2 results for Real Estate Services Coordinator in Austin Tx
Real Estate Services Coordinator<p>We are in search of a Real Estate Services Coordinator to join our team in Austin, Texas. Your role will be pivotal in ensuring smooth operations within the property management sector, with a focus on delivering exceptional customer service to tenants and vendors. Your responsibilities will entail overseeing customer inquiries, maintaining accurate records, and processing invoices efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide excellent customer service support to tenants and vendors</p><p>• Handle administrative tasks such as answering phones, communicating with tenants, and filing</p><p>• Keep track of maintenance items in collaboration with Building Technicians and vendors</p><p>• Engage in rent collection communications with tenants where appropriate</p><p>• Manage lease administration activities, including lease setup, changes, and reporting</p><p>• Submit invoices for payment and ensure they are correctly inputted into the accounting system</p><p>• Oversee the opening and closing of the office, requiring reliable transportation</p><p>• Maintain accurate records, including insurance certificates and leases</p><p>• Use established procedures to solve straightforward operational problems</p><p>• Ensure the delivery of output by adhering to defined procedures and processes under supervision.</p>Facilities Coordinator<p>We are in search of a Facilities Coordinator to join us in Austin, Texas. As a Facilities Coordinator, your main role will be to efficiently manage a small team of multi-skilled operatives and maintain effective working relationships with key stakeholders, landlords, managing agents, and facilities vendors. This role offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently coordinate a small team of multi-skilled operatives.</p><p>• Develop and maintain effective working relationships with key client stakeholders, landlords, managing agents, and all facilities vendors.</p><p>• Support the management of all contractors on site to ensure they perform to the required standards.</p><p>• Assist in the procurement of vendors and services as needed.</p><p>• Support in financial processes to ensure all financial management requirements are completed accurately and promptly.</p><p>• Manage purchase orders in the internal financial management platform.</p><p>• Assist with the monthly accrival reports and monitor finance trackers.</p><p>• Conduct site inspections, regular audits, and implement safety procedures.</p><p>• Assist in the implementation of the property risk management program and industry best practice operations.</p><p>• Maintain premises in neat and good working condition at all times.</p><p>• Support the implementation and monitoring of disaster recovery and business continuity plans.</p><p>• Follow established escalation procedures and incident reporting procedures.</p><p>• Provide support for regular management reports and projects as required.</p><p>• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.</p>