We are looking for a detail-oriented Legal Secretary to provide comprehensive administrative support to attorneys specializing in transactional and litigation matters. This role requires excellent organizational skills, confidentiality, and the ability to work collaboratively in a fast-paced legal environment. The ideal candidate will excel at managing legal documentation, coordinating schedules, and ensuring smooth day-to-day operations within the firm.<br><br>Responsibilities:<br>• Draft legal documents such as briefs, motions, subpoenas, and summonses based on templates and attorney input.<br>• Organize and file multi-document submissions to state and federal courts, ensuring compliance with filing requirements.<br>• Maintain and update case information, including deadlines and reminders, using the Court Alert system.<br>• Assemble trial notebooks, binders, exhibits, and other case-related documentation.<br>• Open new client and matter files, conduct conflict checks, and collaborate with the New Business Intake team.<br>• Manage document storage and organization within the firm's document management system.<br>• Proofread legal documents for grammar, punctuation, and formatting consistency before submission.<br>• Coordinate scheduling for meetings and conferences, including video conferencing and preparation of materials.<br>• Assist attorneys with billing processes, including time entry and preparation of billing memos.<br>• Arrange travel accommodations and process expense reports for attorneys as needed.
<p><strong>Legal Office Manager</strong></p><p><strong>Location:</strong> Downtown Austin, TX</p><p><strong>Schedule:</strong> Monday – Friday | Full-time, On-site</p><p><strong>About the Role:</strong></p><p>As the Legal Office Manager, you’ll be the organizational backbone of our busy downtown Austin law office. You’ll take charge of day-to-day operations, ensuring that attorneys and staff can focus on client service while you keep everything running smoothly behind the scenes.</p><p>You’ll manage the administrative functions of the office, oversee support staff, and maintain compliance with legal and ethical obligations. Your attention to detail, problem-solving skills, and ability to juggle competing priorities will be essential to your success in this role.</p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Oversee daily office operations and workflows to ensure efficiency and professionalism.</li><li>Supervise administrative and support staff, including scheduling, training, and performance reviews.</li><li>Manage office budget, vendor relationships, and supplies procurement.</li><li>Coordinate onboarding and offboarding of attorneys and staff.</li><li>Handle facilities management, technology needs, and office maintenance in coordination with vendors.</li><li>Maintain and improve administrative systems, including case management and billing procedures.</li><li>Ensure compliance with state bar rules, court deadlines, and internal protocols.</li><li>Support the partners with operational and HR-related tasks as needed.</li></ul><p><br></p>
