We are looking for a detail-oriented Accounts Payable Clerk to join our team in Austin, Texas. This Contract-to-Permanent position offers a dynamic opportunity to contribute to financial operations and collaborate across departments. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks with precision and professionalism.<br><br>Responsibilities:<br>• Process departmental credit card transactions monthly, ensuring all entries are accurately coded and supported by appropriate documentation.<br>• Assist in the maintenance of the Microix AP invoice and requisition system, providing support to senior team members.<br>• Communicate effectively with staff members across departments, including nearly 40 credit card holders, to address inquiries and ensure smooth operations.<br>• Demonstrate respect and compassion while interacting with clients facing challenges such as homelessness, mental health concerns, and financial hardship, ensuring a client-focused approach.<br>• Perform monthly reconciliations of credit card statements and resolve discrepancies promptly.<br>• Handle invoice coding and processing with attention to detail and adherence to company policies.<br>• Support expense management activities, including allocation, reimbursement, and reporting.<br>• Facilitate check runs and ensure timely payments to vendors while maintaining accurate records.<br>• Utilize Microsoft Excel for data entry and financial analysis to improve operational efficiency.<br>• Collaborate with the finance team to streamline accounts payable processes and maintain compliance.
We are looking for a meticulous Accounts Payable Clerk to join our team in San Antonio, Texas. In this Contract-to-Permanent position, you will be responsible for ensuring the accurate and timely management of financial transactions, including invoice processing and payment preparation. This role offers an excellent opportunity to contribute to a collaborative and fast-paced environment while developing your career in accounting.<br><br>Responsibilities:<br>• Verify and process invoices with precision to ensure compliance with company policies.<br>• Prepare and execute payment batches, including checks and electronic transfers, in a timely manner.<br>• Reconcile accounts payable transactions to maintain alignment with purchase orders and vendor agreements.<br>• Organize and update financial records, ensuring all documentation is complete and readily accessible.<br>• Assist in the processing of employee expense reports in accordance with established guidelines.<br>• Support month-end and year-end closing processes by reconciling accounts payable balances and generating required reports.
We are looking for an experienced Accounts Payable Specialist to join our team in Austin, Texas on a contract basis. This role offers a flexible part-time schedule of 20-30 hours per week and involves supporting a small, publicly traded company in the manufacturing industry. The ideal candidate will bring expertise in managing accounts payable processes and have a strong working knowledge of NetSuite.<br><br>Responsibilities:<br>• Oversee and manage the accounts payable inbox, ensuring timely responses and processing of invoices.<br>• Perform reconciliations, including handling credit card reconciliations across multiple accounts.<br>• Accurately enter and code invoices into the accounting system using NetSuite.<br>• Review and process purchase orders and expense reports in compliance with company policies.<br>• Collaborate with subsidiaries to ensure accurate financial reporting and payment processing.<br>• Utilize tools like Microsoft Excel and Expensify for data management and reporting.<br>• Maintain accurate records of accounts payable transactions and resolve discrepancies as needed.<br>• Support the preparation of financial documents and reports for internal and external stakeholders.<br>• Ensure compliance with accounting standards and company policies throughout all accounts payable activities.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Taylor, Texas. This position offers an excellent opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will excel in handling high volumes of invoices, maintaining vendor relationships, and ensuring accuracy in financial data.<br><br>Responsibilities:<br>• Process a high volume of invoices with accuracy and efficiency.<br>• Ensure proper coding and entry of invoices into the accounting system.<br>• Perform account reconciliations to verify and maintain financial records.<br>• Manage vendor relationships, including addressing inquiries and resolving discrepancies.<br>• Handle purchase orders and match them with corresponding invoices.<br>• Conduct regular check runs and process payments via ACH transfers.<br>• Prepare and process Form 1099 documentation in compliance with regulations.<br>• Utilize Microsoft Excel for data analysis and reporting.<br>• Collaborate with internal teams to ensure seamless financial operations.
<p><strong>The Opportunity</strong></p><p>A privately backed, fast-scaling technology manufacturer needs a seasoned <strong>Bookkeeper</strong> to build and own day-to-day accounting operations as the company moves from start-up stage into hyper-growth. Reporting directly to the leadership team, you’ll keep the books spotless, streamline processes, and deliver real-time insights that help the business pivot quickly. <strong>You will love this opportunity if you appreciate law enforcement, military, outdoor tactical activities, emerging technology, and multi-operational businesses. </strong></p><p><br></p><p><strong>Remote</strong></p><p><strong>60K</strong></p><p><strong>Emerging Technology</strong></p><p><strong>Scaling Company - A LOT of opportunity for growth</strong></p><p><br></p><p><br></p><p>What You’ll Do</p><ul><li><strong>Full-cycle AP & AR</strong> in <strong>QuickBooks Online</strong>: enter, code, and pay invoices; manage purchase orders; post receipts; reconcile vendor statements.</li><li><strong>Quoting & PO workflow</strong>: create and track purchase orders, ensuring clean hand-offs between finance, sales, and operations.</li><li><strong>Process automation</strong>: identify manual pain points and roll out smart, scalable fixes.</li><li><strong>Month-end close</strong>: reconcile bank/credit-card accounts, prepare journal entries, and verify multi-state sales-tax remittances.</li><li><strong>Insightful reporting</strong>: craft concise dashboards and ad-hoc analyses that let executives “switch gears” rapidly.</li><li><strong>Cross-functional support</strong>: partner with a lean, technically minded team—moving from topic to topic without losing accuracy.</li></ul><p>Must-Have Qualifications</p><ul><li><strong>3+ years</strong> progressive bookkeeping experience, including <strong>high-volume AP/PO work</strong> in <strong>QuickBooks Online.</strong></li><li>Proven track record <strong>making POs & invoicing</strong> inside QBO; QuickBooks certification strongly preferred.</li><li>Hands-on sales-tax compliance (multi-state experience a plus).</li><li>Demonstrated discernment when juggling shifting priorities in an entrepreneurial setting.</li><li>Comfort driving <strong>process-automation initiatives</strong> in a fast-moving, hyper-growth company.</li></ul><p><strong>S</strong>oft-Skill DNA</p><ul><li><strong>Adaptable ball-switcher:</strong> pivots smoothly between tactical bookkeeping and strategic problem-solving.</li><li>Solutions-oriented, proactive, and unruffled when dynamics change.</li><li>Entrepreneurial spirit with the judgment to safeguard cash and controls.</li></ul><p>Why Join</p><ul><li><strong>Impact from Day 1:</strong> your work directly influences cash flow, scalability, and stakeholder confidence.</li><li><strong>Remote-first flexibility</strong> with founders who value autonomy and results.</li><li><strong>Growth runway:</strong> as revenue accelerates, you’ll help architect finance processes for the next stage and can expand into broader ops, systems, or leadership roles.</li><li>Competitive package: salary, PTO, 401(k), and ancillary benefits (all except health insurance).</li></ul><p><br></p>
