46 results for Accounting Assistant in Baltimore, MD

Accounting Clerk We are offering a long-term contract employment opportunity for an Accounting Clerk in Baltimore, Maryland. As part of our team, the Accounting Clerk's primary function will be to handle cash transactions, maintain records, and provide exceptional customer service. Responsibilities:• Accurately processing payments received via mail and confirming their agreement with the payable amount• Accepting and managing bills, fines, and application fees• Conducting inventory checkswhile maintaining accurate records• Calculating bills for penalty and interest charges • Operating office equipment such as copiers, adding machines, and faxes• Performing additional duties as required, including retrieving files and processing payments• Generating and attaching receipts to relevant documents• Uploading electronic documents and filing paperwork upon completion of transactions• Updating Excel spreadsheets• Contacting customers for over-the-phone payments and scheduling vehicle release appointments• Processing payments for various operations• Upholding detail-oriented composure while addressing dissatisfied or upset customers.

Accounting Clerk Our client in Fairfax is seeking a talented accounting clerk to join their team

Accounting Clerk Our client in Herndon is seeking a talented accounting clerk to join their team.

Assistant Controller Our client is a fast-growing company with national operations that is seeking an Assistant Controller to join their team. This is a newly created position based in Rockville, MD that will be instrumental in improving their accounting operations process, assist with managing their growing accounting team, and will have heavy interaction with ownership and operators of the business. What You'll Do:<ul><li>Lead and develop a dynamic accounting team, ensuring excellence across financial operations.</li><li>Oversee all aspects of construction accounting, including financial reporting and compliance with GAAP.</li><li>Implement best practices in accounting software and streamline processes for maximum efficiency.</li><li>Deliver detailed insights through advanced Excel wizardry and problem-solving expertise.</li><li>Communicate financial strategy and findings with confidence across all organizational levels.</li><li>Manage priorities like a pro, ensuring deadlines are consistently met.</li></ul>

Accounts Receivable Clerk We are offering a contract to hire employment opportunity for an Accounts Receivable Clerk in BALTIMORE, Maryland, United States. This role involves handling various tasks related to customer accounts, including processing applications, maintaining records, and resolving inquiries. Responsibilities: • Oversee the daily operations of all Accounts Receivable tasks, ensuring accuracy and timeliness.• Input invoices for customers• Handle online orders for credit card accounts, verifying all information for accuracy.• Manage credit card payments for customer accounts • Post all financial transactions and journal entries.• Investigate and resolve issues related to customer accounts.• Send monthly statements and invoices to customers via email upon request.• Reconcile and resolve any discrepancies in Accounts Receivable monthly.• Extract daily bank statements.• Scan checks and reconcile deposits.

Portfolio Assistant Reputable, financial services firm seeks a Portfolio Assistant with proven expertise handling investments and financial models. This role will involve, overseeing trade transactions, account reconciliations, preparing client annual reviews, managing portfolio performance, leading a team of accounting professionals, managing the month close process, coordinating annual audits, identifying and resolving discrepancies, and interface with regulatory agencies as necessary. The ideal Portfolio Assistant for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of industry trends and compliance updates. Primary Responsibilities· Analyzing financial reports· Monitoring internal/external investments· Account Reconciliation· Portfolio Management· Assist with the annual audit process· Supervise reconciliation of investment portfolios· Gather treasury filings as needed· Technology Utilization· Maintain strong client relationships· Risk Management

Accounts Payable Clerk We are offering a long term contract employment opportunity for a meticulous Accounts Payable Clerk to join our team in BALTIMORE, Maryland. In this role, you'll be expected to manage vendor accounts, handle incoming mail, and maintain accurate records. Responsibilities: • Manage the process of vendor invoices efficiently and accurately • Responsible for the maintenance of vendor files • Handle and organize incoming mail and stamp as necessary • Receive and organize vendor statements, checking for outstanding invoices • Make necessary calls to departments or vendors regarding any old outstanding invoices for verification of unpaid, lost or billed invoices • Prepare invoices and balance property accounts with statements • File all documentation related to Accounts Payable transactions.

Accounts Receivable Clerk Due to growth, our client in Lancaster, PA is looking for an Accounts Receivable Clerk for a long term contract opportunity. This role is a hybrid opportunity and requires presence in the Lancaster office for at least two days a week. Key Responsibilities: <ul><li>Prepare, distribute, and reconcile invoices across multiple programs, ensuring accuracy and tracking of payments received via ACH, Check, EFT, Wire, and other methods.</li><li>Manage accounts receivable tasks, including AR aging, resolving payment discrepancies, and performing remote check deposits while maintaining compliance with company standards for information security.</li><li>Process and record payments using various software tools such as Policy Administration System, Microsoft Office Suite, and Banking applications, ensuring all transactions are accurately reconciled across platforms.</li><li>Research and address payment inquiries promptly, work collaboratively with internal departments, and assist with special projects as needed.</li><li>Perform other assigned responsibilities to support departmental goals while upholding confidentiality and compliance with industry practices.</li></ul>If interested, please send resume on a Word document to marcella.misnik@roberthalf com

Staff Accountant We are seeking a detail-oriented and proactive Accounting Assistant to join our client's team at a dynamic manufacturing plant. This role is vital to ensuring smooth financial operations and accuracy across inventory, purchase orders, and reconciliations. The ideal candidate will thrive in a fast-paced, high-energy environment and should feel comfortable working within the plant daily to address and resolve various accounting-related issues.Key Responsibilities:<ul><li>Inventory Support:</li><li>Assist in conducting physical inventory counts to ensure alignment with financial records and operational data.</li><li>Maintain accurate inventory records and reconcile discrepancies identified during counts.</li><li>Collaborate with plant staff to investigate and resolve inventory-related issues.</li><li>Purchase Order Management:</li><li>Review and process purchase orders (POs) to ensure accuracy in pricing, quantities, and terms.</li><li>Address and resolve discrepancies or issues with POs in collaboration with vendors and internal departments.</li><li>Monitor approval workflows and maintain proper PO documentation.</li><li>Reconciliation Tasks:</li><li>Perform regular account reconciliations, including inventory accounts and vendor statements.</li><li>Investigate and resolve variances related to transactions, POs, or general accounting entries.</li><li>Assist in month-end and year-end close activities to ensure timely and accurate reporting.</li><li>Plant Support:</li><li>Work closely with plant personnel to address accounting-related inquiries or issues.</li><li>Spend time in noisy and active plant areas daily to gather information or resolve on-the-ground concerns.</li><li>Act as a liaison between the plant operations team and the accounting department to streamline communication.</li></ul>

Accounts Receivable Clerk We are offering a long term contract employment opportunity for an Accounts Receivable Clerk in Rosedale, Maryland. This role is based in a fast-paced environment, where you will be tasked with managing customer accounts, processing payments, and resolving account discrepancies. You will also be expected to work closely with various teams, including sales, customer service, and the National Call Center. Responsibilities: • Accurately post customer payments in a timely manner. • Conduct research to reconcile any account discrepancies. • Collaborate with retailers, sales teams, and warehouse drivers to collect outstanding balances. • Ensure the maintenance of detailed notes related to accounts within a specific system. • Handle a high volume of customer and driver calls effectively. • Resolve discrepancies in customer accounts with a keen attention to detail. • Utilize Microsoft Office tools, including Word, Excel, and Outlook, to perform duties. • Perform the scanning of payments into the bank. • Independently handle tasks without supervision and work as part of a team. • Maintain high-quality customer service and foster good working relationships. • Escalate situations to the Accounts Receivable Manager as needed.

Office Assistant We are offering a part-time permanent employment opportunity for a diligent Office Assistant in the industry located in Newark, Delaware, United States. As an Office Assistant, you will be tasked with handling clerical duties, managing customer-related inquiries, maintaining comprehensive customer records, and ensuring the smooth operation of our workplace. Responsibilities:• Efficiently manage customer inquiries and provide timely solutions• Accurately process customer credit applications as part of the role• Utilize CRM to maintain up-to-date and comprehensive customer records• Oversee customer accounts and carry out necessary actions• Execute clerical duties to support the smooth operation of the office• Manage accounting software systems and ensure they are up to date• Utilize ADP - Financial Services for financial-related tasks• Handle billing functions as part of the role• Respond to inbound calls in a detail oriented and timely manner• Create and manage banner ads as part of the role's responsibilities.

Assistant Controller Robert Half has partnered with a client in the banking industry to hire their next Assistant Controller. Candidates at a Senior Accountant or Accounting Manager level looking to promote to the next level will also be considered. We are looking for someone coming with accounting experience, month-end close, and financial statement preparation in the banking industry. Will also consider banking, credit unions, insurance, mortgage, or any sort of financial services industry experience. Experience needed includes GAAP and financial statement preparation, as well as someone willing to be responsible for soup to nuts accounting with this small accounting department. This role is in the office on a daily basis, with a great quality of life including a standard work week with next to no overtime!! What you get to do every day:- Perform tasks associated with month-end and year-end close of income statement and balance sheet, account reconciliations & G/L analysis- Handle daily cash management and produce cash-flow reports, calculating cash needs at weekly and monthly intervals- Present executive committee and partners with monthly financial reports- Responsible for all aspects of month-end close and partnering with accounting team to accomplish all departmental tasks Please apply immediately to Tracy Kaszuba on LinkedIn, or to Tracy.Kaszuba at RobertHalf.

Accounts Receivable Clerk We are looking for an Accounts Receivable Clerk to join our team in the legal industry, based in Washington, D.C. The role involves a combination of in-office and remote work, offering a dynamic working environment. As an Accounts Receivable Clerk, you will be responsible for managing and maintaining customer accounts, interacting with members, and reporting to the assistant controller. Responsibilities:• Manage and update customer accounts to ensure accurate records.• Process and reconcile account receivables using various software including Oracle, QuickBooks, SAP, and Microsoft Excel.• Handle cash applications and billing procedures.• Engage with members to address inquiries and resolve account-related issues.• Perform commercial collections and cash collection tasks.• Generate and manage aging reports to track overdue accounts.• Collaborate with the assistant controller to ensure efficient operation of the accounts receivable function.• Maintain strict confidentiality of customer data and financial information.• Contribute to team efforts by accomplishing related results as needed.• Continuously improve accounts receivable processes and procedures. All interested candidates in this Accounts Receivable opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in Fairfax, Virginia. The role involves a variety of accounting functions within our team, where you will primarily be responsible for managing and processing invoices, maintaining detailed records, and handling vendor inquiries. Responsibilities: • Accurately and efficiently process invoices from vendors and suppliers, ensuring they match with purchase orders and receiving reports. • Prepare and execute payment runs such as checks, ACH, and wire transfers, adhering to company policies and vendor terms. • Implement vendor setup for ACH. • Reconcile vendor statements with accounts payable records and address discrepancies. • Investigate and resolve issues relating to unpaid or misapplied invoices. • Respond to vendor inquiries about payment status, invoice discrepancies, or other payment-related issues. • Keep detailed and organized records of all transactions, invoices, and payments. • Assist in the creation of reports for internal stakeholders, including monthly AP aging reports and payment forecasting. • Ensure all AP activities comply with relevant laws and company policies, including tax regulations and financial reporting standards. • Support the month-end closing process, ensuring that all payables are accurately recorded in the accounting system. • Aid in preparing 1099s for vendors. • Suggest and implement process improvements for efficiency and accuracy.

Staff Accountant Job Title: Staff AccountantIndustry: HealthcareLocation: Rosslyn, VA (3 days in office, free parking)Salary: $75,000 - $85,000 My client is hiring a Staff Accountant who will play a vital role in ensuring the accuracy and timeliness of their financial information. The position is responsible for maintaining general ledgers, conducting financial analysis, preparing reports, and supporting the Assistant Controller of Accounting and Senior Accountants as required. Key Responsibilities:<ul><li>Manage general ledgers and ensure accuracy and completeness of data.</li><li>Prepare and present financial reports and analyses derived from ledger information.</li><li>Collaborate with team members to assist in reconciliations and monthly closing processes.</li><li>Support the Assistant Controller of Accounting and Senior Accountants with accounting tasks as necessary.</li><li>Maintain compliance with accounting and financial reporting standards and regulations.</li></ul>

Full Charge Bookkeeper We are in search of a Full Charge Bookkeeper to join our team located in Alexandria, Virginia. In this role, you will be entrusted with the responsibility of managing all daily accounting operations, including but not limited to reconciliations, payroll allocations, payables, and the creation of monthly management reports and financial statements. This role is critical to the financial stability and growth of our operations within the industry. Responsibilities • Handle all daily accounting tasks, ensuring accuracy and efficiency. • Prepare monthly management reports and financial statements. • Perform monthly reconciliations and weekly payroll allocations and payables. • Utilize your expertise in project and completion-based accounting, particularly in the construction domain. • Balance and maintain accurate ledgers, and reconcile those ledgers with the general ledger. • Download accounting transactions for integration with multiple systems for accounting and reconciliation. • Develop proficiency in troubleshooting connection issues between various tech applications, keeping databases clean and balanced. • Record and pay vendor invoices using a variety of payment methods in a timely fashion, including Adaptive, Landscape Management Network, and QBO. • Prepare daily, real-time job costing for accurate information to production team and final job profitability reporting for job debrief meetings with production and sales teams. • Record payroll into proper accounts and jobs using information from the LMN software and making JE into QuickBooks from ADP Payroll. • Prepare 1099s, annual business license, and business personal property tax filings, and work with Management to budget all tax payments within the year. • Maintain accounting work papers, including but not limited to trial balances, prepaid expense schedules, deferred revenue schedules, and depreciation schedules.

Administrative Assistant 3 We are offering a long-term contract employment opportunity for an Administrative Assistant 3 in Washington, District of Columbia. The role will primarily involve high-level administrative support, including the handling of information requests, conducting research, and performing clerical functions. Responsibilities: • Conduct research and handle various information requests. • Maintain and manage records systems. • Perform basic bookkeeping tasks and maintain financial statements. • Process, sort, and distribute incoming correspondence, including faxes and emails. • Prepare and manage corporate documents, records, and reports. • Draft and prepare invoices, reports, memos, and letters. • Respond to routine inquiries through prepared correspondence. • Order and manage office supplies. • Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks. • Uphold confidentiality and organized management of information. • Provide exceptional customer service and maintain effective communication.

Accounts Payable Clerk We are offering an Accounts Payable Clerk a short term contract employment opportunity at our healthcare facility located in Washington, District of Columbia. As our Accounts Payable Clerk, you will be primarily involved in processing vendor bills, maintaining and organizing vendor documentation, and effectively communicating with team members regarding necessary information and discrepancies. Responsibilities • Accurately process vendor bills using Bill.com • Ensure timely payments to vendors while maintaining accuracy • Manage and maintain appropriate documentation for all transactions • Incorporate new vendors into the system, including data entry and W-9 collection • File contracts related to new vendors • Communicate proactively with team members about missing information and coding errors • Use Microsoft Excel for maintaining and managing vendor related information • Handle account reconciliation tasks • Process invoices and execute check runs • Ensure accuracy in coding invoices.

Bookkeeper We are inviting applications for the role of Bookkeeper, based in Towson, Maryland. The incumbent will be a part of our team in the accounting industry, offering an exciting opportunity. The Bookkeeper will have the responsibility to manage a variety of accounting tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Responsibilities:• Accurately and efficiently process customer credit applications.• Maintain precise customer credit records.• Monitor customer accounts and take necessary actions.• Manage Accounts Payable (AP) and Accounts Receivable (AR) operations.• Oversee bank reconciliations and account reconciliations.• Handle bookkeeping tasks and ensure month-end close procedures are completed accurately.• Process payroll using appropriate software.• Use Microsoft Excel and QuickBooks for data entry and other tasks.• Ensure all financial data is up to date and entered correctly.

Bookkeeper We are actively searching for a Bookkeeper to join our team in Rockville, Maryland. This role focuses on various bookkeeping tasks including account reconciliation, data entry, month-end close, payroll, and handling accounts payable and receivable. The position is based in-office and offers a long-term contract employment opportunity. Responsibilities: • Manage accounts payable and receivable to ensure accuracy and timeliness • Handle payroll functions to ensure employees are paid correctly and on time • Utilize Sage 100 and QuickBooks for various bookkeeping tasks • Perform account reconciliation tasks to ensure accurate reporting and ledger maintenance • Conduct bank reconciliations regularly to ensure accuracy • Maintain and update accurate financial records • Use intermediate Excel skills for data analysis and presentation • Handle data entry tasks as required for bookkeeping • Carry out month-end close processes efficiently and accurately • Respond to queries and resolve issues related to bookkeeping.

Bookkeeper We are offering a short term contract employment opportunity in the financial industry for a Bookkeeper based in Cheverly, Maryland. As a Bookkeeper, your primary function will be to manage, record, and organize the daily financial transactions of our organization, ensuring our financial records are compliant, current and accurate. Responsibilities • Ensure accurate and efficient processing of financial transactions, including purchases, sales, receipts, and payments. • Regularly perform account reconciliations to maintain accurate financial records. • Prepare basic financial reports to support the accounting team. • Carry out data entry tasks and maintain updated records. • Utilize QuickBooks and Microsoft Excel to manage and analyze financial data. • Perform month-end close procedures to ensure accurate reporting and ledger maintenance. • Handle accounts payable and accounts receivable duties. • Execute bank reconciliations to ensure accurate financial reporting and record-keeping. • Manage payroll processes, ensuring all employees are paid accurately and on time. • Employ Quickbooks Online for efficient and accurate financial management.

HR Assistant Growing Healthcare company seeks a Bilingual HR Assistant to support the human resources department and facilitate communication in both English and Spanish. As the HR Assistant, you will handle a variety of administrative and human resource activities such as: recruitment, record keeping, interviewing, onboarding, employment verifications, documentation, and assembling policies and procedures. We are looking for a candidate who can excel in a fast-paced environment with the ability to implement strategic problem-solving and keep abreast with the latest HR trends and best practices. Primary Duties· Recruit and interview potential candidates· Maintain organized employee records· Draft new hire documentation· Monitor/track employee pipeline· Benefits Administration· Auditing/Compliance· Arrange meetings and maintain calendars· Process pre-placement background/license screenings· Maintain office inventory· Employee Relations· Assist with HR inquiries

Medical Billing Specialist We are in search of a Medical Collections Specialist to join our team in GLEN BURNIE, Maryland. This position is situated within the Healthcare and Social Assistance industry, specializing in third party medical insurance collections. The role involves handling customer queries, processing applications, and maintaining precise customer records. The opportunity is a long term contract employment. Responsibilities:• Execute medical insurance collections with precision• Manage customer credit applications efficiently• Maintain and update customer credit records accurately• Engage in calling and following up with insurance companies for collections• Communicate with patients to obtain any missing information as required• Utilize the Advanced MD accounting system for various tasks• Perform tasks related to Accounts Receivable• Actively participate in billing and collection processes• Have a strong understanding of the Healthcare Revenue Cycle• Utilize skills in various accounting software systems and EHR system

Payroll Clerk The Payroll Clerk opening at Robert Half is an opportunity to join a dynamic team. This job will include supporting the Payroll department in a variety of functions, including data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This position would suit an individual with excellent communication skills who will be expected to effectively interact between teams, such as the internal team and outside customers. If you enjoy being challenged then this Payroll Clerk position with an industry leader may be a great career growth opportunity for you. A Payroll Clerk opportunity, based in the Baltimore, Maryland area, has become available on a contract / temporary basis. Responsibilities - Data entry into spreadsheets and the payroll system - Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc. - Configure custom reports - Compile a system of administering and distributing reports - Enter data into spreadsheets and the payroll system - File, scan, fax, and perform other clerical duties as required - Correspond with employees via email and phone to garner approvals on timesheets

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. You will be working Monday to Friday onsite. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.