12 results for Office Services Associate in Austin, TX

Office Services Associate We are offering a long term contract employment opportunity for an Office Services Associate to join our team in Austin, Texas. As an Office Services Associate, you will be responsible for a wide array of office and client support tasks, focusing on providing top-tier customer service and maintaining efficient office operations. Responsibilities: • Handle customer inquiries with a detail-oriented approach, ensuring high levels of customer satisfaction. • Provide support for services in hospitality facilities, audio/visual, and reception. • Utilize your skills in digital reprographics, mail, and other office equipment to perform office functions efficiently. • Prioritize workflow to meet deadlines and complete projects in a timely manner. • Maintain accurate logs for all office services work. • Adhere to established procedures and policies, making independent decisions that align with business needs. • Troubleshoot basic equipment problems, placing service calls when needed. • Interact effectively with diverse backgrounds, both within the team and with clients. • Handle sensitive and/or confidential documents and information with care. • Ensure quality assurance on your own work and that of others.

Remote Patient Services Representative We are seeking a dedicated remote Patient Services Representative to join our team. This position requires a high school diploma or GED, at least one year of healthcare experience, and two years in a call center environment. Candidates must have proficiency in Microsoft Office and the ability to manage multiple tasks in a digital setting. A secure and private workspace with a high-speed internet connection (minimum 100 Mbps download and 10 Mbps upload) and an Ethernet cord is essential. Applicants must be located in CST, MST, or PST time zones but cannot reside in California or Illinois. Key Responsibilities:<ul><li>Achieve performance goals in patient satisfaction, accuracy, quality, and attendance.</li><li>Provide exceptional customer service, ensuring quality care and addressing every internal and external customer's needs.</li><li>Utilize dual monitors for multitasking across data entry, phone handling, and resource management.</li><li>Support team members and supervisors with patient documentation and issue resolution.</li><li>Manage sensitive information responsibly, adhering to company guidelines and policies.</li><li>Use internal systems for customer needs such as appointments, claims, benefits, and more.</li><li>Assist new members with PCP selection and provide general information about the medical group.</li><li>Support Telehealth services and other administrative tasks as needed.</li></ul>

Administrative Assistant Our client is in need of an Administrative Assistant in San Antonio, Texas. This position is within a dynamic work environment where the successful candidate will be responsible for various administrative tasks. Responsibilities:• Accurately and efficiently processing customer documents• Keeping precise records of customer documents• Handling customer inquiries and resolving them promptly• Monitoring customer accounts and initiating appropriate actions• Providing administrative support in a timely and efficient manner• Utilizing skills in Data Entry and Microsoft Excel for various tasks• Working collaboratively within a team to ensure smooth operations• Adapting to a dynamic work environment and handling tasks concurrently• Ensuring customer satisfaction through excellent service delivery• Assisting with other administrative duties as needed.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant within our team, based in Austin, Texas. This role primarily revolves around providing exceptional customer service, handling both inbound and outbound calls, and managing data entry tasks. Responsibilities: • Resolve customer inquiries efficiently and professionally• Monitor customer accounts and take necessary actions when needed• Handle inbound and outbound calls with a customer service focus• Efficiently manage email correspondences with customers and team members• Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Schedule appointments and manage calendars effectively• Ensure all data entry tasks are performed accurately and timely.

Legal Assistant We are offering an exciting opportunity in the legal industry, located in Austin, Texas.We are seeking a Legal Assistant to join our team. In this role, you will be required to handle a variety of tasks, including processing client cases, maintaining accurate and organized files, and managing communication with attorneys, staff and court personnel. Responsibilities • Efficiently process new client and matter intake, including preparing new matter forms and opening files• Maintain and organize files in a structured manner, adhering to standard naming conventions when scanning and saving documents• Coordinate attorney calendars, manage meeting arrangements, and handle travel logistics• Assist in finalizing pre-bill drafts and submit attorney expenses for reimbursement• Prepare shell forms and assist with drafting pleadings, motions, briefs, or other legal documents or correspondence• Handle document conversion between formats, such as Word and PDF, and perform document comparisons• Prepare draft discovery requests and responses, prepare production for service, and process incoming production• Assist with deposition preparation and scheduling• Finalize and proofread filings and coordinate in-person or electronic filing and/or service• Obtain hearing and trial settings and submit filings to non-hearing dockets• Prepare materials for hearings and trials and attend these proceedings, as needed• Communicate clearly and professionally with attorneys, staff, opposing counsel, and court personnel• Make sound and practical decisions based on good judgment• Take initiative in anticipating work needs and proactively follow-up with minimum direction. Your happiness matters! For confidential consideration, email your resume directly to:rosemarie.jones< at >roberthalf.< com >

Executive Assistant We are on the hunt for an Executive Assistant to join our team in Austin, Texas. In the finance industry, your role will center around providing top-notch support for our sales team. As an Executive Assistant, you will be instrumental in coordinating conferences, managing travel arrangements, and maintaining effective communication with investors. Responsibilities: • Take the helm in organizing and preparing for multiple conferences annually, including attendee coordination and meeting setup • Support sales team with necessary materials such as printed pitch decks and tablecloths • Manage complex calendar arrangements, taking into account varying time zones and potential schedule changes • Book domestic and international travel arrangements, ensuring a seamless, white-glove service • Employ outstanding written communication skills in interactions with high-profile individuals • Serve as a representative reflection of the team when dealing with external contacts • Leverage knowledge of the finance industry, specifically private equity, venture capital, and investment firms, to enhance job performance • Handle investor relations with professionalism and tact, including liaising with international investors.

Accounts Receivable Specialist We are offering a short term contract employment opportunity for an Accounts Receivable Specialist in San Antonio, Texas. The role will involve managing customer credit approvals and limits, as well as ensuring all customer payments are collected in a timely manner. This position operates within the financial services industry and requires a high level of accuracy and attention to detail. Responsibilities: • Oversee the approval of credit and setting credit limits for customers • Handle the collection of payments from customers • Manage assigned duties related to accounts receivable • Utilize Microsoft Office and other relevant software for job functions • Maintain high data entry accuracy and a strong understanding of numbers • Uphold a high level of customer service skills • Learn and adapt to new software systems quickly • Work with Enterprise Resource Planning and other Accounting Software Systems • Handle Billing Functions and monitor Cash Activity • Manage Commercial Collections and Accounts Payable processes • Utilize Navision and Navision - Axapta systems for accounts receivables • Maintain a high degree of accuracy and attention to detail in all tasks.

Document Controller Our client is in need of a meticulous Document Controller to be a part of the team. The primary tasks of the Document Controller will involve maintaining electronic health record (EHR) files, safeguarding sensitive patient information, and providing support to staff and patients regarding medical records. This role offers a short term contract employment opportunity. Responsibilities:• Accurately set up new patient details into EHR software and related applications.• Safeguard sensitive patient information and ensure operations confidentiality.• Utilize various tools to monitor EHR charts, applications, and services, ensuring data availability and integrity.• Address EHR chart maintenance issues and provide necessary assistance to staff.• Offer support and guidance to staff and patients concerning patients’ medical records.• Foster excellent internal and external customer service, and develop good interdepartmental relationships and partnerships.• Participate in the occasional medical chart audit and review.• Carry out other related duties as required

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist in San Antonio, Texas. In this role, you will be part of a business technology integration industry, contributing to the processing of invoices and payment transactions. You will also ensure the integrity, accuracy, and security of such information for accounting purposes. Responsibilities: • Manage the accurate data entry, validation, matching, and processing of various types of invoices. • Verify that all invoices are accompanied by a matching purchase order or have received proper management approval. • Address vendor inquiries and conduct investigations to resolve any discrepancies. • Utilize Excel and other organizational tools for efficient task completion. • Proactively ask questions and take notes during training sessions to ensure complete understanding of processes. • Provide support for immediate 1099 and Accounts Payable position requirements. • Demonstrate strong computer skills including proficiency with Microsoft Office and Excel. • Exhibit excellent communication and listening skills within a team environment. • Adhere to a standard work schedule of 8-5 with a 1-hour lunch break. • Perform duties onsite, this is not a hybrid or remote position. • Proficiency in accounting software systems, ADP - Financial Services, Concur, ERP - Enterprise Resource Planning, and coding invoices.

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our team located in Austin, Texas. As an Accounts Payable Specialist, you will be responsible for managing the entire Accounts Payable process, which includes invoice and payment processing, vendor communication, and maintaining accurate records. This role offers a contract to permanent employment opportunity in a fast-paced environment. Responsibilities: • Oversee the Accounts Payable process, ensuring the seamless processing of invoices and payments. • Collaborate with the team to develop and implement effective Accounts Payable workflows and policies. • Manage system configurations, including user management, data control, and activity tracking. • Build and maintain positive relationships with vendors, and work closely with billing specialists to enhance bill details and formatting. • Process large quantities of invoices, maintaining data accuracy and attention to detail at all times. • Adhere to federal, state, and local regulations, including Sales Tax and 1099 reporting. • Ensure prompt payment of vendor invoices and track vendor deposits and payment terms. • Regularly review Accounts Payable records to ensure the accuracy and integrity of vendor, bill, and financial data. • Perform general ledger coding, ensuring the correct representation of financial data in relation to expenses, capitalized expenses, deposits, etc. • Conduct monthly reconciliation of Accounts Payable Agings and vendor statements. • Assist with other operational functions within the general scope of the role.

Accounts Payable Clerk We are actively seeking an Accounts Payable Clerk to join our team in San Marcos, Texas. This role is crucial in the manufacturing industry, where you will handle tasks such as processing customer credit applications, maintaining detailed customer credit records, and resolving customer inquiries. You will also monitor customer accounts and take appropriate actions when required. Responsibilities: • Engage in data entry tasks and process invoices with precision• Handle accounts payable duties including check runs and coding invoices• Reconcile accounts and ensure all financial data is accurate• Use Excel and Oracle to manage and organize data effectively• Utilize QuickBooks and SAP for various accounting tasks• Oversee full cycle payroll operations• Participate in periodic inventory checks and cycle counts• Monitor AI integration into Titan and troubleshoot any challenges• Ensure compatibility between Access and Titan, addressing any issues that may arise• Prepare for future export capabilities and responsibilities

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist in Cibolo, Texas, 78124, United States. This role is within the automotive manufacturing industry and will involve providing direct support to Accounts Payable, Accounts Receivable, and General Ledger operations, tracking expenditures, and performing Budget vs. Actual analysis. Responsibilities: • Provide direct support to Accounts Payable and Accounts Receivable operations. • Maintain accurate sub-ledger and general ledger accounts in Dynamics AX. • Track and manage company spending approval process. • Prepare Monthly Actual vs Budget reporting for upper management. • Conduct Balance Sheet & P& L Analytics. • Assist with AP process, ensuring invoices are accurately coded, payments are processed timely and General Leader is reconciled. • Identify discrepancies in ledgers and accounts, tracking them and making corrections as needed. • Assist in the creation of Manufacturing and Project Profit and Loss statements. • Support management in the creation of the company Operating Budget and collaborate with management to maintain budget targets. • Assist with banking and Credit Card reconciliations and monthly balance sheet statements. • Supports the month-end close process and maintains schedule. • Assist with completion of quarterly and yearly financial audits. • Provide supporting documentation for internal/external auditor requests. • Support the preparation of Reporting package including Monthly Financial Consolidate Packages, KPI Reporting, and A3.