<p><strong>About the Role:</strong></p><p>You will be responsible for overseeing all aspects of cost allocation through accounts payable, inventory, and purchasing systems. Your role ensures the organization’s accounting principles, procedures, and internal controls are properly maintained to produce GAAP accrual-based financial statements. You will ensure compliance with payment policies and funding requirements, always maintaining confidentiality and supporting the organization’s mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><em>Accounting:</em></p><ul><li>Prepare journal entries with supporting documentation, following GAAP and company policies.</li><li>Organize and coordinate posting of entries to general and subsidiary ledgers to ensure timely month-end close.</li><li>Review trial balance accounts monthly for accuracy and reasonableness.</li><li>Coordinate closing of payables, purchasing, and inventory modules in the ERP system.</li><li>Understand cash funding requirements to ensure payments are made by the correct entities.</li><li>Identify and prepare monthly and year-end accruals within deadlines.</li><li>Understand supply chain workflows and related accounting entries.</li><li>Address system processing errors through adjusting entries.</li><li>Ensure subsidiary detail accuracy and timely clearance of inventory and purchase order lines.</li><li>Manage the virtual card program, including policies and accounting entries.</li><li>Review weekly invoice registers for data integrity and proper coding before payment processing.</li><li>Record correcting entries to maintain system integrity and data analysis accuracy.</li><li>Calculate weighted average unit costs and review invoice price variance reports.</li><li>Develop reports to measure productivity and compliance, analyzing data to improve department performance.</li></ul><p><em>Reconciling:</em></p><ul><li>Prepare weekly/monthly reconciliations of intercompany fundings in line with agreements and policies.</li><li>Oversee reconciliation of accounts payable, purchasing, and inventory sub-ledgers to the general ledger.</li><li>Analyze accounts payable aging reports and vendor statements to resolve discrepancies.</li><li>Reconcile unsettled virtual card and credit card transactions with banking records.</li><li>Perform additional account reconciliations as assigned.</li></ul><p><em>Taxes:</em></p><ul><li>Ensure accurate application of sales and use tax on vendor invoices per state and local laws.</li><li>Manage filing and payments of sales and use taxes.</li><li>Lead external sales tax audits and conduct internal reviews.</li><li>Prepare tax workpapers for quarterly federal tax estimates and annual returns.</li><li>Coordinate processing of all required 1099 forms timely and accurately.</li></ul><p><em>Accounts Payable Operations:</em></p><ul><li>Oversee daily accounts payable department operations.</li><li>Manage, train, and develop accounts payable technicians and staff accountants.</li><li>Ensure accurate invoice coding and timely payments within terms to support financial reporting and compliance.</li><li>Monitor aging and hold reports to ensure timely payment and correct entity obligations.</li><li>Manage vendor verification, setup, and maintenance in systems.</li><li>Develop and maintain internal controls and procedures related to accounts payable.</li><li>Administer procurement and fund card programs.</li></ul>
We are looking for a detail-oriented Assistant Controller to join our team in San Antonio, Texas. This role offers the opportunity to contribute to critical financial operations, ensuring compliance, accuracy, and insightful analysis for decision-making. The ideal candidate will collaborate closely with leadership and external auditors while playing a vital role in maintaining reliable financial reporting and controls.<br><br>Responsibilities:<br>• Assist in the preparation of financial statements, including monthly, quarterly, and annual reports, ensuring compliance with established standards and regulations.<br>• Manage the general ledger by overseeing journal entries and reconciliations to ensure accuracy and timeliness.<br>• Prepare and review key financial documents such as balance sheets, income statements, and cash flow statements.<br>• Support the creation and analysis of monthly financial reports to aid management in strategic decision-making.<br>• Coordinate with external auditors during interim and year-end audits to streamline the process.<br>• Monitor cash flow forecasts and ensure compliance with corporate requirements.<br>• Oversee fixed asset tracking, depreciation schedules, and capital expenditure accuracy.<br>• Contribute to budgeting and forecasting processes, offering valuable financial insights.<br>• Implement and maintain internal controls and processes to ensure operational efficiency.<br>• Assist the Controller with ad-hoc financial analysis, reporting tasks, and special projects.
<p>We are looking for a highly experienced and detail-oriented Director of SEC Financial Reporting to lead our client's compliance and reporting efforts in Austin Texas. This role requires a strategic thinker who can oversee financial reporting processes, ensure regulatory compliance, and provide leadership in managing internal controls. The ideal candidate will collaborate with internal teams and external auditors to deliver accurate and timely reporting while driving improvements in efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the preparation and analysis of monthly financial statements, including comparisons to budgets, forecasts, and prior periods.</p><p>• Lead the preparation and submission of SEC filings such as 10-Ks, 10-Qs, and other regulatory documents.</p><p>• Provide guidance and support during the annual budgeting process and quarterly audits.</p><p>• Implement and manage compliance with Section 404b requirements related to Internal Controls over Financial Reporting.</p><p>• Coordinate with internal departments and external auditors to ensure the accuracy and timeliness of financial reporting.</p><p>• Report directly to the Controller, offering strategic insights on compliance and reporting standards.</p><p>• Act as a subject matter expert to optimize and enhance reporting processes, reducing dependency on external firms.</p><p>• Mentor and support the Controller in gaining expertise in SEC financial reporting and compliance.</p>
