20 results for Executive Assistant in Aventura, FL

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Miami, Florida. As an integral part of our team, your role will primarily involve providing comprehensive administrative support to our executives and senior management in a detail-oriented environment. Responsibilities: • Delivering top-tier administrative support to executives, including managing their calendars, scheduling meetings, and coordinating appointments. • Acting as a point of contact between executives and both internal and external stakeholders. • Handling travel arrangements for executives, including booking flights, hotels, and transportation. • Preparing, editing, and reviewing various documents such as correspondence, reports, and presentations. • Managing and prioritizing incoming communications, including calls, emails, and requests. • Maintaining and organizing executive files and records with a high level of accuracy. • Assisting in the planning and coordination of company events and meetings. • Conducting research and gathering data to support executive decision-making. • Handling administrative tasks such as expense reports and budget tracking. • Identifying opportunities for process improvement and efficiency. • Maintaining a high level of confidentiality and detail orientation at all times.

Executive Assistant We are excited to offer a fantastic opportunity for a highly skilled and efficient Executive Assistant to join our thriving international organization. This role is pivotal in providing high-level administrative support to senior executives, ensuring their schedules are well-managed, and assisting with key projects to drive business success. The ideal candidate will be proactive, adaptable, and able to work under pressure, all while maintaining the highest standards of professionalism and confidentiality. Key Responsibilities:<ul><li>Managing complex calendars and scheduling meetings, appointments, and travel arrangements for executives</li><li>Handling internal and external communication on behalf of executives, ensuring timely responses and maintaining professionalism</li><li>Preparing, proofreading, and editing reports, presentations, and other documents for executive review</li><li>Organizing and coordinating meetings, conferences, and events, including logistics and materials</li><li>Handling confidential information with discretion and maintaining executive-level confidentiality</li><li>Assisting with special projects and ad-hoc tasks, ensuring deadlines and objectives are met</li><li>Managing office supplies, equipment, and vendors to ensure efficient operations</li><li>Supporting executives with prioritizing and managing their time, ensuring smooth daily operations</li><li>Assisting with onboarding and team coordination as necessary</li></ul>

Executive Assistant We are offering an employment opportunity for an Executive Assistant in Wellington, Florida. This role operates within the financial services industry, providing a critical function in maintaining smooth operations and ensuring effective communication within the organization. Responsibilities:• Manage and maintain calendars, ensuring efficient scheduling and organization• Monitor and update inventory applications, ensuring all data is current and accurate• Regularly check and respond to emails, ensuring prompt and detail-oriented communication• Utilize company software effectively, ensuring all necessary actions are taken• Lead the organization in the absence of the manager, ensuring all operations run smoothly• Utilize financial services software such as ADP and Kronos Timekeeping System• Use communication tools such as Cisco Webex Meetings and Concur for effective collaboration• Leverage CRM for customer relationship management • Manage conference calls and correspondence, ensuring detail-oriented communication within the team• Demonstrate executive leadership skills in all interactions and tasks• Learn new tasks and systems quickly, showing a willingness to grow and adapt.

Executive Assistant Executive Assistant M- F 8:30AM – 5:30PM – Ongoing for a few months -Indesign knowledge a plus-Must be good with Power Point - Ordering supplies - Answering phones - Order and set up lunches - Event planning - Calendar management - Expense reports - Travel arrangements Please send your resume to Jacqueline.Mejia@RobertHalf or call Jacqueline @ 786-698-7072

Executive Assistant Our client is currently searching for an Executive Assistant to support the CEO. This role is a combo of supporting with administrative tasks for the company as well as assisting with personal tasks. You will be helping coordinating travel, events, fundraising activities, and help keep the CEO organized. This role is ideal for someone who thrives in fast paced environment, doesn't shy away from supporting an executive with a busy schedule, and someone who can be proactive. This role is onsite at their offices located close to Wynwood, Mon-Fri. Qualifications <ul><li>Experience in administrative role</li><li>Bilingual English and Spanish preferred</li><li>Ability to work in high intensity, fast-paced environment</li></ul>

Administrative Assistant Thriving company in Doral is actively looking for a proactive, motivated, and engaging Administrative Assistant to join their team. This is an exciting opportunity for an individual who is eager to take the initiative to play a vital role within the company. Client is looking to start someone immediately! The ideal candidate for this role will have 1-3+ years of Administrative Assistant experience, outstanding communication skills, and a knack for organization. In this position, you will use your organizational and multi-tasking abilities to streamline daily office operations while also support upper management. Responsibilities:Responsible for answering all incoming phone calls and delivering messagesGreeting clients and guestsStreamlining daily office operations and facilitating communications for the officePreparing correspondence, reports, presentations, and other required documentsMaster of the office calendar for conference room bookings, meeting set up/take down, and kitchen/office supply organizationOverseeing calendars and scheduling; i.e.: logistics for conference calls, meetings, and other events-primarily through Google AppsCoordinating travel logistics (both domestic and international)Performing additional administrative tasks as needed Please send your resume to be considered immediately: Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

Bookkeeper - Admin Assistant Opening for a Bookkeeper - Admin Assistant at Miami company located near Golden Glades 33168 area This is a brand retail outlet for commercial builders and open to the public for walk in customers. And offers a friendly environment with flexible hours and some benefits such as paid vacation and holidays. This ownership offers long term stable employment. Location: near Golden Glades 33168 area of Miami, FlSchedule: is very Flexible; choose from 30 hrs or 40 full time hrs weekly; and open to discuss arrival time from 7:30 or 8 or 9 to later avoiding traffic.Monday to Friday; Select from 4 days or 5 days a week This role will perform both Bookkeeper and Admin Assistant duties<ul><li>Bookkeeping functions are related to maintaining record keeping for an umbrella of ownership properties; recording rental income, collecting rents as needed, reconciliations, entries and producing financial reports such as profit and loss; paying annual property taxes, insurances. Coordinating repairs with maintenance. </li><li>Admin Assistant duties are related to builders retail outlet such as producing customer estimates, template contracts and purchases/orders, checking emails and correspondence. </li></ul>Certification in Bookkeeping or Accounting is a plus. Use QuickBooks and Excel is required.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant role in Doral, Florida, United States. This role requires a high level of organization, detail-orientation, and the ability to handle various administrative tasks within a dynamic setting. As an Administrative Assistant, your key responsibility will be to manage customer inquiries, maintain precise customer records, and process customer applications with accuracy and efficiency. Responsibilities • Accurately and efficiently process customer applications • Maintain and update customer records in an accurate manner • Handle inbound and outbound calls to resolve customer inquiries • Perform data entry tasks with a high level of accuracy and speed • Schedule appointments and manage the calendar effectively • Provide exceptional customer service through phone and email correspondence • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete tasks efficiently • Use QuickBooks for various administrative tasks • Manage bilingual Spanish communication to cater to a diverse customer base.

Administrative Assistant / Receptionist Administrative Assistant / ReceptionistRobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties: Act as first point of contract both in person and over the phone, greet clients as they arrive.Must be detail-oriented with strong multi-tasking skills.Familiar with multi-line phone systems and Microsoft Office a must.Ability to take direction well, be comfortable working both alongside a team and independently.Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides. If you are interested in this position, email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

Administrative Assistant We are excited to offer an excellent opportunity for a highly-organized and proactive Administrative Assistant who is eager to contribute to the success of a fast-growing international organization. This role involves providing administrative support to various departments and teams, assisting with office management, and ensuring smooth day-to-day operations across the organization. Key Responsibilities:<ul><li>Managing calendars, scheduling meetings, and coordinating travel arrangements</li><li>Assisting with the preparation and organization of documents, presentations, and reports</li><li>Handling communication between departments and with external partners</li><li>Organizing office logistics, including supplies and equipment</li><li>Maintaining accurate filing systems and ensuring document organization</li><li>Assisting with HR-related administrative tasks such as new hire paperwork, onboarding, and employee record management</li><li>Supporting the team with various administrative projects and ad-hoc tasks as needed</li></ul>

Office Assistant We are excited to offer a fantastic opportunity for a proactive and organized Office Assistant to join our growing team. This role is essential in providing day-to-day administrative support, ensuring that office operations run smoothly, and helping various departments stay efficient and productive. The ideal candidate will have strong multitasking abilities, excellent organizational skills, and a positive, can-do attitude. Key Responsibilities:<ul><li>Managing office supplies, ensuring inventory levels are maintained and restocked as necessary</li><li>Greeting visitors, answering phone calls, and handling inquiries in a friendly and professional manner</li><li>Scheduling appointments and coordinating meetings for staff members</li><li>Assisting with office correspondence, including emails, memos, and general communication</li><li>Maintaining office filing systems, both digital and physical, ensuring documents are easily accessible</li><li>Assisting with organizing company events, meetings, and travel arrangements</li><li>Supporting other departments with administrative tasks such as data entry, document preparation, and research</li><li>Handling incoming and outgoing mail and packages</li><li>Ensuring office equipment and technology are functioning properly and coordinating maintenance as needed</li><li>Assisting with onboarding and orientation processes for new employees</li></ul>

Human Resources (HR) Assistant Job Posting: HR AssistantLocation: Miami, FL 33156Salary: $18-22 per hour (Temporary) / $23-25 per hour (Permanent), depending on experienceAre you a detail-oriented and organized individual with a passion for human resources? Do you thrive in a dynamic work environment where you can make a significant impact? If so, we want you to join our team as an HR Assistant!Responsibilities:As an HR Assistant, you will play a vital role in supporting our HR department and ensuring the smooth flow of HR operations. Your responsibilities will include:<ul><li>Communication Hub: Answering emails and phone calls, taking messages, and ensuring timely responses to inquiries.</li><li>Recruitment Support: Posting open positions on job boards, pre-screening candidates over the phone, and scheduling candidate interviews.</li><li>Onboarding and Offboarding: Coordinating the onboarding of new hires and offboarding of employees with various departments.</li><li>Administrative Tasks: Performing clerical duties such as data entry, document copying, filing, and other administrative tasks as needed.</li><li>Record Maintenance: Maintaining employee files by updating records and scanning copies when necessary in Sharepoint.</li><li>Event Coordination: Assisting in the preparation of company events by providing logistical support, coordinating dates and times, and ordering items for celebrations and parties.</li><li>Flexibility: Being adaptable and ready to take on other duties as assigned by the HR Manager to contribute to the overall success of the HR department.</li></ul>Qualifications:<ul><li>Previous experience in HR or administrative roles is preferred, but not required.</li><li>Strong communication skills, both written and verbal.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.</li><li>Detail-oriented and able to maintain confidentiality.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline 786-698-7072

Front Desk / Receptionist Front DeskWe have an exciting opportunity available with a non-profit organization in Miami. This Front Desk person will be responsible for coordinating and completing projects, special events, and mailings. This role will work alongside organizational officials and support the senior administrative assistant. If this sounds like an opportunity you will thrive in, please send your resume in a Word document to Jacqueline.Mejia@RobertHalf Responsibilities:First point of contact for the officeProvide general support to visitorsOpen and distribute mailBook travel arrangementsSubmit expense reports and manage billing recordsPerform word processing, filing, and faxingCoordinate purchasing office supplies and equipmentAbility to prioritize and multitask in a fast-paced office setting If you are interested in this immediate opportunity please send your resume to: Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072

Human Resources (HR) Assistant We are offering a short term contract employment opportunity for a Human Resources (HR) Assistant in Sunny Isles Beach, Florida. As an HR Assistant, you will be tasked with a range of responsibilities, primarily centered around supporting our HR department with administrative tasks, assisting with recruitment processes, and maintaining employee records. Responsibilities • Conduct background checks and auditing procedures for prospective employees. • Utilize ADP - Financial Services and ADP Workforce Now to manage HR tasks and responsibilities. • Support the HR department by maintaining an organized and updated employee database. • Facilitate the recruitment process, from vetting candidates and scheduling interviews to issuing employment contracts. • Coordinate with the HR Manager in formulating policies, hiring procedures, and salary administration. • Ensure smooth communication with employees and provide timely resolutions to their queries. • Coordinate and organize orientation and training sessions for new hires. • Manage records of employee attendance and leaves. • Perform full cycle recruiting duties.

HR Assistant We are seeking a motivated, self-driven individual to join our team as a Human Resources Assistant. This position is ideal for someone who is proactive and eager to grow in a fast-paced, supportive work environment. If you are highly skilled, enthusiastic, and ready to contribute to a positive company culture, we want to hear from you! In this role, you will handle a variety of administrative duties while supporting the HR department and employees with HR activities, policies, and procedures. Key Responsibilities<ul><li>Manage office operations and administrative tasks</li><li>Conduct research to identify potential candidates and clients</li><li>Keep employee records and databases up to date</li><li>Assist in organizing and conducting new employee orientation sessions</li><li>Ensure confidentiality and discretion when handling sensitive business matters</li><li>Strong knowledge of data encryption and data protection protocols</li><li>Perform accurate data entry tasks</li><li>Exhibit exceptional customer service skills</li><li>Demonstrate a willingness to work both independently and collaboratively, taking initiative and adapting to diverse projects</li><li>Proficiency in office software and Human Resource Information Systems (HRIS)</li><li>Excellent verbal and written communication skills</li><li>Ability to work with staff at all levels while maintaining a professional and approachable demeanor in a fast-paced environment</li></ul>

Office Assistant We are actively searching for an Office Assistant to become a part of our team in BAY HARBOR ISLANDS, Florida. The role is crucial within the Local Government industry and offers a short term contract employment opportunity. As an Office Assistant, you will be instrumental in handling office tasks, such as filing and scanning, managing phone lines, and maintaining a high level of organization. Your core responsibilities will include: • Handling and directing phone calls as required • Efficiently processing numeric and paper filing tasks • Ensuring the accurate and timely entry of data • Maintaining a systematic approach to scanning and organizing office documents • Utilizing basic office skills to streamline operations and improve efficiency • Resolving inquiries and providing assistance where necessary • Monitoring and managing customer accounts as needed • Addressing and resolving customer inquiries in a timely manner • Performing strong typing tasks to ensure accurate documentation • Undertaking additional office duties as required to support the team.

Office Assistant Amazing opportunity for an Office Assistant that is looking to join a company that will provide growth. This role is onsite, Mon-Fri, located close to Wynwood. In this role you will be the office assistant for the accounting department. You will be primarily focused on filing tax receipts, logging corporate license documents, inputting invoices, as well as any other clerical duties needed from the department. This is a great role for someone is looking to gain experience in accounting and grow. This role offers great benefits and paid time office. Excellent company culture.

Legal Assistant Looking for a Legal Assistant with experience in personal injury and maritime defense for a firm located in downtown Miami. This is a hybrid schedule. If interested please contact Jodi Cohen at 786-698-7145. This role will require you to support attorneys through administrative assistance, communication, and legal document preparation, in a hybrid workplace setting. Responsibilities: • Provide administrative support to attorneys, including managing multiple tasks and deadlines• Prepare legal documents, ensuring accuracy and timeliness• Engage in detail oriented and timely communication with clients, attorneys, and other professionals• Utilize legal software applications and Microsoft Office Suite (Word, Excel, Outlook) proficiently• Maintain client relations, effectively managing inquiries and issues• Administer claims, ensuring proper processing and resolution• Manage attorneys' calendars, coordinating schedules and appointments• Execute billing functions, maintaining accurate and up-to-date records• Utilize Case Management Software and Automated City Register Information System (ACRIS) effectively• Operate independently and collaboratively in a fast-paced environment, demonstrating strong organizational skills• Gain and apply knowledge of Clio, enhancing efficiency and productivity• Utilize Aderant and Adobe Acrobat in daily operations.

Senior Associate/Partner We are seeking a Senior Associate/Partner to join our team. This role is based in Miami, Florida and is within the legal industry. The Senior Associate/Partner will be expected to have a strong focus on Commercial Litigation, Americans with Disabilities Act (ADA) compliance, and employment law. If interested, contact Jodi Cohen at 786-698-7145. Responsibilities: • Guiding commercial litigation cases from beginning to end, including trials, arbitrations, and settlements.• Delivering advice on ADA compliance and associated matters.• Advising clients on various employment law issues, such as workplace discrimination and regulatory compliance.• Building and maintaining robust client relationships, while understanding their business needs and goals.• Using software tools like 3M, Adobe Acrobat, and Case Management Software for efficient case handling and document management.• Applying skills in areas such as Briefing, Civil Litigation, Claim Administration, and Complaint Handling in the context of Commercial Litigation and Employment Law. • Utilizing knowledge in Consumer Electronics to better understand and serve client needs.

Office Coordinator We are in search of an Office Coordinator to join our team in Lantana, Florida. In this role, you will be tasked with providing comprehensive administrative and project management support, handling a wide range of tasks in a dynamic and fast-paced environment. Responsibilities: • Handle and process confidential information and documents, ensuring a high level of discretion and integrity. • Manage and coordinate daily schedules, appointments, and calendars for team members. • Assist with various office projects, ensuring accurate planning, execution, and tracking. • Oversee incoming and outgoing mail, packages, and deliveries, ensuring efficient management. • Provide high-level assistance for personal needs of executives, including travel arrangements, dining reservations, and gift purchasing. • Respond to general inquiries, providing necessary information in a timely manner. • Manage and maintain office supplies, ensuring adequate stock levels and timely replenishment. • Coordinate with various vendors for services such as office cleaning, maintenance, and deliveries. • Handle ad hoc assignments and special projects with flexibility and discretion. • Maintain a high level of professionalism, reliability, and motivation, going above and beyond as required.