49 results for Administrative Assistant in Baltimore, MD

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Herndon, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations. Responsibilities:• Providing administrative support to executives through effective calendar management and meeting scheduling.• Ensuring efficient day-to-day office operations and providing necessary support to the leadership team.• Coordinating travel arrangements for executives and team members as required.• Communicating with various internal and external stakeholders, acting as a liaison for the team.• Assisting a team of Executive Assistants, providing help and support as needed.• Utilizing Microsoft Excel to maintain and manage various data and records.• Scheduling appointments and managing executive calendars to optimize workflow.• Assisting in various administrative tasks as required to support the overall function of the office environment.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Manassas, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. Responsibilities:•Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status•Provide ad-hoc administrative assistance as required.•Take charge of filing duties to keep all documents properly managed.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. You will be working Monday to Friday onsite. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant (Sales) We are in search of an Administrative Assistant (Sales) to join our team based in Vienna, Virginia. The selected candidate will be primarily tasked with customer service-related duties in a sales setting. Responsibilities: • Provide exceptional customer service to our clients and stakeholders • Handle customer inquiries promptly and professionally • Keep track of customer accounts and perform necessary actions when required • Ensure customer credit applications are processed accurately and expediently • Uphold the accuracy of customer credit records at all times • Support the sales team with administrative tasks as needed.

Bilingual Administrative Assistant We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. This is an opportunity to join our client's dynamic team in the higher education industry. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ol><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ol>

Part-time Administrative Assistant Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Reston, Virginia. As a Part Time Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Manage front office reception and efficiently handle incoming telephone calls.• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. • Oversee the processing of incoming U.S. Mail and inter-office mail.• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Assist in the preparation and processing of purchase orders.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant within our team based in Fairfax, Virginia. Our industry requires a detail-oriented individual who can manage front office operations and support our sales and service personnel. This role involves substantial interaction with various stakeholders, hence necessitating a high degree of organization and communication skills. Responsibilities: • Answering incoming calls and responding to customer inquiries promptly • Facilitating trade show registrations and managing logistics • Overseeing general office management tasks to maintain an organized and efficient workplace • Tracking expense reports and conducting some purchasing duties • Utilizing Microsoft Office and other software to maintain accurate records and process customer applications • Providing support to field sales and service personnel • Ensuring clear and effective communication with a broad territory of clients and stakeholders • Utilizing internal databases and Quickbooks, with the openness to learn new software systems • Commuting to the workplace, located near GMU, using personal transportation.

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in WASHINGTON, District of Columbia. In this role, you will be providing administrative support to various teams within our organization, managing multiple calendars, and handling a variety of tasks related to office management. Responsibilities: • Efficiently manage and coordinate schedules for several teams, including handling schedule changes and conflicts • Accurately process speaker forms and assist with vendor inventory as part of project management duties • Develop and distribute slide decks and other content to support team communication • Answer inbound calls and handle queries as part of the general office support duties • Maintain a detail-oriented office environment by keeping common areas tidy and coordinating catering for meetings • Manage and maintain the CRM system to ensure accurate records • Use Concur for travel and expense management • Provide customer service by answering queries and managing customer relationships • Utilize excellent communication skills to liaise with members and their assistants • Maintain and manage calendars for four senior leaders, ensuring all appointments and meetings are scheduled and conflicts are resolved.

Part-time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Chantilly, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This is a contract position. Responsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in a confidential location. The role is within the industry and will involve various administrative and customer service tasks. Responsibilities: • Efficiently process customer credit applications. • Ensure the accuracy of customer credit records. • Handle inbound and outbound calls, providing excellent customer service. • Maintain logs and records, tracking all necessary information. • Compile and manage transactions, ensuring data integrity. • Manage email correspondence, ensuring timely and accurate responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for various tasks. • Schedule appointments and meetings as necessary. • Distribute badges to guests, ensuring security protocols are followed. • Perform various administrative duties as required.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the landscaping industry based in Owings Mills, Maryland. As an Administrative Assistant, your key responsibilities will be to manage client interactions, handle administrative tasks, and support the sales team. Responsibilities: • Attend to and follow-up on voicemails from clients. • Sort through incoming mail and distribute it accordingly. • Handle incoming and outgoing phone calls, ensuring they have experience in and directed. • Schedule meetings and follow-ups as per requirements. • Perform general administrative tasks to ensure smooth operations. • Maintain an organized filing system for easy accessibility of documents. • Provide support to the sales team as required. • Update payment details and keep track of financial transactions. • Use Microsoft Office tools (Word, Excel, PowerPoint and Outlook) for data entry and email correspondence. • Schedule appointments using Microsoft Outlook, ensuring efficient time management.

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This part time position hours are 8:30 am to 1:30 pm from Monday to Thursday and is an immediate start.Responsibilities: • Manage front office reception and efficiently handle incoming telephone calls. • Oversee the processing of incoming U.S. Mail and inter-office mail• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team situated in Reston Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position. You will be working Monday to Thursday from 8:30 am to 5 pm and off on Fridays. This is an immediate start.Responsibilities: • Handling communication through phone calls and scheduling appointment• Filing and organizing charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Implementing basic office skills to effectively perform daily tasks and duties.

Office Assistant We are offering a part-time permanent employment opportunity for a diligent Office Assistant in the industry located in Newark, Delaware, United States. As an Office Assistant, you will be tasked with handling clerical duties, managing customer-related inquiries, maintaining comprehensive customer records, and ensuring the smooth operation of our workplace. Responsibilities:• Efficiently manage customer inquiries and provide timely solutions• Accurately process customer credit applications as part of the role• Utilize CRM to maintain up-to-date and comprehensive customer records• Oversee customer accounts and carry out necessary actions• Execute clerical duties to support the smooth operation of the office• Manage accounting software systems and ensure they are up to date• Utilize ADP - Financial Services for financial-related tasks• Handle billing functions as part of the role• Respond to inbound calls in a detail oriented and timely manner• Create and manage banner ads as part of the role's responsibilities.

Administrative Assistant 3 We are offering a long-term contract employment opportunity for an Administrative Assistant 3 in Washington, District of Columbia. The role will primarily involve high-level administrative support, including the handling of information requests, conducting research, and performing clerical functions. Responsibilities: • Conduct research and handle various information requests. • Maintain and manage records systems. • Perform basic bookkeeping tasks and maintain financial statements. • Process, sort, and distribute incoming correspondence, including faxes and emails. • Prepare and manage corporate documents, records, and reports. • Draft and prepare invoices, reports, memos, and letters. • Respond to routine inquiries through prepared correspondence. • Order and manage office supplies. • Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks. • Uphold confidentiality and organized management of information. • Provide exceptional customer service and maintain effective communication.

Executive Assistant Executive Assistant ~Nonprofit Association Washington, D.C.$100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established nonprofit association located in Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office, including calendar management, travel arrangements, meeting prep, and board support. The Executive Assistant will join a very fast-paced and creative environment and must have experience managing complex logistics, acting as a liaison with the board of directors, assist with internal communications. The Executive Assistant must have prior experience supporting C-Suite leadership. The Executive Assistant will be responsible for the following duties: · Calendar management, scheduling, and all itinerary coordination in MS Outlook· Travel coordination and arrangements· Prioritizing and managing changing schedules efficiently· Assisting in special projects, including planning events and engagements· Editing and proofreading documents in MS Word All interested candidates in this Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.

Executive Assistant We are looking for an Executive Assistant who will provide a high-level of administrative support to top executives in an organization. This is contract position based in the Herndon, Virginia and you will work Monday to Friday. Key responsibilities may include: · Managing calendars, emails, and appointments· Preparing reports, presentations, and other business documents.· Planning meetings, events, or conferences, including logistics, catering, and material preparation.· Conducting research and preparing relevant materials for executive briefings.· Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant, located in Rockville, Maryland. The role is based in the industry and will involve providing high-level administrative support to teams and executives. Responsibilities: • Assisting with the coordination of travel arrangements, both detail oriented and personal. • Managing and maintaining various calendars using tools such as Google Calendar and Microsoft Outlook. • Setting up and cleaning up the conference room for meetings and visits. • Providing administrative support for special projects. • Scheduling meetings, ensuring there are no conflicts with other appointments. • Creating and managing spreadsheets for various administrative tasks. • Handling communications via different platforms such as Outlook, Google Suite, and Slack. • Assisting with vendor or visitor meetings, ensuring all necessary arrangements are in place. • Utilizing skills in Concur, Calendar Management, and Communication to effectively carry out duties. • Coordinating and booking travel arrangements as per the requirements.

Executive Assistant If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. Are you looking for a short-term contract position. This position is based in the Sterling, Virginia. What you get to do every single day - Instruct and direct other support staff and customer relations - Arrange travel and meeting arrangements - Setting up presentations - Put together reports and financial data - Screen calls- Managing calendars, emails, and appointments

Executive Assistant We are in search of an Executive Assistant within the Local Government sector located in Largo, Maryland. As an Executive Assistant, you will be expected to perform a variety of administrative tasks. You will be responsible for efficiently handling emails, processing conference requests, and managing timecards. The role also involves collecting, compiling, preparing, and processing data and documents. This employment opportunity is on a short term contract basis. Responsibilities: • Efficiently handle inbound and outbound calls, providing excellent customer service. • Manage email correspondence in a timely and detail-oriented manner. • Schedule appointments accurately and ensure all details are communicated effectively. • Process various data and documents, ensuring accuracy and reliability. • Report data or transactions as required. • Use Microsoft Excel, Outlook, PowerPoint, and Word for various administrative tasks. • Ensure procedural compliance in all tasks. • Maintain accurate records of all actions taken. • Provide technical support as needed. • Monitor customer accounts and take appropriate action when necessary.

Office Assistant We are offering contract employment opportunity for an Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This is an immediate start working Monday to Friday from 10 am to 2 pm. Some days you will be working 8:30 am to 5 pm. Being flexible is important and can start immediately.Responsibilities: • Handling communication through phone calls• Filing and organizing charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees • Dispatching outgoing mail in a timely and accurate manner • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations • Keeping track of office equipment and arranging for maintenance or repairs when necessary • Implementing basic office skills to effectively perform daily tasks and duties.

Legal Assistant Overview: We are seeking a highly organized and detail-oriented Legal Administrative Assistant with 5+ years of experience to join our team. The ideal candidate will provide high-level administrative support to attorneys and legal teams, ensuring the efficient operation of the legal office. In this role, you will be responsible for managing legal documentation, coordinating schedules, facilitating communication, and contributing to the success of the firm with professionalism and discretion. Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to attorneys and legal professionals, including drafting correspondence, reports, and legal documents. Document Management: Prepare, proofread, and format legal documents such as contracts, briefs, pleadings, and memos while ensuring accuracy and compliance with formatting standards. File Maintenance: Manage physical and electronic filing systems, ensuring accurate organization and quick retrieval of documents for ongoing and archived cases. Calendar Management: Maintain schedules for attorneys, including appointments, meetings, court dates, and deadlines, while prioritizing and making necessary adjustments as conflicts arise. Client Interaction: Serve as a point of contact for clients, opposing counsel, and vendors to facilitate clear and detail oriented communication. Research Assistance: Conduct basic legal research, including locating case law or procedural rules, when requested by attorneys. Billing and Expense Management: Assist with the preparation and processing of client invoices, expense reports, and time tracking to ensure accurate billing. Meeting Coordination: Organize internal and external meetings, including preparing agendas, booking conference rooms, and handling follow-ups. Confidentiality Compliance: Maintain strict confidentiality with sensitive client and firm information. Ad Hoc Duties: Provide support on special assignments and projects as needed by the legal and administrative teams. Qualifications and Skills: 5+ years of experience as a Legal Administrative Assistant, Legal Secretary, or in a similar legal support role. Proficiency in legal terminology, procedures, and document standards. Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and practice management or document management systems. Strong written and verbal communication skills with a keen eye for detail. Ability to multitask, prioritize deadlines, and work in a fast-paced environment. Experience with e-filing procedures in state and federal courts. Familiarity with billing software such as Clio, Time Matters, or similar platforms is a plus. High level of professionalism, discretion, and client service skills. Associate’s degree or higher preferred; certification as a Legal Secretary or equivalent is a plus.

HR Assistant Growing Healthcare company seeks a Bilingual HR Assistant to support the human resources department and facilitate communication in both English and Spanish. As the HR Assistant, you will handle a variety of administrative and human resource activities such as: recruitment, record keeping, interviewing, onboarding, employment verifications, documentation, and assembling policies and procedures. We are looking for a candidate who can excel in a fast-paced environment with the ability to implement strategic problem-solving and keep abreast with the latest HR trends and best practices. Primary Duties· Recruit and interview potential candidates· Maintain organized employee records· Draft new hire documentation· Monitor/track employee pipeline· Benefits Administration· Auditing/Compliance· Arrange meetings and maintain calendars· Process pre-placement background/license screenings· Maintain office inventory· Employee Relations· Assist with HR inquiries