16 results for Legal Administrative Assistant in Bayport Mn

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Legal Assistant, Tax, Trusts & Estates Are you a proactive and detail-oriented professional with a passion for supporting legal teams? We are seeking a skilled Legal Administrative Assistant to provide top-notch administrative support to attorneys and serve as a vital liaison to clients. This is an excellent opportunity to join a dynamic legal environment where your organizational and multitasking abilities will directly contribute to the success of the team.Key Responsibilities:<ul><li>Legal Administrative Support: Serve as a vital point of contact, ensuring seamless communication between attorneys and clients while addressing administrative needs.</li><li>Client/Matter Management: Initiate client/matter openings, perform conflicts checks, and coordinate the preparation of engagement letters.</li><li>Calendar & Deadline Management: Proactively monitor attorney calendars to anticipate and coordinate upcoming deadlines, implementing follow-up procedures to ensure timeliness.</li><li>Document Handling: Create, edit, revise, redline, and proofread legal documents with precision.</li><li>Time Entry Management: Accurately enter attorneys’ billable time, ensuring compliance with firm policies, proofread for accuracy, and apply the appropriate task codes.</li><li>Docket Coordination: Assist in reviewing the daily docket and work collaboratively with attorneys and paralegals to manage critical deadlines.</li><li>Billing Process Support: Oversee monthly proforma distribution, review and edit proformas, and handle client billing with related correspondence.</li><li>File Management: Maintain client files in both electronic and hard copy formats while ensuring prompt organization within document management systems.</li><li>Mail & Communication Tasks: Process and route incoming and outgoing mail, including electronic communications, packages, and shipments.</li><li>Expense & Vendor Management: Process reimbursement requests, check requests, and vendor invoices efficiently and accurately.</li><li>Meeting & Travel Coordination: Schedule attorney meetings, secure conference rooms, and manage travel logistics, including flights, hotels, and rental cars.</li><li>CLE Record Management: Track and maintain attorney Continuing Legal Education (CLE) records, including seminar registrations and reporting.</li><li>Administrative Task Delegation: Delegate administrative assignments to Department Administrative Assistants as needed.</li><li>Client Service: Deliver a high level of professionalism and customer service to both internal teams and external clients.</li><li>Other Duties: Perform additional responsibilities as requested to support the team and the broader organizational goals.</li></ul>

Legal Assistant Supervisor Are you a proactive leader with a passion for fostering collaboration and ensuring team success? We're seeking a Legal Administrative Assistant Manager to join a dynamic team. In this role, you will oversee and support our Legal Administrative Assistants (LAAs), receptionists, and team leads, driving operational excellence, team growth, and employee satisfaction. This position plays a critical role in ensuring our legal support teams align with business priorities and client needs.Key Responsibilities<ul><li>Supervise and support Legal Administrative Assistant (LAA) staff, receptionists, and team leads to promote efficiency, teamwork, and clear communication.</li><li>Act as a liaison between the LAA team, timekeepers, and other stakeholders to ensure effective workflow management and issue resolution.</li><li>Partner with HR to address employee relations matters promptly and thoughtfully, fostering a respectful and inclusive workplace.</li><li>Manage the annual performance evaluation process for LAAs, receptionists, and team leads while supporting their professional development through training and feedback.</li><li>Oversee recruitment activities, collaborate with HR to identify top talent, and facilitate seamless onboarding/offboarding processes.</li><li>Promote team engagement by leading regular check-ins, providing guidance, and facilitating communication to address challenges and celebrate successes.</li><li>Lead administrative support functions, ensuring alignment between departments and the broader firm objectives.</li></ul>

Litigation Legal Assistant Robert Half's Legal Practice is partnering with a well-respected large Law Firm in search of an experienced Litigation Legal Assistant to join the team in Downtown Minneapolis, Minnesota. This role involves providing litigation legal assistant support to attorneys and other legal professionals on complex and high-stakes Litigation matters. The position includes a hybrid work schedule with three days in the office per week and two remote days, facilitating collaboration with key stakeholders. The firm/company offers comprehensive benefits including affordable health/dental insurance, PTO, 401k with match, profit sharing, and life and disability insurance. Responsibilities:• Manage and coordinate deposition and trial logistics.• Draft and send client and potential client correspondence.• Assist with timekeeping and reconcile expenses and invoices.• E-file and serve in state, federal, and appellate courts.• Perform file openings and conflict checks.• Prepare legal documents, exhibits, and case-related materials.• Manage physical and electronic case files.• Coordinate travel logistics and itineraries.• Register and log attorney admissions, licenses, and registrations.• Track and file Continuing Legal Education credits.• Organize meeting and event logistics.• Assist with business development and social media efforts.• Provide back-up support to other legal assistants.• Perform day-to-day administrative functions such as scheduling meetings, distributing/send mail, screening and placing phone calls.• Draft fee agreements and docket court dates and case deadlines.• Use Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, CompuLaw, Billing Functions, Calendar Management, Claim Administration, Client Relations, Communication tools effectively and efficiently.

Administrative Assistant We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant located in Edina, Minnesota. This role will primarily involve administrative tasks in a business casual environment. Responsibilities: • Ensure efficient and accurate processing of client invoices• Handle the sorting and distribution of mail• Take charge of mailing out invoices to clients• Assist in the quarterly invoice runs, which involve large volumes of invoices• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks• Provide customer service through inbound and outbound calls• Manage data entry tasks and email correspondence• Schedule appointments as and when required.

Executive Assistant Robert Half is seeking a skilled Executive Assistant to support our client's CEO in Minneapolis, MN. This position provides proactive, high-level support by managing the CEO’s schedule, facilitating communication, organizing workflows, and handling strategic projects. Additionally, the role supports the Legal and Human Resources departments with administrative tasks. The ideal candidate will demonstrate exceptional organizational, analytical, and interpersonal skills, maintain strict confidentiality, and exhibit adaptability and initiative. Responsibilities:<ul><li>Serve as point of contact for the CEO, coordinating communications with both internal and external stakeholders.</li><li>Manage and organize the CEO's calendar, including scheduling of meetings and preparation of necessary materials.</li><li>Handle and process sensitive information with utmost professionalism.</li><li>Assist in the creation of documents, reports, and presentations, and manage strategic projects when required.</li><li>Provide administrative support to the Legal Department, including the preparation of documents, regulatory filings, and the maintenance of corporate records.</li><li>Oversee DocuSign processes and assist in compliance communications and insurance renewals.</li><li>Support HR functions, which include processing of payroll, benefits renewals, and performance evaluations.</li><li>Maintain key dates, assist with database management, and provide general administrative support.</li><li>Coordinate travel arrangements and event planning.</li><li>Prepare meeting materials and create presentations using Microsoft Office Suites.</li><li>Use tools like DocuSign and Microsoft Excel for various administrative tasks.</li></ul>

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant Our client is seeking an experienced Executive Assistant for a long-term contract opportunity located in the South West Metro area. To be successful in this Executive Assistant position, you will be proficient with tasks such as creating reports, calendar management, taking meeting minutes, and preparing presentation materials. We are seeking applicants with 3-5+ years of previous Executive Assistant experience within a corporate company environment. Job Responsibilities:<ul><li>Answer phones and route calls to the correct internal department and take messages as needed</li><li>Gather materials for meetings and assist with preparing presentations utilizing Word and PowerPoint</li><li>Create and run reports utilizing Excel</li><li>Take meeting minutes</li><li>Coordinate travel arrangements</li><li>Schedule meetings and manage multiple calendars</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>

Office Assistant We are seeking a proactive and detail-oriented part-time Office Operations Coordinator to serve as the first point of contact for calls, inquiries, and in-office logistics. This role will also involve providing essential support to the Operations Department by ensuring efficient office supply management, administrative task execution, and smooth operational functionality. The ideal candidate will be a highly organized professional with strong communication and multitasking skills. Key Responsibilities:Front Desk and Communication Support:<ul><li>Act as the primary point of contact for incoming communications.</li><li>Handle approximately 10-15 calls per day, primarily related to inquiries or requests, and direct callers to the appropriate contacts.</li><li>Intercept and document incoming packages and mail.</li><li>Greet and assist the occasional in-person visitor, including volunteers.</li></ul>Office and Supply Management:<ul><li>Maintain sufficient stock of kitchen and office supplies by monitoring inventory levels and placing timely orders.</li><li>Ensure the postage machine remains fully funded for day-to-day mailing operations.</li><li>Oversee the functionality of the office copier and ensure it is fully stocked with paper and operational.</li></ul>Finance and Administrative Support:<ul><li>Collect and combine approved accounts payable (AP) check requests for submission to the national office every Thursday.</li><li>Process twice-weekly deposits — open mail, prepare and scan checks for upload to the bank, and organize required documentation.</li><li>Assist in preparing copies and documentation for data entry into Salesforce.</li></ul>

Administrative Assistant Robert Half is seeking a talented Administrative Assistant to join a growing organization located in the South West Metro area! This Administrative Assistant position is open due to growth and would be supporting multiple departments. Ideally this person would have 2+ years of experience in an administrative support role. Job responsibilities will include:<ul><li>Running daily reports using Excel, data entry tasks, etc. </li><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts</li><li>Screening phone calls and routing callers to the appropriate party</li><li>Greet and assist visitors</li><li>Maintain polite and professional communication via phone, e-mail, and mail</li></ul>

Administrative Assistant Robert Half is seeking a resourceful and self-motivated Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position will play a key role in managing complex calendars, scheduling meetings across multiple locations, and providing general administrative support while fostering clear communication across teams and leadership. If you have a proactive mindset, excel at prioritizing tasks, and enjoy supporting high-level executives, we encourage you to apply! Key Responsibilities:<ul><li>Oversee complex calendars for multiple executives, prioritize tasks, resolve scheduling conflicts, and ensure seamless coordination.</li><li>Plan and schedule meetings across multiple locations, ensuring optimal attendance and proactively adjusting for conflicts.</li><li>Prepare detailed agendas, track attendance, and record accurate, actionable meeting minutes.</li><li>Develop, edit, and format presentations, reports, and professional correspondence to support executive initiatives.</li><li>Plan and execute events, including resource coordination, AV management, communication distribution, and catering arrangements.</li><li>Assist with department projects, monitor progress, identify potential delays, and provide regular updates to ensure timely completion.</li><li>Create and maintain Excel spreadsheets, trackers, and reports, ensuring accuracy and timely distribution.</li><li>Maintain efficient filing systems (physical and digital) and manage clerical tasks such as photocopying, filing, and drafting documents.</li><li>Serve as a liaison between executives and internal/external stakeholders, fostering clear communication and strong relationships.</li></ul>

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the west metro, Minnesota area. As an Office Assistant, you will be assigned to an important project that involves scanning and filing various documents, ensuring the digitalization and organization of critical files. Responsibilities:<ul><li>Undertake clerical duties and ensure office tasks are run smoothly and efficiently.</li><li>Engage in the scanning of documents, converting physical files into electronic copies.</li><li>Utilize scanner equipment effectively to digitize documents for easy accessibility.</li><li>Maintain a systematic digital filing system for easy retrieval of documents.</li><li>Create digital files and keep them updated, ensuring all documents are properly scanned and filed.</li><li>Operate photocopying devices for duplicating documents when needed.</li><li>Ensure all tasks are completed within the given timeframe, while maintaining high quality of work.</li></ul>

Office Assistant We are offering a contract-to-hire employment opportunity for an Office Assistant at a university in Bloomington, Minnesota. The successful candidate will be tasked with a range of responsibilities including administrative duties and event coordination. Responsibilities:• Efficiently process applications from customers• Accurately maintain records related to customer credit • Take the necessary action in monitoring customer accounts• Resolve any inquiries from customers in a timely manner• Utilize Microsoft Word and Microsoft Excel for administrative tasks• Coordinate and manage marketing and educational events• Keep precise records of event attendance • Provide general administrative assistance as required• Apply previous administrative experience to ensure smooth operations.

Executive Assistant We are offering a contract for a permanent position as an Executive Assistant in the retail industry, based in Eden Prairie, Minnesota. The selected candidate will be tasked with providing extensive support to our President and Owner, requiring a high level of organization, attention to detail, and the ability to thrive while managing multiple tasks and deadlines in a fast-paced environment. Responsibilities: • Facilitate effective communication between the executive and other executives, managers, employees, as well as external parties such as customers, media, and the public • Manage the executive's schedules, appointments, and travel arrangements to optimize their time • Compile, verify, and analyze data for the executive's use in various documents including memos, letters, reports, speeches, presentations, and news releases • Serve as the first point of contact for high-level relationships between the CEO, other executives, and external contacts • Prepare and edit internal and external letters, faxes, memos, and mass emails • Monitor and track expense reports and purchase requisitions • Establish, update, and maintain necessary files, inventories, records, including confidential data • Draft, execute, and maintain critical corporate documents related to business operations • Handle access to the executive's email accounts to schedule their appointments and answer or redirect routine inquiries from internal or external sources.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.