2 results for Administrative Front Desk Coordinator in Austin, TX

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities. Responsibilities: • Managing the organization and presentation of the front desk area. • Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required. • Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information. • Daily collection and sorting of mail from the front of the HQ building. • Sending outgoing mail, including certified mail and FedEx. • Overseeing inventory, ordering supplies, and stocking common areas and breakrooms. • Maintaining office equipment and supplies. • Decorating the lobby and breakroom for holidays and events as appropriate. • Setting up, rotating, and cleaning conference rooms throughout the day for all meetings. • Managing the conference room calendar and aiding in resolving conflicts as needed. • Coordinating group lunch orders for internal meetings and customer meetings as requested. • Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. • Managing vehicle maintenance, insurance, gas receipts, registration, and usage. • Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials. • Ordering business cards for new and existing employees. • Overseeing employee badging and access. • Assisting in the planning and execution of company events and initiatives. • Undertaking other special projects as needed for all departments.

Office Services Associate We are offering a long term contract employment opportunity for an Office Services Associate to join our team in Austin, Texas. As an Office Services Associate, you will be responsible for a wide array of office and client support tasks, focusing on providing top-tier customer service and maintaining efficient office operations. Responsibilities: • Handle customer inquiries with a detail-oriented approach, ensuring high levels of customer satisfaction. • Provide support for services in hospitality facilities, audio/visual, and reception. • Utilize your skills in digital reprographics, mail, and other office equipment to perform office functions efficiently. • Prioritize workflow to meet deadlines and complete projects in a timely manner. • Maintain accurate logs for all office services work. • Adhere to established procedures and policies, making independent decisions that align with business needs. • Troubleshoot basic equipment problems, placing service calls when needed. • Interact effectively with diverse backgrounds, both within the team and with clients. • Handle sensitive and/or confidential documents and information with care. • Ensure quality assurance on your own work and that of others.