<p><strong><u>Accounts Payable Specialist</u></strong> - Construction company</p><p><em>Direct-Hire/Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p><br></p><p>Robert Half has partnered with a construction company based in the East Hartford area in their search of an accounting professional to join their team, reporting to the Controller. This position will mainly handle the AP for the company but will also be crossed trained and assist with AIA Billing, AR/Collections, and other project accounting responsibilities. Construction industry experience is preferred but not required for this position.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Entering vendor invoices, 3-way matching</li><li>Assign invoices to PO's and associated projects</li><li>Reconcile vendor statements</li><li>Managing sales tax exempt certificates as needed per project</li><li>Assist with preparing weekly check runs</li><li>Processing lien waivers</li><li>AR/Collections</li><li>AIA Billing</li><li>Certified Payroll</li></ul><p>Qualifications:</p><ol><li>2+ years of accounts payable experience (any additional accounting experience is a plus!)</li><li>Accounting / ERP software experience</li><li>Comfortable in small office / close-knit team environment</li><li>Construction industry is preferred</li></ol><p><br></p><p>Our clients offers a competitive salary range in addition to healthcare insurance, 401k match, and paid time off.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply and/or emailing it to <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our client in the construction industry in Johnston, Rhode Island. This role is critical in managing financial transactions and ensuring the accuracy of accounts payable processes across various projects. You will collaborate closely with project teams and vendors to maintain seamless operations in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately processes invoices, credit card receipts, and cash disbursements.</p><p>• Delegate appropriate job and cost coding to financial documents to ensure proper tracking.</p><p>• Maintain organized and accurate records within the accounting system.</p><p>• Collaborate with project managers and vendors to resolve discrepancies and ensure timely payments.</p><p>• Conduct regular check runs and verify payment details.</p><p>• Assist with tracking and reconciling accounts payable transactions across multiple projects.</p><p>• Monitor and manage the accounts payable cycle to meet deadlines and financial objectives.</p>
<p>We are working with a long-standing client in Portsmouth, Rhode Island to help them identify their next Accounts Payable Specialist. This is a direct hire, permanent role that is in-office. Our client offers a competitive salary and excellent benefits. </p><p><br></p><ul><li>Review, verify, and process vendor invoices for accuracy, completeness, proper authorization, and compliance with company policies</li><li>Match invoices with purchase orders and receiving documents to confirm quantity, pricing, and terms are accurate before processing payments</li><li>Prepare and process payments including checks, electronic transfers, ACH, and wire transfers according to established payment schedules</li><li>Enter invoice data into accounting systems and assign proper general ledger account codes per accounting policies and procedures</li><li>Reconcile vendor statements, monitor account balances, and resolve outstanding balances, discrepancies, or payment disputes</li><li>Communicate with vendors and internal stakeholders regarding invoice status, payment inquiries, and account-related issues</li><li>Maintain organized and accurate records of invoices, payments, vouchers, and correspondence for audit and compliance purposes</li><li>Monitor payment schedules to ensure timely disbursements, avoid late fees, and identify available discount opportunities</li><li>Generate and maintain accounts payable aging reports, payment activity summaries, and cash flow projections</li><li>Assist with month-end and year-end closing activities including reconciliations, accruals, and financial reporting</li><li>Maintain accurate vendor records including banking information, tax documents (W-9s), and payment terms</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our client in New Bedford, Massachusetts. This role is crucial in ensuring accurate and timely processing of vendor invoices, payments, and reconciliations. The ideal candidate will be highly organized, possess strong communication skills, and excel in maintaining compliance with company policies and procedures.</p><p><br></p><p>Responsibilities:</p><p>•Communicate effectively with project managers and vendors to secure necessary approvals for invoices and resolve discrepancies.</p><p>• Prepare and process payments, including checks, credit cards, and electronic transfers, while managing records and filing paid invoices.</p><p>• Maintain accurate records of subcontractor and vendor insurance certificates, ensuring compliance with requirements and updating systems accordingly.</p><p>• Handle state agency reporting related to subcontractor payments and ensure timely submission.</p><p>• Reconcile vendor accounts, credit card statements, and accounts payable to the general ledger.</p><p>• Respond promptly to inquiries from vendors and staff regarding invoice statuses and payment details.</p><p>• Support the development and improvement of departmental policies and procedures while assisting with special projects as assigned.</p><p>• Collaborate with other departments, providing cross-training and assistance when needed.</p>
<p><strong><u>Office Manager/Accounting Clerk</u></strong></p><p><strong>Location:</strong> Cromwell, CT (On-site, <strong><em>hybrid </em></strong>role after training!)</p><p><strong>Compensation:</strong> Up to $65,000 annually, depending on experience</p><p><br></p><p>Our client, a well-established healthcare-related organization local to <strong>Cromwell, CT</strong>, is seeking an experienced <strong>Office Manager/Accounting Clerk</strong> to support daily operations in a small, collaborative office environment. This role is ideal for a detail-oriented administrative professional with a strong background supporting accounting and administrative functions.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process payroll accurately and on time</li><li>Provide accounts payable support</li><li>Assist with internal and external audits by preparing documentation and reports</li><li>Manage employee benefits administration and serve as a point of contact for benefits-related questions</li><li>Perform general administrative duties to support various members of the office team and board members</li><li>Maintain organized records and ensure compliance with internal procedures</li><li>Utilize Excel for reporting, tracking, and data analysis</li></ul><p>Qualifications</p><ul><li>Prior experience in an <strong>office administration or office manager role</strong>, with direct support of accounting and administrative functions</li><li><strong>Strong Excel skills</strong> (required)</li><li>Experience working in a small office environment where you have been a jack of all trades</li><li>Excellent organizational skills and attention to detail</li><li>Ability to multitask and support a small team in a fast-paced office setting</li><li>Strong communication and problem-solving skills</li></ul><p><br></p><p>Interested and qualified candidates are encouraged to apply today by sending their resume to: <strong>daniele.zavarella@roberthalf com</strong></p>
<p><strong><u>Construction AR & Billing Specialist </u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact:<u> Drew.Schroll@RobertHalf com</u></p><p><br></p><p>AWESOME OPPORTUNITY THAT WONT BE OPEN FOR LONG!</p><p><br></p><p>Robert Half has partnered with a valued client in their search of a <strong><u>Construction Accounts Receivable and Billing Specialist</u></strong>. Our client is well-established and consistently growing and looking for someone with strong <em>AIA Billing</em> experience from within the construction industry. </p><p><br></p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Manage billing operations for construction projects, including percent completion invoicing.</p><p>• Oversee the accurate processing of cash receipts and maintain detailed financial records.</p><p>• Handle commercial collections, ensuring timely resolution of outstanding balances.</p><p>• Collaborate with project managers to verify billing details and address discrepancies.</p><p>• Monitor accounts receivable aging reports to identify and prioritize collection efforts.</p><p>• Ensure compliance with company policies and industry regulations during all accounts receivable processes.</p><p>• Provide regular updates and reports on billing and collection activities to senior management.</p><p>• Assist in streamlining accounts receivable procedures to enhance efficiency.</p><p>• Build and maintain effective relationships with clients to facilitate smooth collections.</p><p>• Address customer inquiries regarding invoices and payment issues promptly.</p><p><br></p><p><em><u>Ideal experience:</u></em></p><p>• 5+ years of experience in accounts receivable and collections </p><p>• Strong knowledge of construction billing processes, including percent completion invoicing.</p><p>• Excellent attention to detail and ability to manage multiple tasks simultaneously.</p><p>• Strong computer and accounting software skills </p><p><br></p><p><br></p><p>Our client has some of the best health insurance benefits in the industry, a strong 401k match, paid time off, and a very strong pay range for this position. </p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p><br></p>
<p><strong>Payroll Administrator (PERMANENT / FULL TIME)</strong></p><p><strong>Location:</strong> Onsite – Full Time</p><p> <strong>Salary:</strong> Up to $75,000 annually (based on experience), bonus potential!</p><p><br></p><p>Seeking an experienced <strong>Payroll Administrator</strong> to join our client's team and take full ownership of the in-house payroll function. This is a full-time, onsite role ideal for a detail-oriented payroll professional who thrives in a high-volume environment.</p><p><br></p><p><strong>Day to day:</strong></p><ul><li>Own and manage the <strong>entire payroll process</strong> from start to finish</li><li>Process <strong>high-volume, in-house payroll</strong> accurately and on time</li><li>Handle payroll deductions, benefits, and <strong>wage garnishments</strong></li><li>Prepare and reconcile <strong>payroll reports</strong> and audits</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Maintain employee payroll records and support internal payroll inquiries</li><li>Partner with HR and Finance as needed to ensure payroll accuracy</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>5+ years of experience</strong> processing high-volume payroll</li><li>Strong proficiency in <strong>Excel</strong> (reporting, data analysis, reconciliations)</li><li>Hands-on experience with <strong>payroll software systems</strong></li><li>Exceptional attention to detail and organizational skills</li><li>Ability to work independently and meet strict deadlines</li></ul><p><strong>Benefits:</strong></p><ul><li><strong>Excellent benefits package</strong></li><li>Generous <strong>PTO</strong></li></ul><p><br></p><p>Please apply today to Daniele.Zavarella@roberthalf com!</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Newport, Rhode Island. This Contract to permanent opportunity offers an excellent path for professionals eager to contribute to financial operations and compliance efforts. The role involves a variety of accounting tasks, including accounts payable processing, vendor management, and assisting with audits.<br><br>Responsibilities:<br>• Process a range of accounts payable invoices, including those related to purchase orders, SG& A, warehousing, freight, and quality assurance testing.<br>• Accurately code invoices to appropriate general ledger accounts.<br>• Review vendor statements to identify and address missing invoices.<br>• Handle credit card expenditure processing and reconciliation.<br>• Participate in check-run procedures and collaborate with finance staff on payables and vendor management.<br>• Investigate discrepancies identified during weekly Received Not Invoiced meetings.<br>• Assist in preparing documentation for annual audits.<br>• Ensure compliance with accounting principles and company policies.<br>• Maintain and update records related to insurance certificates and compliance databases.<br>• Organize and file departmental records to ensure efficient management of documentation.
