We are looking for an experienced Accounts Payable Specialist to join our team in Austin, Texas on a contract basis. This role offers a flexible part-time schedule of 20-30 hours per week and involves supporting a small, publicly traded company in the manufacturing industry. The ideal candidate will bring expertise in managing accounts payable processes and have a strong working knowledge of NetSuite.<br><br>Responsibilities:<br>• Oversee and manage the accounts payable inbox, ensuring timely responses and processing of invoices.<br>• Perform reconciliations, including handling credit card reconciliations across multiple accounts.<br>• Accurately enter and code invoices into the accounting system using NetSuite.<br>• Review and process purchase orders and expense reports in compliance with company policies.<br>• Collaborate with subsidiaries to ensure accurate financial reporting and payment processing.<br>• Utilize tools like Microsoft Excel and Expensify for data management and reporting.<br>• Maintain accurate records of accounts payable transactions and resolve discrepancies as needed.<br>• Support the preparation of financial documents and reports for internal and external stakeholders.<br>• Ensure compliance with accounting standards and company policies throughout all accounts payable activities.
We are looking for a skilled Accounts Payable Specialist to join our team in San Antonio, Texas. This is a Contract to permanent opportunity with a company in the manufacturing industry, offering the chance to contribute to a fast-paced and dynamic work environment. The ideal candidate will have expertise in managing high-volume invoice processing and a strong understanding of accounting principles.<br><br>Responsibilities:<br>• Process and manage a high volume of accounts payable transactions, handling 500+ invoices weekly.<br>• Accurately code invoices to ensure proper categorization and alignment with company standards.<br>• Perform 3-way matching of invoices, purchase orders, and receipts to ensure accuracy and compliance.<br>• Utilize Microsoft Great Plains Accounting software to manage and track financial data.<br>• Collaborate with internal teams to resolve discrepancies and maintain accurate records.<br>• Ensure timely payment of invoices while adhering to company policies and procedures.<br>• Maintain organized and up-to-date financial documentation for audit purposes.<br>• Identify opportunities to improve accounts payable processes and drive efficiency.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Austin, Texas. This Contract-to-Permanent position offers a dynamic opportunity to contribute to financial operations and collaborate across departments. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks with precision and professionalism.<br><br>Responsibilities:<br>• Process departmental credit card transactions monthly, ensuring all entries are accurately coded and supported by appropriate documentation.<br>• Assist in the maintenance of the Microix AP invoice and requisition system, providing support to senior team members.<br>• Communicate effectively with staff members across departments, including nearly 40 credit card holders, to address inquiries and ensure smooth operations.<br>• Demonstrate respect and compassion while interacting with clients facing challenges such as homelessness, mental health concerns, and financial hardship, ensuring a client-focused approach.<br>• Perform monthly reconciliations of credit card statements and resolve discrepancies promptly.<br>• Handle invoice coding and processing with attention to detail and adherence to company policies.<br>• Support expense management activities, including allocation, reimbursement, and reporting.<br>• Facilitate check runs and ensure timely payments to vendors while maintaining accurate records.<br>• Utilize Microsoft Excel for data entry and financial analysis to improve operational efficiency.<br>• Collaborate with the finance team to streamline accounts payable processes and maintain compliance.
We are looking for an experienced Accounts Payable Supervisor/Manager to join our team in Austin, Texas. This Contract-to-permanent position offers the opportunity to oversee key financial operations while contributing to the success of our organization in the IT Software industry. The ideal candidate will excel in managing payroll processes, handling multi-state operations, and ensuring compliance with financial regulations.<br><br>Responsibilities:<br>• Oversee payroll processing for approximately 800 employees across multiple states, including salary and hourly staff.<br>• Reconcile payroll accounts to ensure accurate and timely financial reporting.<br>• Manage 401(k) administration and ensure proper handling of employee contributions and matching.<br>• Upload commission data and ensure accurate compensation calculations.<br>• Handle certified payroll tasks, ensuring compliance with relevant regulations.<br>• Supervise accounts payable functions, including coding invoices and managing check runs.<br>• Implement and monitor Automated Clearing House (ACH) transactions for efficient payment processing.<br>• Utilize ADP Workforce Now for payroll and workforce management tasks.<br>• Ensure accurate processing of multi-state payroll operations and address any discrepancies.<br>• Collaborate with teams to improve financial workflows and reporting processes.
<p><strong>About the Role:</strong></p><p>You will be responsible for overseeing all aspects of cost allocation through accounts payable, inventory, and purchasing systems. Your role ensures the organization’s accounting principles, procedures, and internal controls are properly maintained to produce GAAP accrual-based financial statements. You will ensure compliance with payment policies and funding requirements, always maintaining confidentiality and supporting the organization’s mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><em>Accounting:</em></p><ul><li>Prepare journal entries with supporting documentation, following GAAP and company policies.</li><li>Organize and coordinate posting of entries to general and subsidiary ledgers to ensure timely month-end close.</li><li>Review trial balance accounts monthly for accuracy and reasonableness.</li><li>Coordinate closing of payables, purchasing, and inventory modules in the ERP system.</li><li>Understand cash funding requirements to ensure payments are made by the correct entities.</li><li>Identify and prepare monthly and year-end accruals within deadlines.</li><li>Understand supply chain workflows and related accounting entries.</li><li>Address system processing errors through adjusting entries.</li><li>Ensure subsidiary detail accuracy and timely clearance of inventory and purchase order lines.</li><li>Manage the virtual card program, including policies and accounting entries.</li><li>Review weekly invoice registers for data integrity and proper coding before payment processing.</li><li>Record correcting entries to maintain system integrity and data analysis accuracy.</li><li>Calculate weighted average unit costs and review invoice price variance reports.</li><li>Develop reports to measure productivity and compliance, analyzing data to improve department performance.</li></ul><p><em>Reconciling:</em></p><ul><li>Prepare weekly/monthly reconciliations of intercompany fundings in line with agreements and policies.</li><li>Oversee reconciliation of accounts payable, purchasing, and inventory sub-ledgers to the general ledger.</li><li>Analyze accounts payable aging reports and vendor statements to resolve discrepancies.</li><li>Reconcile unsettled virtual card and credit card transactions with banking records.</li><li>Perform additional account reconciliations as assigned.</li></ul><p><em>Taxes:</em></p><ul><li>Ensure accurate application of sales and use tax on vendor invoices per state and local laws.</li><li>Manage filing and payments of sales and use taxes.</li><li>Lead external sales tax audits and conduct internal reviews.</li><li>Prepare tax workpapers for quarterly federal tax estimates and annual returns.</li><li>Coordinate processing of all required 1099 forms timely and accurately.</li></ul><p><em>Accounts Payable Operations:</em></p><ul><li>Oversee daily accounts payable department operations.</li><li>Manage, train, and develop accounts payable technicians and staff accountants.</li><li>Ensure accurate invoice coding and timely payments within terms to support financial reporting and compliance.</li><li>Monitor aging and hold reports to ensure timely payment and correct entity obligations.</li><li>Manage vendor verification, setup, and maintenance in systems.</li><li>Develop and maintain internal controls and procedures related to accounts payable.</li><li>Administer procurement and fund card programs.</li></ul>
<p>We are looking for a skilled Full Charge Bookkeeper to join our team in Boerne, TX. This Contract-to-Permanent position offers an excellent opportunity for growth within a dynamic construction industry environment. The ideal candidate will have strong expertise in accrual accounting, QuickBooks Online, and financial management tailored to construction projects.</p><p><br></p><p>Responsibilities:</p><p>• Perform comprehensive bookkeeping tasks, including reconciling bank accounts, credit card statements, and company financials.</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.</p><p>• Assist with collections by engaging with clients to resolve overdue accounts and improve cash flow.</p><p>• Utilize QuickBooks Online to track job costs, monitor project budgets, and analyze profitability using tools such as QuickBooks Projects.</p><p>• Prepare and record journal entries, ensuring accurate month-end closings and maintaining up-to-date financial records.</p><p>• Collaborate with the payroll administrator to ensure payroll entries are accurate and completed efficiently.</p><p>• Apply construction-specific accounting practices, including job costing, project accounting, and adherence to contract requirements.</p><p>• Provide detailed financial reporting for construction projects, focusing on progress, margins, and budget adherence.</p><p>• Support compliance with industry standards and deadlines to maintain accurate financial positioning.</p>
<p>We are looking for a detail-oriented Grant Accountant to join our team on a contract basis in Austin, Texas. In this role, you will be responsible for managing grant-related financial activities, ensuring compliance with funding requirements, and providing support for audits and reporting processes. This position offers an excellent opportunity to contribute to the organization's financial operations and collaborate with various departments.</p><p><br></p><p>Responsibilities:</p><ul><li>Compile monthly backup documentation for grant billing and accounts payable processes.</li><li>Oversee accounts payable, including coding and reconciliations.</li><li>Gather necessary records for annual audits and funder-specific audits conducted throughout the year.</li><li>Provide backup materials for grants monitoring activities as required.</li><li>Assist in preparing monthly revenue, expenditure, and general ledger reports.</li><li>Review and process subcontractor invoices and requisitions.</li><li>Update and maintain the grants income spreadsheet to ensure accurate financial tracking.</li><li>Manage grant-related information within databases to support billing and other financial systems.</li><li>Participate in program meetings and provide support to the Finance team as needed.</li><li>Collaborate with the Accounting Grants Manager and Director of Grants and Contract Compliance on various tasks.</li><li>Perform additional duties as assigned to support financial operations.</li></ul>
We are looking for a detail-oriented Billing Analyst for a Contract-to-Permanent position in San Antonio, Texas. This role involves managing a backlog of invoice requests, ensuring accuracy in complex billing processes, and collaborating across teams to maintain financial consistency. If you thrive in fast-paced environments and have a strong analytical mindset, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Process a high volume of invoice requests efficiently while maintaining accuracy.<br>• Review and analyze complex contracts and budgets to ensure accurate billing and invoicing.<br>• Perform reconciliations to verify the consistency and accuracy of billing and accounting records.<br>• Leverage intermediate Excel skills, such as creating formulas, to streamline billing processes and organize data.<br>• Utilize enterprise resource planning systems for billing purposes; experience with Great Plains is highly preferred.<br>• Collaborate with internal departments to resolve billing discrepancies and clarify contract terms.<br>• Ensure compliance with company policies and procedures in all billing activities.<br>• Proactively identify process improvement opportunities to enhance efficiency in billing operations.<br>• Manage priorities effectively to meet tight deadlines in a fast-paced environment.
