong>reseller permits</strong>.</li><li>Assist with <strong>401K worksheet preparation</strong> and data entry.</li><li>Manage <strong>SC Fuels</strong> card invoicing, monitor card limits, and process new card requests or updates.</li><li>Post <strong>A/R ACH payments</strong>, process <strong>intercompany adjustments</strong>, and manage company <strong>credit card transactions</strong> including clearing credit card statements from AP aging.</li><li>Conduct <strong>A/P review and processing</strong> with accuracy and timeliness.</li><li>Oversee <strong>corporate housing logistics</strong>, including rent payments and utility account management.</li><li>Distribute <strong>monthly percentage reports</strong> to Project Managers, and reconcile and post adjustments in accounting software as needed.</li><li>Email <strong>weekly labor analysis</strong>, <strong>contract status</strong>, and <strong>job cost reports</strong> to internal stakeholders.</li><li>Manage <strong>fleet registrations</strong>, post <strong>journal entries</strong> for fleet leases, and track equipment leasing through On!Track.</li><li>Provide <strong>audit support</strong> to the controller during DOR audits and assist with DOR-related reporting.</li><li>Support <strong>financial reporting and intercompany reconciliations</strong> under direction of the controller.</li><li>Submit <strong>pre-lien requests</strong> for multi-state construction projects and handle <strong>retention bond requests</strong>.</li><li>Provide general administrative and accounting support to the broader accounting team.</li><li>Perform <strong>additional duties</strong> as assigned, based on team priorities and workload.</li></ul><p><br></p><p><strong><u>Salary and Benefits:</u></strong></p><p>The salary range for this position is $60,000-$75,000. Benefits for this position include Medical/Dental/Vision Insurances (option for 100% coverage under union benefits for employee, spouse, and all dependents), participation in the Simplified Employee Pension (SEP) Plan, Profit sharing, 2 weeks of PTO, 1 week of sick time, and 8 paid holidays.</p>
<p>Robert Half Company is looking for a detail-oriented and reliable Accounts Receivable Clerk for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining accurate financial records. The Accounts Receivable Clerk will be responsible for processing incoming payments, reconciling accounts, and ensuring the timely collection of outstanding invoices. The ideal candidate will have strong organizational skills, attention to detail, and the ability to communicate effectively with clients and internal teams. If you are passionate about Accounts Receivables and ready to support our team, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Process customer payments (e.g., checks, ACH, credit card) and post them to the appropriate accounts</p><p>• Generate and send invoices to customers, ensuring accuracy and timely delivery</p><p>• Monitor accounts receivable aging and follow up on overdue accounts to ensure prompt payment</p><p>• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted</p><p>• Investigate and resolve discrepancies in billing or payments through communication with customers and internal departments</p><p>• Assist in preparing financial reports related to accounts receivable as needed</p><p>• Maintain accurate and up-to-date customer records and documentation</p><p>• Support month-end closing activities related to accounts receivable</p>
<p>Robert Half Company is looking for a detail-oriented and reliable Accounts Receivable Clerk for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining accurate financial records. The Accounts Receivable Clerk will be responsible for processing incoming payments, reconciling accounts, and ensuring the timely collection of outstanding invoices. The ideal candidate will have strong organizational skills, attention to detail, and the ability to communicate effectively with clients and internal teams. If you are passionate about Accounts Receivables and ready to support our team, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Process customer payments (e.g., checks, ACH, credit card) and post them to the appropriate accounts</p><p>• Generate and send invoices to customers, ensuring accuracy and timely delivery</p><p>• Monitor accounts receivable aging and follow up on overdue accounts to ensure prompt payment</p><p>• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted</p><p>• Investigate and resolve discrepancies in billing or payments through communication with customers and internal departments</p><p>• Assist in preparing financial reports related to accounts receivable as needed</p><p>• Maintain accurate and up-to-date customer records and documentation</p><p>• Support month-end closing activities related to accounts receivable</p>
<p>As we continue to grow, we are seeking a dedicated and organized Accounts Receivable Clerk to join our finance team. This is a great opportunity for someone looking to contribute to our success while building their career in accounting.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Receivable Clerk will be responsible for managing the company's incoming payments, maintaining accurate records of transactions, and ensuring timely collection of receivables. This role requires excellent attention to detail, strong communication skills, and the ability to handle multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming payments, including checks, ACH transfers, and credit card payments.</li><li>Apply payments to customer accounts accurately and in a timely manner.</li><li>Review aging reports and follow up on overdue accounts to ensure timely collection.</li><li>Generate and send out customer invoices, credit memos, and statements.</li><li>Investigate and resolve discrepancies in customer accounts and billing issues.</li><li>Maintain and update customer account information, including contact details and payment terms.</li><li>Prepare and review accounts receivable reports for management.</li><li>Assist with month-end closing processes by reconciling accounts receivable records.</li><li>Communicate with customers to address any payment-related questions or concerns.</li><li>Assist with the collection process, including sending reminders and coordinating payment arrangements.</li><li>Support the AR team with various administrative tasks as needed.</li></ul>
<p>Robert Half Company is seeking a detail-oriented and organized Accounts Payable Specialist for our local clients ongoing needs in the area. This position is ideal for a candidate with experience in managing accounts payable processes and a strong commitment to accuracy. The Accounts Payable Specialist will be responsible for ensuring accurate and timely processing of invoices, vendor payments, and expense reports. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. If you are passionate about accounting and ready to support our team, we’d love to hear from you! </p><p><br></p><p>Key Responsibilities:</p><p>• Review, verify, and process invoices for payment</p><p>• Ensure proper coding of invoices to the general ledger and appropriate cost centers</p><p>• Reconcile accounts payable transactions and resolve discrepancies with vendors</p><p>• Prepare and process electronic transfers, checks, and ACH payments</p><p>• Maintain accurate and up-to-date vendor files and records</p><p>• Assist with month-end closing activities related to accounts payable</p><p>• Monitor accounts to ensure payments are up to date and in compliance with terms</p><p>• Respond to internal and external inquiries regarding payment statuses and vendor accounts</p><p>• Assist with audits by providing documentation and reports as needed</p>
<p>As we continue to grow, we are seeking a dedicated and organized Accounts Receivable Clerk to join our finance team. This is a great opportunity for someone looking to contribute to our success while building their career in accounting.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Receivable Clerk will be responsible for managing the company's incoming payments, maintaining accurate records of transactions, and ensuring timely collection of receivables. This role requires excellent attention to detail, strong communication skills, and the ability to handle multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming payments, including checks, ACH transfers, and credit card payments.</li><li>Apply payments to customer accounts accurately and in a timely manner.</li><li>Review aging reports and follow up on overdue accounts to ensure timely collection.</li><li>Generate and send out customer invoices, credit memos, and statements.</li><li>Investigate and resolve discrepancies in customer accounts and billing issues.</li><li>Maintain and update customer account information, including contact details and payment terms.</li><li>Prepare and review accounts receivable reports for management.</li><li>Assist with month-end closing processes by reconciling accounts receivable records.</li><li>Communicate with customers to address any payment-related questions or concerns.</li><li>Assist with the collection process, including sending reminders and coordinating payment arrangements.</li><li>Support the AR team with various administrative tasks as needed.</li></ul>
<p>We are seeking a reliable and detail-oriented Accounts Payable Clerk to join our finance team. This is an excellent opportunity for someone with strong organizational skills and a desire to grow within the accounting field.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Clerk will be responsible for assisting with the daily accounts payable functions, ensuring all invoices and payments are processed accurately and in a timely manner. This position requires a keen attention to detail, the ability to manage multiple tasks, and effective communication with both internal and external stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and input accounts payable invoices, ensuring accuracy and adherence to company policies.</li><li>Verify that all invoices are properly coded and authorized for payment.</li><li>Assist in processing and reconciling vendor payments, including checks and electronic payments.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Respond to vendor inquiries and resolve any issues related to payments or billing discrepancies.</li><li>Assist with month-end close and provide reports on outstanding liabilities.</li><li>Support the AP team with data entry and other administrative tasks as needed.</li><li>Ensure timely processing of expense reports and reconcile credit card transactions.</li><li>Assist with year-end audits and provide documentation as requested.</li></ul>
<p>We are seeking a reliable and detail-oriented Accounts Payable Clerk to join our finance team. This is an excellent opportunity for someone with strong organizational skills and a desire to grow within the accounting field.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Clerk will be responsible for assisting with the daily accounts payable functions, ensuring all invoices and payments are processed accurately and in a timely manner. This position requires a keen attention to detail, the ability to manage multiple tasks, and effective communication with both internal and external stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and input accounts payable invoices, ensuring accuracy and adherence to company policies.</li><li>Verify that all invoices are properly coded and authorized for payment.</li><li>Assist in processing and reconciling vendor payments, including checks and electronic payments.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Respond to vendor inquiries and resolve any issues related to payments or billing discrepancies.</li><li>Assist with month-end close and provide reports on outstanding liabilities.</li><li>Support the AP team with data entry and other administrative tasks as needed.</li><li>Ensure timely processing of expense reports and reconcile credit card transactions.</li><li>Assist with year-end audits and provide documentation as requested.</li></ul>
<p>Robert Half Company is seeking a detail-oriented and organized Accounts Payable Specialist for our local clients ongoing needs in the area. This position is ideal for a candidate with experience in managing accounts payable processes and a strong commitment to accuracy. The Accounts Payable Specialist will be responsible for ensuring accurate and timely processing of invoices, vendor payments, and expense reports. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. If you are passionate about accounting and ready to support our team, we’d love to hear from you! </p><p><br></p><p>Key Responsibilities:</p><p>• Review, verify, and process invoices for payment</p><p>• Ensure proper coding of invoices to the general ledger and appropriate cost centers</p><p>• Reconcile accounts payable transactions and resolve discrepancies with vendors</p><p>• Prepare and process electronic transfers, checks, and ACH payments</p><p>• Maintain accurate and up-to-date vendor files and records</p><p>• Assist with month-end closing activities related to accounts payable</p><p>• Monitor accounts to ensure payments are up to date and in compliance with terms</p><p>• Respond to internal and external inquiries regarding payment statuses and vendor accounts</p><p>• Assist with audits by providing documentation and reports as needed</p>
<p>We are seeking a reliable and detail-oriented Accounts Payable Clerk to join our finance team. This is an excellent opportunity for someone with strong organizational skills and a desire to grow within the accounting field.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Clerk will be responsible for assisting with the daily accounts payable functions, ensuring all invoices and payments are processed accurately and in a timely manner. This position requires a keen attention to detail, the ability to manage multiple tasks, and effective communication with both internal and external stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and input accounts payable invoices, ensuring accuracy and adherence to company policies.</li><li>Verify that all invoices are properly coded and authorized for payment.</li><li>Assist in processing and reconciling vendor payments, including checks and electronic payments.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Respond to vendor inquiries and resolve any issues related to payments or billing discrepancies.</li><li>Assist with month-end close and provide reports on outstanding liabilities.</li><li>Support the AP team with data entry and other administrative tasks as needed.</li><li>Ensure timely processing of expense reports and reconcile credit card transactions.</li><li>Assist with year-end audits and provide documentation as requested.</li></ul>
<p>We are looking for an experienced Bookkeeper to join our team in Bellevue, Washington. This role is vital for maintaining accurate financial records and ensuring the smooth operation of our accounting processes. The ideal candidate is detail-oriented, self-motivated, and capable of managing diverse bookkeeping tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Record and manage financial transactions using the accounting software "Construction Partner," including learning and adapting to its unique functionalities.</p><p>• Maintain detailed accounts payable, accounts receivable, and general ledger entries to ensure up-to-date financial reporting.</p><p>• Perform regular reconciliations for bank accounts, credit cards, and other financial documents to verify accuracy.</p><p>• Process invoices, subcontractor pay applications, purchase orders, quarterly taxes, and payment requests promptly.</p><p>• Prepare and deliver financial reports and summaries to management, highlighting key insights and performance metrics.</p><p>• Handle payroll processing and employee expense reimbursements in an accurate and timely manner.</p><p>• Manage relationships with subcontractors and vendors, ensuring timely payments and compliance with agreements.</p><p>• Assist in the preparation of financial statements and coordinate with external auditors during audits.</p><p>• Support continuous improvement initiatives for financial processes and contribute to team collaboration.</p><p>• Uphold a positive and proactive attitude while working independently or as part of the team.</p><p><br></p><p>The salary range for this position is $70,000 to $85,000.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>Life insurance</p><p>401k with match</p><p>2 weeks PTO</p><p>6 paid holidays</p>
<p>Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Tacoma, WA, is searching for a dedicated <strong>Bookkeeper</strong> to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures.</p><p><br></p><p><strong>Job Description</strong>: As a <strong>Bookkeeper</strong>, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:</p><ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>
<p>Are you a detail-oriented professional with a knack for numbers? Robert Half is partnering with a client in Everett, WA, to find a <strong>Bookkeeper</strong> who thrives in a fast-paced environment. In this role, you'll be responsible for managing financial transactions, reconciling accounts, processing payroll, and preparing reports. The ideal candidate has experience with accounting software, exceptional attention to detail, and strong communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate general ledger and financial records</li><li>Reconcile accounts and prepare monthly financial reports</li><li>Process accounts payable, accounts receivable, and payroll efficiently</li><li>Ensure compliance with company policies and financial regulations</li></ul>
<p>Our client is seeking a meticulous and experienced Part-Time Bookkeeper to support their accounting operations for up to 25 hours per week. This role is best suited for someone who thrives in a paper-heavy environment, is exceptionally detail-oriented and is comfortable handling both digital and physical documentation. The role is primarily remote with the expectation of being onsite in Downtown Seattle once per week. This is a fantastic opportunity for a bookkeeper looking for flexible hours with a highly organized, process-driven team.</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain and manage extensive paper-based filing systems, ensuring compliance with union documentation requirements</li><li>Process daily cash receipts and maintain accurate logs</li><li>Reconcile and track credit card receipts (approx. 50 cards); extract data from statements and input into Excel</li><li>Handle expense reimbursements and organize supporting documentation</li><li>Support accounts payable processes and ensure timely and accurate data entry</li><li>Work in a cash-basis accounting environment (no accruals involved)</li><li>Collaborate with HR/payroll teams (Note: Payroll processing is managed entirely by HR)</li></ul><p>Additional Details:</p><ul><li>Schedule: Flexible part-time hours (up to 25/week)</li><li>Location: 1 day onsite required (Downtown Seattle); other days can be remote</li><li>Work Environment: Highly structured, paper-based and documentation-heavy</li></ul>
<p>We are looking for an experienced Controller to remotely join our team in Seattle, Washington. This is a long-term contract position requiring strong leadership and expertise in accounting processes, financial reporting, and systems implementation. The ideal candidate will play a pivotal role in optimizing operations, ensuring compliance, and driving automation initiatives within a dynamic construction industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Lead and oversee month-end close processes, ensuring accuracy and timeliness in financial reporting.</p><p>• Design and implement automation solutions for general ledger processes, intercompany consolidations, and chart of accounts.</p><p>• Validate and analyze financial data to ensure consistency and compliance with audit requirements.</p><p>• Manage and optimize workflows related to financial reporting and intercompany transactions.</p><p>• Collaborate on the implementation and optimization of Dynamics 365 Finance & Operations systems.</p><p>• Provide leadership across teams, fostering effective communication and driving productivity.</p><p>• Develop and execute strategies for tax automation, enhancing efficiency where applicable.</p><p>• Ensure adherence to regulatory requirements and industry standards in all accounting practices.</p><p>• Monitor competing priorities and maintain progress on multiple projects simultaneously.</p><p>• Support organizational goals by identifying areas for improvement and proactively addressing challenges.</p>
<p>We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>
<p>We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>
<p>We are looking for a detail-oriented Data Entry clerk to join our team on a contract basis in Langley, Washington. In this role, you will support our accounting and engineering departments with data entry, analysis, and cleanup tasks. This is an excellent opportunity for individuals who thrive in a collaborative team environment and enjoy solving complex problems.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry and cleanup tasks to ensure accurate and organized records.</p><p>• Assist in reviewing and organizing accounting data related to system transitions.</p><p>• Collaborate with the engineering team to gather and consolidate necessary information.</p><p>• Analyze and interpret data to identify inconsistencies or areas for improvement.</p><p>• Utilize software tools, including AutoCAD, to manage and process relevant information.</p><p>• Conduct research to verify and update information as needed.</p><p>• Maintain a high level of accuracy and attention to detail in all tasks.</p><p>• Work effectively in a team environment, contributing to the successful completion of group projects.</p><p>• Identify and resolve discrepancies in data through critical thinking and problem-solving.</p><p>• Follow established protocols to ensure compliance with company and industry standards.</p>
<p>We are looking for a driven and detail-oriented Billing Clerk to join our client’s team on a contract basis in Seattle, Washington. This is an exciting opportunity to work with a tech-forward startup known for its innovative culture and vibrant office environment. In this role, you will play a key part in managing billing processes, generating reports, and maintaining financial organization. This position is ideal for someone eager to grow their career in financial operations and who thrives in a fast-paced, dynamic setting. There is strong potential for this role to transition into a permanent position for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Generate and organize case receipts using automated systems like Stripe and maintain accurate records in SharePoint.</p><p>• Prepare and distribute billing statements and reports to ensure timely and efficient processing.</p><p>• Collaborate with customers to address light collections inquiries and resolve payment-related issues.</p><p>• Maintain a high level of accuracy in billing functions and ensure compliance with company policies.</p><p>• Organize and prioritize incoming billing volume to keep operations running smoothly.</p><p>• Utilize tools such as QuickBooks and Stripe to manage computerized billing systems effectively.</p><p>• Communicate clearly and professionally with clients and team members to support financial operations.</p><p>• Identify opportunities for process improvements and contribute to enhancing billing workflows.</p>
<p><strong>Summary</strong>: We are seeking a highly organized and detail-oriented Accounts Payable Specialist to perform all accounts payable functions within the company. This role is essential for ensuring the accurate and timely processing of invoices, reconciliation of statements, vendor file maintenance, and overall support to our financial operations and office management needs.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong>:</p><ul><li><strong>Invoice Processing</strong>: Enter payables into the Macola system accurately and efficiently.</li><li><strong>Documentation Review</strong>: Oversee purchase order backup for each payable, ensuring proper documentation and approval processes are followed.</li><li><strong>Payables Management</strong>: Review and monitor payables and check requests to ensure correct coding and compliance.</li><li><strong>Payment Coordination</strong>: Set invoices up for payment and ensure timely execution of scheduled payments.</li><li><strong>Report Monitoring</strong>: Track and review accounts payable reports regularly, identifying and addressing any discrepancies.</li><li><strong>Resolution Management</strong>: Investigate and resolve invoice discrepancies with vendors or internal stakeholders.</li><li><strong>Vendor File Maintenance</strong>: Maintain and update vendor files to ensure accurate records.</li><li><strong>Vendor Communication</strong>: Correspond with vendors and promptly respond to inquiries or issues.</li><li><strong>Statement Reconciliation</strong>: Reconcile statements from key accounts, including John Deere and other vendor accounts.</li><li><strong>Supply Management</strong>: Order office and janitorial supplies as needed to support business operations.</li><li><strong>General Office Support</strong>: Answer phone calls and provide assistance to internal and external parties.</li><li>Perform other duties as assigned to enhance department operations.</li></ul><p><br></p><p><br></p>
<p><strong>Overview:</strong></p><p>This position involves maintaining accurate financial records and ensuring effective and efficient payment processes. The individual will handle detailed ledger maintenance, invoice processing, vendor reconciliation, and 1099 reporting, among other financial responsibilities. A high degree of confidentiality, accuracy, and attention to detail is required.</p><p><br></p><p><strong>Essential Duties and Responsibilities:</strong></p><ul><li><strong>Financial Records Maintenance:</strong></li><li>Maintain and update a variety of financial ledgers, journals, and records (Source: SG25-TREND 6).</li><li>Review, verify, correct, balance, and summarize data across multiple financial records.</li><li><strong>Accounts Payable Processes:</strong></li><li>Process invoices and vouchers for weekly payments.</li><li>Complete data entries and submit unposted reports to the Accounts Payable Manager for approval.</li><li>Post weekly batches, print check registers, and generate unposted general ledger reports.</li><li>Print, distribute, and file vendor checks on a weekly basis.</li><li><strong>Vendor Reconciliation and Management:</strong></li><li>Reconcile vendor statements and maintain accurate vendor files.</li><li>Verify vendor information, including current and remittance addresses.</li><li><strong>Document Verification:</strong></li><li>Check supporting documents, prices, and extensions for accuracy.</li><li>Ensure proper account codes, authorized signatures, and descriptions of goods/services are recorded.</li><li><strong>Encumbrance Recording:</strong></li><li>Record encumbrances and manage liquidations to ensure proper balance tracking.</li><li><strong>IRS 1099 Reporting:</strong></li><li>Manage calendar year reporting for IRS 1099 forms and ensure compliance with regulatory requirements.</li><li><strong>Data Analysis and Trend Review:</strong></li><li>Analyze financial data for trends, discrepancies, or anomalies to maintain accurate records.</li><li><strong>Administrative Support:</strong></li><li>Establish and maintain detailed files and records to meet specific business needs.</li><li>Search, classify, and reconcile data as required.</li><li><strong>Operational Support:</strong></li><li>Utilize office equipment, including copiers, printers, typewriters, calculators, and fax machines, for daily functions.</li><li>Assist in maintaining organized and efficient workflows.</li><li><strong>Other Duties:</strong></li><li>Perform additional tasks as assigned by the A/P Manager to support team objectives.</li></ul>
<p>We are seeking a detail-oriented and organized Payroll Assistant to join our team in the construction industry. This position is ideal for recent graduates with a degree in finance, accounting, business, or a related field who are looking to develop their career in payroll and compliance. The successful candidate will assist with payroll processing, prevailing wage compliance, and other administrative tasks to ensure accuracy and adherence to industry standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support payroll processing for hourly and salaried employees, ensuring accuracy and timeliness</li><li>Assist with prevailing wage tracking and reporting, ensuring compliance with applicable regulations</li><li>Maintain and update payroll records, databases, and documentation</li><li>Verify timesheets and reconcile payroll variances</li><li>Provide administrative support related to payroll audits and compliance checks</li><li>Address employee payroll inquiries in a professional and timely manner</li><li>Collaborate with team members to streamline payroll processes and enhance efficiency</li></ul><p><br></p>
<p>Are you ready to dive into a dynamic role where every day brings new challenges and opportunities? Do you thrive in a fast-paced environment where your organizational skills shine and your contributions make an immediate impact? If so, we’ve got the perfect opportunity for you! We’re seeking an <strong>Accounts Payable Specialist (Contract Role)</strong> in <strong>Kent, WA</strong> to help an innovative and thriving company manage its financial operations with precision and positivity. This is not just your average contract accounting gig—this is your chance to grow your skills, collaborate with a dynamic team, and play a pivotal role in the company’s financial success.</p><p><strong>What You’ll Do:</strong></p><ul><li><strong>Be the Master of Payments</strong>: Process high-volume invoices with meticulous attention to detail, ensuring accuracy and timeliness from start to finish.</li><li><strong>Collaborate and Communicate</strong>: Work with internal departments and vendors to resolve discrepancies and answer questions, building strong professional relationships along the way.</li><li><strong>Organize Like a Pro</strong>: Keep financial records organized, accurate, and easily accessible, supporting audits, reconciliations, and month-end processes.</li><li><strong>Innovate</strong>: Identify opportunities to streamline processes and improve workflow efficiencies—your fresh ideas will be valued!</li><li><strong>Support the Team</strong>: Partner with the accounting team on special projects and provide backup as needed.</li></ul><p><strong>What Makes This Role Exciting:</strong></p><ul><li><strong>Flexibility to Shine:</strong> This is a contract role tailored for the detail-oriented professional who wants to gain valuable experience and enhance their resume in a supportive environment.</li><li><strong>Work-Life Balance:</strong> Located in Kent, WA, the position offers a manageable commute and the opportunity to maintain equilibrium between work and personal life.</li><li><strong>Skill-Building:</strong> You’ll have the chance to build on your accounts payable expertise, learning from seasoned professionals in a company that invests in people.</li><li><strong>Collaborative Culture:</strong> Join a team that celebrates diversity, embraces new ideas, and works together to accomplish shared goals. People love working here, and it shows!</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Kirkland, Washington. In this role, you will play a key part in managing financial transactions, ensuring accuracy in processing invoices, and maintaining vendor relationships. This position offers an excellent opportunity to contribute to the efficiency and success of our accounts payable operations.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper account coding and timely payment.<br>• Manage accounts payable functions, including check runs and Automated Clearing House (ACH) transactions.<br>• Reconcile vendor statements and address discrepancies in a timely manner.<br>• Collaborate with internal teams to ensure compliance with company policies and procedures.<br>• Maintain accurate records of financial transactions and support month-end closing activities.<br>• Assist in resolving payment-related inquiries from vendors and internal stakeholders.<br>• Monitor and improve efficiencies in the accounts payable process.<br>• Ensure compliance with relevant regulations and organizational standards.
