15 results for Accounts Payable Specialist in Amsterdam Ny
Accounts Receivable/Payable Specialist<p>We are seeking an Accounts Receivable/Payable Specialist to join our team in the Albany Area, New York, 12204-2728, United States. This role will be crucial in maintaining efficient and accurate financial operations within our company, focusing on accounts payable, invoicing, collections, and cash applications. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure high-volume data entry with exceptional speed and accuracy for customer credit applications</p><p>• Manage the accounts payable and invoicing processes, verifying transaction information and allocating GL coding</p><p>• Maintain financial historical records by filing accounting documents</p><p>• Handle invoice imaging and record retention of accounts payable, billing, and cash-related documents</p><p>• Reconcile vendor statements monthly and resolve outstanding discrepancies quickly and effectively</p><p>• Obtain revenue by verifying transaction information, computing charges and refunds, and preparing and submitting invoices to the customer by various means</p><p>• Collect revenue by reminding delinquent accounts and notifying customers of insufficient payments</p><p>• Exercise integrity and confidentiality in financial reporting</p><p>• Strengthen and grow relationships with vendors and internal/external customers with a high level of customer service</p><p>• Conduct other tasks as directed by management in line with the job function.</p>Accounts Payable<p>The Accounts Payable Specialist is responsible for managing and processing all company invoices and payments in a timely and accurate manner. This position requires a strong attention to detail, the ability to work independently, and effective communication skills to collaborate with various teams across the organization. The ideal candidate will have experience with accounts payable processes, vendor management, and internal controls. This position reports to a senior accountant.</p><p><strong>Responsibilities:</strong></p><ul><li>Review, verify, and process invoices in a timely and accurate manner.</li><li>Ensure invoices are properly coded and comply with company policies and procedures.</li><li>Resolve discrepancies and communicate directly with vendors when necessary.</li><li>Prepare and process payments, including check runs, ACH, and wire transfers.</li><li>Ensure timely payment of invoices to avoid late fees.</li><li>Track and reconcile accounts payable transactions to ensure accurate records.</li><li>Maintain and update vendor records, including contact and payment information.</li><li>Handle vendor inquiries regarding payment status, discrepancies, or issues.</li><li>Negotiate payment terms with vendors when required to optimize cash flow.</li><li>Review employee expense reports for accuracy and ensure compliance with company policies.</li><li>Process employee reimbursements in accordance with company guidelines.</li><li>Ensure adherence to internal controls, company policies, and all relevant regulations.</li><li>Assist in external audits by providing necessary documentation and support related to accounts payable.</li><li>Maintain accurate and organized records of all accounts payable transactions.</li><li>Prepare, analyze, and present accounts payable reports for management review.</li><li>Identify opportunities for process improvements to streamline the accounts payable workflow.</li><li>Propose and implement changes to increase efficiency and reduce errors in the accounts payable process.</li></ul>Accounts Payable Clerk<p><strong>Position: Accounts Payable Clerk</strong></p><p><strong>Location: Albany, NY</strong></p><p><strong>Employment Type: Short-Term Contract</strong></p><p><br></p><p>We are seeking a detail-oriented <strong>Accounts Payable Clerk</strong> to join our client’s team in Albany, NY. This role focuses heavily on reviewing financial statements and resolving past-due accounts payable. It is an excellent short-term opportunity to contribute to a dynamic and fast-paced work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process customer credit applications with accuracy and efficiency.</li><li>Maintain and update customer credit records.</li><li>Address and resolve customer inquiries promptly.</li><li>Monitor customer accounts and take necessary actions to ensure account accuracy.</li><li>Perform detailed statement reviews and assist with reconciliation tasks.</li><li>Utilize Microsoft Excel for data entry, analysis, and financial reporting.</li><li>Apply knowledge of invoices and credit memos in daily operations.</li></ul><p><br></p>Accounting Clerk<p>We are seeking a detail-oriented individual with accounting skills to join our clients team in Clifton Park, New York. This role offers a short term contract employment opportunity in the finance industry. As a member of our accounting team, you will be mainly focusing on customer service, invoice processing, data entry, and managing accounts payable and receivable. This role is a 30 hour work week.</p><p><br></p><p>Responsibilities: </p><p>• Accurately process invoices, ensuring all relevant data is correctly entered</p><p>• Handle accounts payable and receivable, ensuring all transactions are accurately recorded and processed</p><p>• Provide excellent customer service, responding to inquiries, and resolving issues promptly</p><p>• Carry out data entry tasks, ensuring the accuracy of all entries</p><p>• Utilize Excel formulas for efficient data processing and management</p><p>• Monitor customer accounts and take appropriate action when necessary</p>Accounting Clerk<p>We are seeking an Accounting Clerk to join our client's team based in Saratoga, New York. As a crucial member of our team, you will be tasked with handling accounts payable, accounts receivable, and data entry, among other duties. This role is a short-term, part-time contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and sub invoices efficiently and accurately</p><p>• Ensure all account activities are current with no backlog</p><p>• Handle data entry tasks with high precision</p><p>• Perform account reconciliation duties as needed</p><p>• Utilize Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks</p><p>• Oversee billing activities and invoice processing</p><p>• Maintain accurate and current customer credit records</p><p>• Monitor customer accounts and take necessary action when required</p><p>• Utilize SAGE Timberline for various accounting tasks, if possible</p><p>• Address customer inquiries in a timely and detail-oriented manner.</p>Bookkeeper<p>We are in search of a meticulous and organized Bookkeeper at our location in Troy, New York. In this role, you'll be responsible for overseeing a variety of financial transactions, managing the accounts payable and receivable processes, payroll, and maintaining accurate financial records. Having experience in or familiarity with utilizing construction software (or a similar industry) is a huge plus!</p><p><br></p><p>Responsibilities</p><p><br></p><p>• Oversee financial transactions and perform bank reconciliations to ensure accuracy and compliance.</p><p>• Manage both the accounts payable and accounts receivable processes to maintain proper financial flow.</p><p>• Input financial data extensively into our accounting software for record-keeping purposes.</p><p>• Maintain and update financial records, contracts, annual budgets, tax reports, and financial statements to ensure up-to-date information.</p><p>• Process invoices, checks, and payroll in a timely manner, and resolve any invoice-related issues efficiently.</p><p>• Ensure the accuracy of the general ledger and journal entries, and prepare balance sheets and financial reports for review.</p><p>• Update and set up jobs in job costing to accurately track project expenses.</p><p>• Handle HR responsibilities such as onboarding new hires, updating policies and procedures, and managing benefit and renewal changes.</p><p><br></p><p>If you are interested in this position and learning more, please contact Mary Christman or Gabrielle Maisonet at 518-462-1430. We look forward to speaking with you!</p>Accounting Assistant<p>We are in search of an Accounting Assistant to join our team. This role is based in the Saratoga Springs NY area and is an exciting opportunity that offers a chance to engage in a variety of tasks. As an Accounting Assistant, you'll be tasked with managing vendor invoices, customer invoicing, and maintaining financial records. In addition, you'll be expected to work with several departments to enhance processes and improve financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Handle vendor invoices, ensuring accuracy and completeness of documentation.</p><p>• Collaborate with the purchasing/receiving department to rectify discrepancies.</p><p>• Guarantee that invoices are paid on time through check runs, ACH, and wire transfers.</p><p>• Promptly reconcile vendor statements and address any discrepancies.</p><p>• Keep AP records organized and maintain supporting documentation.</p><p>• Accurately generate and send customer invoices in a timely manner.</p><p>• Monitor outstanding accounts and follow up to ensure prompt payment.</p><p>• Manage the cash application process and reconcile AR accounts.</p><p>• Respond to customer inquiries related to billing and payment discrepancies, working closely with sales & customer support.</p><p>• Assist in closing activities at the end of the month and year, including journal entries and reconciliations.</p><p>• Maintain up-to-date financial records.</p><p>• Support other departments by providing necessary documentation and reports.</p><p>• Work with various departments to optimize processes and enhance financial operations.</p><p>• Strive for resolution time for AP/AR discrepancies and maintain a positive feedback rate from vendors and customer</p>Accounting Clerk<p>Our client out of Saratoga is seeking a detail-oriented and self-motivated individual to fill their Accounting Clerk Role. This person would assist with basic accounting and data entry tasks. You'll play a key role in maintaining accurate records, ensuring no backlog of invoices, and supporting the team during a busy period.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>Enter vendor and subcontractor invoices into the system.</p><p>Maintain accurate and timely data entry to prevent backlogs.</p><p>Utilize SAGE Timberline software (preferred, but not required).</p><p>Collaborate with a small team of strong-minded individuals in a fast-paced environment.</p><p>Manage responsibilities independently.</p>Accounting Specialist<p>You could grow your career with a thriving company, in this Accounting Specialist position available through Robert Half. You could handle matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R), as the Accounting Clerk for this reputable business. This position is a permanent role and is located in the Johnstown, New York area. This position comes with terrific benefits, a wonderful work space/office, and a dynamic team culture.</p><p><br></p><p>Responsibilities</p><p><br></p><p>- Resolve discrepancies by examining possible sources of disagreement, recreating likely actions, and identifying the effect on other accounts; generate correction documents as required</p><p><br></p><p>- Handle general accounting tasks: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p><br></p><p>- Carry out additional related duties and help with special projects on an as-needed basis</p><p><br></p><p>- Post financial information to journals and ledgers</p><p><br></p><p>- Support Accounts Receivable by processing daily invoices/credit, applying cash receipts, and helping with collection of past due balances</p><p><br></p><p>- Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing</p><p><br></p><p>- Code documents using the proper classification of expenditure codes and accounting codes</p><p><br></p><p>- Prepare statements and reports that require utilization of a variety of sources</p>Accounting Clerk<p><strong>Accounting Specialist</strong></p><p>We are seeking a highly organized and detail-oriented Accounting Specialist to join our clients team in the Ballston Spa area. You will manage day-to-day financial operations, focusing on accounts payable (AP) and accounts receivable (AR). This role ensures accuracy, compliance, and efficiency in financial transactions while supporting overall financial health.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>Accounts Payable (AP)</strong></p><ul><li>Process and review vendor invoices for accuracy and proper documentation.</li><li>Work with purchasing/receiving to resolve discrepancies.</li><li>Ensure timely invoice payments via checks, ACH, and wire transfers.</li><li>Reconcile vendor statements and maintain accurate AP records.</li></ul><p><strong>Accounts Receivable (AR)</strong></p><ul><li>Generate and send customer invoices accurately and on time.</li><li>Monitor outstanding accounts and ensure prompt payment.</li><li>Reconcile AR accounts and manage cash applications.</li><li>Address billing and payment inquiries in collaboration with sales and customer support.</li></ul><p><strong>General Accounting & Compliance</strong></p><ul><li>Assist with month-end and year-end closing, including journal entries and reconciliations.</li><li>Maintain financial records and support reporting needs.</li><li>Ensure compliance with accounting standards and company policies.</li><li>Assist with sales tax filings and regulatory requirements.</li></ul>Office Manager<p><strong>Job Summary:</strong></p><p>Our client is a small but dynamic company in Albany, NY, seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. This role combines light bookkeeping duties with reception and general administrative tasks. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Bookkeeping Duties:</strong></p><ul><li>Manage accounts payable (AP) and accounts receivable (AR).</li><li>Process invoices and prepare billing statements.</li><li>Reconcile accounts and assist with month-end closing procedures.</li><li>Coordinate with external accountants as needed.</li></ul><p><strong>Reception Duties:</strong></p><ul><li>Greet visitors and clients in a professional and friendly manner.</li><li>Answer and direct phone calls, take messages, and handle inquiries.</li><li>Manage incoming and outgoing mail and deliveries.</li></ul><p><strong>Office Administration:</strong></p><ul><li>Maintain office supplies and ensure equipment is functioning properly.</li><li>Organize and manage filing systems, both physical and digital.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Assist with organizing company events and employee communications.</li></ul><p><strong>Additional Duties:</strong></p><ul><li>Provide administrative support to team members as needed.</li><li>Assist in preparing reports and presentations.</li><li>Handle special projects or tasks assigned by management.</li></ul><p><br></p>Bookkeeping, Accounting, and Auditing Clerks<p>We are offering an engaging opportunity for a Auditing Clerk in the heart of MENANDS, New York. In this role, you will be immersed in the vibrant and dynamic industry of accounting, providing vital support in maintaining financial records, ensuring compliance with regulations, and assisting with contract management. This role presents a long term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing contracts, including renewals, amendments, and budget development for grant contracts</p><p>• Offer technical support to grantees related to policy and federal regulations</p><p>• Review and ensure the accuracy of monthly reimbursement requests</p><p>• Monitor compliance with contract deliverables and federal regulations</p><p>• Carry out accounting duties, data collection, federal reporting, and financial record keeping</p><p>• Confirm the accuracy of figures, calculations, and postings of business transactions</p><p>• Use Microsoft Office Software and Adobe Pro proficiently in carrying out duties</p><p>• Implement and develop program policies and procedures</p><p>• Maintain accounting records through verification of financial data</p><p>• Conduct a wide range of tasks to support program operations</p>Accounts Receivable ClerkWe are offering a long term contract employment opportunity for an Accounts Receivable Clerk in Albany, New York. As an Accounts Receivable Clerk, you will play an integral role in ensuring that our financial operations run smoothly. Your primary tasks will involve reconciling bank statements, managing outstanding batches, and ensuring there are no discrepancies before posting.<br><br>Responsibilities<br>• Reconciling bank statements to maintain accurate financial records.<br>• Managing over 40 outstanding batches to ensure financial accuracy.<br>• Ensuring there are no discrepancies before posting financial records.<br>• Utilizing your knowledge of Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, and Cash Collections to manage and organize financial data.<br>• Using software programs such as Microsoft Excel, Oracle, QuickBooks, and SAP to manage and analyze financial data.<br>• Collaborating with other team members to ensure the accuracy of financial data. <br>• Assisting with other tasks related to maintaining accurate financial records as needed.Payroll Administrator<p>Starting immediately – we have a client seeking a full-time (M-F) position available within our Business Office located southeast Albany, NY. This position will perform a variety of account-tracking and payroll duties for the office and supporting locations:</p><p>· Handles appropriate payroll entries regarding hours worked, deductions, tax changes, overtime, etc.</p><p>· Processes bi-weekly payroll including direct deposits, union dues, garnishes, Federal and State Income Tax payments, etc.</p><p>· Maintain and update automated payroll/personnel system.</p><p>· Prepares and verifies system report monthly, quarterly and annually.</p><p>· Prepare year-end reports.</p><p>· Processes and maintains enrollment data pertaining to employee's benefits.</p><p>· Assists with year-end audit</p><p>· Completes other related duties as assigned by supervisor.</p>HR and Payroll CoordinatorWe are offering a contract for a Payroll Administrator role based in WATERVLIET, New York. This role primarily involves processing payroll for both office and field staff, HR coordination, and ensuring safety compliance. This position is within the industry.<br><br>Responsibilities:<br>• Accurately process weekly payroll for both office and field staff.<br>• Coordinate job postings, interviews, and manage onboarding through HR platforms.<br>• Ensure compliance with OSHA standards and organize safety training sessions.<br>• Manage accident reporting and keep track of safety training records.<br>• Maintain and update employee handbooks, manuals, and keep track of benefits.<br>• Handle payroll calculations for prevailing wage and maintain precise records.<br>• Utilize Microsoft Office Suite for scheduling, reporting, and tracking tasks.<br>• Assist with general HR tasks and provide materials for supervisors.