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13 results for Accounting Assistant in Belleair, FL

Administrative Assistant

Tampa, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support leadership initiatives and keep key activities organized and on track in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who excels at coordinating schedules, facilitating communication, and managing details across multiple priorities. The person in this role will help connect executives, internal teams, and external partners while maintaining documentation, monitoring action items, and promoting consistent progress on strategic work. Responsibilities: • Coordinate executive calendars, arrange meetings, and confirm logistics to ensure leadership priorities are managed efficiently. • Serve as a central point of contact between leadership, internal departments, and external partners to support timely communication and alignment. • Prepare meeting materials, capture key discussion points, and track follow-up actions to help maintain momentum on important initiatives. • Organize and maintain project records, correspondence, and supporting documentation with accuracy and confidentiality. • Monitor timelines, milestones, and outstanding tasks, providing reminders and status updates to keep projects moving forward. • Answer inbound calls, greet visitors when needed, and provide attentive front-office support in a fast-paced environment. • Perform data entry and general administrative office duties to support daily operations and reporting needs. • Assist with special projects and executive-level engagement efforts while reinforcing a collaborative and service-focused work environment.
2026-09-03T00:00:00Z

Accountant

Tampa, FL
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for an Accountant to support day-to-day accounting operations and help maintain accurate financial records for the organization in Tampa, Florida. This role will contribute to month-end activities, reconciliations, reporting support, and issue resolution across customer and vendor accounts. The ideal candidate brings a strong understanding of general ledger accounting, attention to detail, and the ability to work effectively with both internal teams and external partners. Responsibilities:• Record accounting activity by creating and posting journal entries with accuracy and timeliness.• Perform detailed reconciliations for general ledger accounts and dealer-related balances to ensure financial data is complete and correct.• Manage accounts receivable tasks, including monitoring outstanding balances and supporting collection-related follow-up when needed.• Investigate and resolve billing, payment, customer, and vendor discrepancies by coordinating with the appropriate stakeholders.• Support the preparation of recurring and ad hoc financial reports by gathering data and verifying account activity.• Review accounts payable transactions as needed to help confirm proper coding, documentation, and processing.• Assist with internal and external audit requests by organizing records and supplying required financial documentation.• Provide additional accounting support on special assignments and evolving departmental priorities as needed. This is a permanent position. If you are interested, please reach out to Zoe Slater.
2026-08-06T00:00:00Z

Accounts Payable Clerk

Tampa, FL
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an organized Accounts Payable Clerk to support day-to-day invoice and payment activity for a company in St. Petersburg, Florida. This position is well suited to someone early in their accounting career who is comfortable working with data, enjoys accuracy-focused tasks, and wants to build stronger accounts payable experience in a stable real estate environment. You will work closely with the AP/AR Manager and internal stakeholders to help keep vendor payments current, records accurate, and documentation properly maintained. Responsibilities:• Process incoming invoices for multiple locations, ensuring supporting documentation is complete and records are properly organized.• Assign the correct expense coding to invoices before entering them into the accounting system.• Review account activity and outstanding balances to help identify discrepancies and avoid duplicate payments.• Assist with payment processing by preparing check runs, generating payment records, and distributing checks after approval.• Audit accounts payable reports and transaction batches to confirm details are accurate before final posting.• Create and maintain vendor profiles, keeping onboarding information and payment details up to date.• Communicate with vendors and internal contacts to resolve billing questions, payment issues, and account variances in a timely manner.• Provide general administrative and accounting support as needed across accounts payable operations. This is a permanent opportunity that will [ay up to $50,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-08-28T00:00:00Z

Executive Assistant

Riverview, FL
onsite
Temporary to Hire
32.3 - 37.4 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Florida. This contract opportunity is ideal for someone who brings sound judgment, strong organization, and a refined approach to executive support. The person in this role will help keep daily operations on track by coordinating schedules, managing communications, and ensuring important administrative details are handled accurately and efficiently. Responsibilities: • Oversee complex executive calendars, schedule internal and external meetings, and resolve conflicts to keep priorities aligned. • Coordinate business travel plans, including itineraries, transportation, and lodging, while ensuring arrangements support changing executive needs. • Draft, format, and distribute business materials such as reports, memos, letters, and other business documents. • Record key discussion points during meetings, organize notes, and maintain accurate documentation for follow-up and reference. • Review incoming calls, emails, and correspondence, determine urgency, and route information to the appropriate executive or stakeholder. • Provide day-to-day administrative support by organizing office activities, managing routine tasks, and helping maintain an efficient work environment. • Assist with basic bookkeeping duties, including tracking administrative expenses and maintaining organized financial records when needed.
2026-09-03T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary to Hire
40 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide strategic support to a senior executive in Tampa, Florida. This contract-to-permanent position is ideal for someone who can manage competing priorities, anticipate needs before they arise, and help create structure around a fast-moving leadership agenda. The successful candidate will bring a strong executive presence, sound business judgment, and the ability to handle executive operations with a high level of discretion and precision. Responsibilities: • Manage the executive’s schedule with a long-range approach, ensuring meetings, priorities, and commitments are aligned with broader business goals. • Act as a dependable partner to senior leadership by anticipating upcoming needs, identifying potential conflicts, and helping the executive stay focused on critical initiatives. • Organize board and leadership meeting logistics, including preparation of agendas, materials, and follow-up items to keep deliverables on track. • Participate in board meetings when needed to support coordination, capture action items, and help maintain momentum on next steps. • Oversee travel planning from start to finish, arranging detailed itineraries that support efficient and productive business travel. • Prepare, review, and submit expense reports accurately and on time while maintaining organized supporting documentation. • Provide high-touch administrative support across daily executive operations, handling sensitive matters with confidentiality and sound judgment. • Offer flexible support outside standard business hours when priorities require additional responsiveness, especially during periods of rapid change or ramp-up.
2026-09-04T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. • Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects. • Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions. • Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks. • Process and reconcile expense reports through Concur while maintaining complete and accurate documentation. • Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace. • Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members. • Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.
2026-08-26T00:00:00Z

Accounts Receivable Clerk

Sarasota, FL
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Accounts Receivable Clerk to join a collaborative team in Sarasota, Florida, supporting the financial operations of a company. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively with business customers, and takes pride in maintaining accurate account activity. You will play an important part in managing incoming payments, following up on outstanding balances, and assisting with close and audit-related tasks. Responsibilities:• Record and reconcile incoming customer payments with accuracy and timeliness.• Manage business-to-business collection efforts by contacting dealer accounts and following up on past-due balances with strong attention to detail.• Review account activity and apply credits correctly to maintain accurate customer records.• Support monthly and annual closing processes by preparing receivable-related documentation and resolving discrepancies.• Assist with audit requests by gathering account details and providing organized financial support materials.• Monitor a high volume of transactions and account updates while maintaining attention to detail.• Work closely with the AR manager and accounting team to address payment issues and improve account resolution.• Use Excel and accounting software to track receivables, research account questions, and maintain reporting accuracy. This is a permanent opportunity that will pay up to $50,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-08-27T00:00:00Z

Staff Accountant

Tampa, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are seeking a Staff Accountant to join a growing organization in Tampa, Florida. This position will play an important role in supporting day-to-day accounting operations, financial reporting, reconciliations, and administrative accounting functions. The ideal candidate will have a strong foundation in accounting, excellent attention to detail, and the ability to identify and resolve discrepancies while working closely with operational and financial leadership. Responsibilities:<ul><li>Support local leadership with day-to-day accounting activities and financial coordination.</li><li>Perform cash and account reconciliations, investigate discrepancies, and ensure transactions are accurately recorded.</li><li>Prepare deposits and assist with maintaining accurate records related to daily financial activity.</li><li>Research and resolve outstanding or aged items and assist with maintaining clean and accurate accounts.</li><li>Support vendor setup, invoice processing, and payment-related activities.</li><li>Generate and analyze operational and financial reports to identify trends, variances, and items requiring further investigation.</li><li>Assist with new customer account setup, documentation, credit-related activities, and billing inquiries.</li><li>Record financial transactions and prepare journal entries accurately and timely.</li><li>Complete balance sheet reconciliations and assist with inventory and general ledger analysis.</li><li>Review financial activity for unusual or inconsistent results and work with appropriate teams to resolve issues.</li><li>Prepare recurring financial and management reports, including support for year-end reporting requirements.</li><li>Participate in process improvement initiatives and cross-functional projects as needed.</li></ul>This is a permanent position. If you are interested, please reach out to Zoe Slater.
2026-08-27T00:00:00Z

Construction Administrative Assistant

Saint Petersburg, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Construction Administrative Assistant to support a fast-paced construction services team in St Petersburg, Florida. This Long-term Contract opportunity is well suited for someone who enjoys keeping project records accurate, coordinating documentation, and providing dependable office support in an on-site setting. The role offers a flexible part-time schedule of approximately 20+ hours per week across 3–4 days, with the possibility of expanded hours over time. Responsibilities: • Support daily administrative activities tied to active construction projects and office operations. • Maintain accurate records for projects, clients, contractors, and vendors by updating databases and tracking information consistently. • Enter, organize, and review data from spreadsheets, reports, and project files to help ensure completeness and accuracy. • Prepare and manage project documentation, including contract-related forms, proposals, submittals, warranties, change records, bid materials, and closeout paperwork. • Create and update tasks and project details within project tracking or management systems. • Generate reports and distribute organized files through shared digital platforms such as SharePoint, OneDrive, or similar tools. • Monitor outstanding items and follow up on pending documents, approvals, warranties, and other open requests. • Keep electronic filing systems orderly by applying established naming conventions, version control practices, and internal procedures. • Review documents for missing, duplicate, or inconsistent information and escalate discrepancies to the appropriate team members. • Provide additional clerical and administrative support, including general office assistance and front-desk related tasks as needed.
2026-08-28T00:00:00Z

Sr. Accountant

Tampa, FL
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are offering an exciting opportunity with a rapidly growing client industry in Tampa, Florida. The role is a Sr. Accountant, where you will be working closely with the Assistant Controller by performing account reconciliations, preparing month-end journal entries, managing financial reporting activities, and supporting daily accounting operations. Key Responsibilities<ul><li>Prepare monthly and annual account reconciliations, including bank reconciliations, prepaids, and fixed assets</li><li>Own full-cycle accounts payable: invoice intake, coding, approval routing, 2- and 3-way match against purchase orders and receiving documentation, and payment execution.</li><li>Prepare and post month-end journal entries.</li><li>Assist with month-end and year-end financial reporting.</li><li>Prepare ACH and wire transfers through the banking platform.</li><li>Prepare and file sales tax returns and assist with other regulatory compliance requirements.</li><li>Perform additional accounting and administrative duties as assigned.</li></ul>
2026-08-07T00:00:00Z

Accounts Receivable Specialist

Tampa, FL
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a motor freight forwarding organization in Tampa, Florida in a contract capacity with the potential for a permanent role. This role supports accurate invoicing, timely payment application, and account follow-up while helping maintain the integrity of customer records and revenue reporting. The ideal candidate brings strong accounts receivable experience, works well in a fast-moving office environment, and communicates effectively with both customers and internal teams. Responsibilities: • Process incoming payments, apply them to customer accounts, and ensure transaction records are accurate and complete. • Maintain customer account details by updating billing information, contact changes, and other account-related records. • Prepare account status updates and aging information to support internal reporting needs and collection efforts. • Investigate payment issues, short pays, and overdue balances in partnership with accounting leadership and operational teams. • Work with managers across departments to review and reconcile receivable balances on a recurring basis. • Support the preparation of customer invoices and monthly billing activity using general ledger information. • Assist with month-end revenue reconciliations and help verify the accuracy of financial records. • Organize and retrieve accounts receivable documentation, including payment support and customer files, as needed. • Communicate account updates or changes to the appropriate internal stakeholders and provide general administrative support for receivables activities.
2026-08-21T00:00:00Z

Supply Chain Operations Assistant

Clearwater, FL
remote
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a dependable Supply Chain Operations Assistant to provide part-time support for a fast-paced consumer products team in Clearwater, Florida. This Long-term Contract position is well suited for someone who enjoys structured operational work, manages data with care, and can keep reporting and order activity organized. The role will contribute to daily supply chain coordination by maintaining accurate records, reviewing order flow, and supporting communication across internal partners and external logistics contacts. Candidates who are comfortable with Excel, business systems, and detail-driven processes will be positioned for success. Responsibilities: • Maintain operational records related to orders, inventory, and supply chain activity to support accurate day-to-day execution. • Enter, update, and retrieve information in NetSuite and related business systems while ensuring data accuracy and completeness. • Review purchase orders and customer order progress across the fulfillment process, flagging delays, discrepancies, or other issues for follow-up. • Prepare and share recurring reports in Excel and internal platforms to provide visibility into operational performance. • Partner with internal departments and third-party logistics providers to help keep order processing and inventory coordination on track. • Monitor inventory and order details closely and make timely system updates to reflect current status. • Communicate fulfillment updates, order changes, and relevant operational information to team members as needed. • Provide support for Amazon and other e-commerce order activity when additional assistance is required. • Deliver general administrative and data-focused support for ongoing supply chain operations and reporting needs.
2026-09-03T00:00:00Z

Project Assistant

Tampa, FL
onsite
Temporary / Contract
28 - 32 USD / Hourly
Tampa, FL Seeking a detail-oriented Project Assistant to support governance meetings, documentation, policy administration, and action-item tracking within a large corporate environment. This is a longer term 2 year contract. Responsibilities:<ul><li>Coordinate governance meetings and stakeholder communications</li><li>Prepare agendas, meeting materials, and presentations</li><li>Capture meeting minutes and track action items</li><li>Maintain governance records, policies, and documentation repositories</li><li>Support reporting, audits, and process improvement initiatives</li><li>Manage documentation within SharePoint and related systems</li></ul>
2026-08-31T00:00:00Z