29 results for Administrative Assistant Recent Graduates in Baltimore, MD

Administrative Associate Administrative Associate ~ Financial Services Firm $70kNW D.C., great benefits, plus bonus My client is a well-established financial services firm in NW Washington D.C. and is seeking an Administrative Associate. The Administrative Associate will be responsible for administrative support for the operations team and will provide support to Managing Partners. The Administrative Associate will be responsible for scheduling client meetings, assisting with client meeting preparation, office management, planning company events, proofreading memos and assisting with preparing client reports. Administrative Associate will be a very visible role in the organization and has tremendous career growth opportunities. The Administrative Association will be responsible for the following duties: Responsibilities: · Assist Senior Executives with all administrative duties in the office and ensure that office is operating smoothly· Assist on facilities management related matters, engaging with service providers as necessary· Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports, as well as raising POs as necessary using CRM database· Support departments in ensuring smooth business processes (eg deployments, rota management) · Manage office supplies inventory and place orders as necessary· When necessary, greet visitors, and answer and direct phone calls· Receive and sort incoming mail and deliveries, and manage outgoing mail· Assist in developing office policies and procedures, and ensure they are implemented appropriately· Assist with office layout planning and office moves· Identify opportunities for process and office management improvements· Book travel for teams as necessary All interested candidates in this Administrative Associate role and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.

Administrative Coordinator We are offering a contract opportunity for an Administrative Coordinator based in Manassas, Virginia. The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department. This is an immediate start. What you get to do every single day: •Efficiently manage scheduling and calendar activities for the department.• Respond and handle different types of inquiries and correspondence.• Direct telephone calls proficiently while providing preliminary information as required.•Coordinate travel arrangements when necessary.•Act as the primary contact for the department with both internal departments and external organizations.•Prepare and process various forms, records, and reports related to administrative functions.•Monitor budget documents and purchase orders and prepare expense reports and invoices.•Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings.•Resolve inquiries relating to established policies and procedures, escalating issues when necessary.•Order supplies, prepare attendance forms, and submit work orders for the department.

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Personal Assistant We are offering an exciting opportunity for a Personal Assistant to join our team based in Reston, Virginia. This role primarily involves administrative tasks, customer service, and operations in the industry. Responsibilities: • Manage and maintain calendars efficiently, ensuring all appointments and meetings are updated • Handle billing functions using tools such as Excel and bill.com • Provide comprehensive administrative assistance, including managing correspondence and scheduling meetings • Arrange travel for staff members, including booking flights, accommodations, and creating itineraries • Utilize Microsoft Word and other software for various administrative tasks • Monitor and process customer inquiries, ensuring they are handled promptly and effectively • Maintain accurate customer records, updating as necessary.