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42 results for Office Assistant in Allentown Pa

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates.<br><br>Responsibilities:<br><br>• Create and manage records for existing producers in our internal systems.<br>• Regularly update our internal systems with pertinent data.<br>• Provide assistance on various projects in line with business requirements.<br>• Offer support to the team as required.<br>• Handle appointments and terminations when necessary.<br>• Conduct mass data updates on the system.<br>• Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails.<br>• Demonstrate a high level of attention to detail and organizational skills.<br>• Work independently to complete assignments in a timely manner.<br>• Exhibit excellent communication skills.<br>• Apply insurance industry knowledge and accounting functions when necessary. Administrative Assistant We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. <br> Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management. Administrative Assistant <p>We are seeking a meticulous Administrative Assistant to join our team located in Philadelphia, Pennsylvania. As an Administrative Assistant, you will be entrusted with various tasks, including document management, client interaction, and general administrative duties. This role offers a short-term contract employment opportunity and is a key function within our operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Efficiently handle inbound and outbound emails and phone calls.</p><p>• Accurately process and manage documents through scanning.</p><p>• Handle deposit slips with utmost attention to detail.</p><p>• Order necessary supplies as per the requirement.</p><p>• Distribute mail in a timely and organized manner.</p><p>• Attend to clients entering the building as necessary.</p><p>• Undertake various administrative tasks as needed.</p><p>• Utilize Microsoft Office Suite for various tasks including data entry and scheduling appointments.</p><p>• Ensure excellent customer service throughout all interactions.</p> Administrative Assistant <p>Robert Half is currently looking for an efficient and dedicated Administrative Assistant to join a local and prominent company. In this role, you will perform a variety of administrative and clerical tasks that are crucial for the smooth and efficient running of the office.</p><p><br></p><p>Responsibilities:</p><ol><li>Answering and directing phone calls to relevant staff.</li><li>Scheduling meetings and appointments.</li><li>Taking notes and minutes in meetings.</li><li>Ordering and managing office supplies and research new deals and suppliers.</li><li>Maintaining office policies and procedures.</li><li>Managing correspondence via mail or email.</li><li>Preparing reports and presentations.</li></ol><p><br></p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.</p><p>• Manage and update the customer database and CRM system to provide accurate and timely information.</p><p>• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.</p><p>• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.</p><p>• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.</p><p>• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.</p><p>• Perform auditing duties and manage billing functions.</p><p>• Maintain high standards of customer service by promptly answering inbound calls.</p><p>• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.</p> Administrative Assistant <p>Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·        Organize, schedule, and confirm appointments/meetings</p><p>·        Track and analyze accounting data</p><p>·        Coordinate conference calls</p><p>·        Calendar Management</p><p>·        Benefits Administration</p><p>·        Draft internal/external correspondence</p><p>·        Point of contact for outside vendors</p><p>·        Provide research as needed</p> Administrative Assistant <p>We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.</p><p>• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.</p><p>• Maintain a strict level of confidentiality in all dealings and communications.</p><p>• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.</p><p>• Contribute to the team effort by accomplishing related tasks as needed.</p><p>• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.</p><p>• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</p><p>• Assist in the development and implementation of administrative standards, policies, and practices for the organization.</p><p>• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.</p><p>• Manage and maintain executives' schedules, appointments, and travel arrangements.</p> Administrative Assistant <p>We are in the search for an Administrative Assistant to be a part of our team located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role brings with it the opportunity to thrive in an environment that values effective administrative support and organization. The industry we operate in demands a high level of precision and accuracy, and as an Administrative Assistant you will play a key role in maintaining and enhancing our operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Digitally convert physical documents, involving the scanning and transformation of paper files into electronic formats.</p><p>• Maintain a systematic departmental file system for easy retrieval and reference.</p><p>• Handle incoming calls, routing them to the appropriate point of contact and ensuring the timely completion of delegated assignments.</p><p>• Keep records of HCV transactions, client and owner records, and other essential paperwork organized and accessible.</p><p>• Address maintenance and repair needs of office equipment such as computers, printers, fax machines, and scanners.</p><p>• Distribute incoming mail or email while ensuring the security and confidentiality of records and information.</p><p>• Collect and organize various documents, including correspondence, receipts, and forms, ensuring that these documents are properly labeled and categorized.</p><p>• Perform other duties as assigned or required, which may include administrative tasks, data entry, and organizing files.</p><p><br></p> Administrative Assistant We are seeking a highly motivated and experienced Administrative Assistant to provide dedicated clerical, administrative, and secretarial support to an executive and financial leader managing sensitive and confidential matters. This position is 100% on site and will begin immediately. This position will start as a temporary engagement and has the potential to become a p full time role for the right person. The ideal candidate will have a strong attention to detail, the ability to prioritize, and exceptional organizational and communication skills. This role requires managing schedules, documenting meeting minutes, maintaining records and calendars, and serving as a point of contact within the executive office. Proficiency with Microsoft Office Suite and a customer-service mindset are essential for success.<br><br>Key Responsibilities:<br><br>Provide comprehensive administrative and secretarial support to executive personnel.<br>Manage phone calls and serve as a professional receptionist for the executive office.<br>Prepare, document, and store meeting minutes for Board, executive, and management meetings.<br>Organize and maintain files, including sensitive or confidential documentation, and oversee executive filing systems (electronic and physical).<br>Coordinate and schedule appointments, meetings, and events, prioritizing tasks efficiently.<br>Retrieve, prioritize, and handle executive correspondence, including emails and physical mail.<br>Produce typed documents such as reports, proposals, charts, and correspondence, ensuring accuracy and adherence to formatting standards.<br>Proofread and edit drafts prepared for executive review, incorporating revisions as needed.<br>Collaborate on special projects, including scanning, copying, mailing preparation, and other administrative tasks.<br>Fulfill administrative obligations related to Board and Administrative Committee meetings, including creating agendas, minutes, reports, and other relevant materials.<br>For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you! Administrative Assistant <p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Calendar Management</p><p>·      Prepare financial statements and reports</p><p>·      Draft internal/external correspondence</p><p>·      Generate travel arrangements & itineraries </p><p>·      Perform clerical research</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy.</p><p><br></p><p>What you get to do every single day:</p><p>• Play a crucial role in managing and responding to all inbound and outbound calls and emails</p><p>• Handle general administrative duties to support the smooth functioning of the organization</p><p>• Ensure accurate data entry and database management to maintain up-to-date records</p><p>• Support membership and donor relations through prompt and efficient service</p><p>• Resolve inquiries and challenges faced by members or donors in a timely manner</p><p>• Coordinate and assisting with the planning and execution of projects and events</p><p>• Generate detailed and accurate reports as per requirement</p><p>• Assist with expense reports and ensuring they are up-to-date and accurate</p><p>• Schedule appointments and managing calendars effectively</p><p>• Undertake additional tasks and projects related to the role as needed.</p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.</p><p>• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.</p><p>• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.</p><p>• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.</p><p>• Proofread documents for accuracy and clarity before distribution.</p><p>• Transcribe notes from meetings or conversations as needed to ensure important information is documented.</p><p>• Provide general administrative support, including typing correspondence and maintaining organized files.</p> Administrative Assistant <p>We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process data entries and maintain customer records</p><p>• Efficiently answer inbound calls and handle both inbound and outbound calls professionally</p><p>• Manage email correspondence and respond to inquiries in a timely manner</p><p>• Schedule appointments and manage the office calendar using Microsoft Outlook</p><p>• Assist with receptionist duties as needed</p><p>• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks</p><p>• Handle expense reporting using Concur Expense software</p> Administrative Assistant We are in search of a proficient Administrative Assistant to be a part of our team in the Service industry, situated in Mt Laurel, New Jersey, 08054, United States. The selected candidate will be responsible for managing test takers, handling inbound and outbound calls, and ensuring accurate data entry. This role offers a short term contract employment opportunity.<br><br>Key responsibilities: <br><br>• Efficiently manage test takers and cater to their needs.<br>• Handle inbound and outbound calls, providing excellent customer service.<br>• Accurately enter data and maintain customer records.<br>• Respond to customer inquiries via email correspondence.<br>• Utilize Microsoft Office Suite (Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word) for various administrative tasks.<br>• Schedule appointments and meetings as necessary.<br>• Ensure the safe return of scantron copies to our office.<br>• Monitor and take necessary action on customer accounts.<br>• Maintain a well-organized system for handling all administrative tasks. Administrative Assistant 1 Job Description: Administrative Assistant<br>Location: 19154 Zip Code Area<br>Employment Type: Temporary to Hire Opportunity<br><br>A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment.<br><br>Key Responsibilities:<br>Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.<br>Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials.<br>File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility.<br>Open, sort, and distribute incoming correspondence, including faxes and emails.<br>Draft responses to routine inquiries and correspondence as needed.<br>Required Skills:<br>Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders.<br>Strong organizational and multitasking abilities to handle varied tasks efficiently.<br>Customer service and interpersonal skills to foster productive office relationships.<br>Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information.<br>Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.<br>Education and Experience:<br>Education: High school diploma or GED required.<br>Experience: 0–2 years of relevant administrative experience.<br>This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you! Property Management Assistant <p>Robert Half is seeking a dynamic and detail-oriented Property Management Assistant to join a local and growing organization. In this role, you will work closely with the Property Manager to facilitate tenant relations, oversee administrative tasks, and ensure smooth daily property operations. This position is ideal for someone with excellent organizational and interpersonal skills, a passion for property management, and a proactive attitude.</p><p><br></p><p>Key Responsibilities</p><ul><li>Tenant Communication: Respond to tenant inquiries and service requests, ensuring timely resolution of issues and excellent customer service.</li><li>Lease Administration: Assist in preparing, reviewing, and organizing lease agreements and ensuring compliance with all lease terms.</li><li>Maintenance Coordination: Schedule property inspections and coordinate maintenance and repair requests with vendors or contractors.</li><li>Administrative Support: Manage property files, update records in property management software, and maintain accurate documentation.</li><li>Financial Support: Assist with rent collection, invoicing, and processing vendor payments, ensuring accuracy in all financial records.</li><li>Marketing Support: Help create marketing materials for property listings, schedule property showings, and manage online rental platforms.</li><li>Compliance: Ensure all properties meet local, state, and federal regulations, including safety standards and landlord-tenant laws.</li></ul><p><br></p> Administrative / AP Assistant <p>Robert Half is seeking an Administrative professional who can support office operations in the areas of Accounts Payable and front desk duties. We are looking for candidates with 5+ years of office experience and specifically with a focus on Accounts Payable. This role is great for someone who enjoys working with a close-knit team and being part of an established organization. This role is onsite Mon-Fri in the East Windsor area. Apply today! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee front desk by greeting visitors and handling inquiries</li><li>Answer and direct incoming phone calls.</li><li>Manage incoming and outgoing mail, including FedEx shipments.</li><li>File accounts payable (A/P) and accounts receivable (A/R) documents, including year-end file transfers.</li><li>Enter inventory transactions from daily billing and process inventory adjustments.</li><li>Process all A/P invoices, verifying pricing accuracy.</li><li>Coordinate check runs and process bank ACH payments to vendors.</li><li>Create and manage purchase orders.</li><li>Communicate with vendors to address and resolve inquiries.</li></ul><p><br></p> Legal Assistant <p>We are in search of a Legal Assistant to join our team in Wilmington, DE. As a Legal Assistant, you will work independently, managing calendars and expenses, handling non-billable work, and interacting with clients as needed. Your role will be essential for maintaining an organized and efficient work environment within our legal industry. This is a part-time, ongoing contract role.</p><p><br></p><p>Responsibilities:</p><p>• Managing the calendar to ensure all appointments and deadlines are met</p><p>• Overseeing expense management for the team</p><p>• Ordering office supplies and materials as needed for efficient operation</p><p>• Greeting and assisting guests visiting the office</p><p>• Primarily working within bankruptcy law</p><p>• Maintaining excellent organization skills to manage workload</p><p>• Potentially interacting with clients, providing high-quality customer service</p><p>• Leveraging legal assistant experience in a law firm setting, or similar roles such as executive assistant</p><p>• Utilizing software tools such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and Case Management Software for various tasks</p><p>• Managing claim administration and client relations, demonstrating excellent communication skills.</p> Executive Assistant <p>We are offering a long-term contract employment opportunity for an Executive Assistant to join our team based in New Brunswick, New Jersey. This hybrid role will require you to work both on-site and remotely, splitting your time between two offices as per necessity. You will be providing advanced and diversified support to an Executive Office, handling confidential information with discretion and demonstrating strong organizational skills. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the operations of an Executive Office, developing and maintaining administrative policies and procedures to foster a stable, efficient working environment.</p><p>• Manage communication effectively, ensuring matters requiring senior management attention are conveyed in a timely manner.</p><p>• Coordinate high-level meetings and events, including agenda preparation, logistics, and follow-up activities.</p><p>• Prepare confidential correspondence, reports, spreadsheets, and presentations.</p><p>• Handle incoming calls, emails, and mail promptly and professionally.</p><p>• Welcome office guests warmly and manage visitor parking and conference room reservations.</p><p>• Coordinate office supply and computer equipment procurement.</p><p>• Maintain the Executive's credentials and Continuing Medical Education (CME) records.</p><p>• Conduct research and prepare background reports to support decision-making.</p><p>• Assist with budget preparation by documenting expenditures and forecasting needs.</p><p>• Manage special projects independently, including marketing initiatives and recruitment support.</p><p>• Liaise with University departments such as Purchasing, HR, IT, Payroll, and Facilities, attending related meetings.</p><p>• Oversee recordkeeping and filing systems within the office.</p><p>• Manage the Executive's calendar, including scheduling, travel arrangements, and expense reimbursements.</p><p>• Ensure adherence to compliance standards as per policies and federal/state regulations.</p> Sr. Executive Assistant <p>We are in the process of recruiting for the role of a Sr. Executive Assistant. The chosen candidate will be an integral part of our team, providing support to C-suite executives located across various international locations. The role involves a great deal of multitasking, including handling communications, arranging meetings, and travel, and maintaining confidentiality in a fast-paced environment. This position is based in a location in the United States and offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for C-suite executives, ensuring efficient scheduling and organization</p><p>• Coordinate and organize business meetings, considering participants from different time zones</p><p>• Handle all forms of communication with detail and confidentiality</p><p>• Facilitate international travel arrangements, including visas and accommodations</p><p>• Assist in the preparation, review, and delivery of executive correspondence</p><p>• Draft and proofread documents, reports, and presentations on behalf of the executives</p><p>• Act as a liaison between executives and internal departments, maintaining relationships with key stakeholders</p><p>• Assist in managing budgets and expenses</p><p>• Perform other administrative tasks as directed by the executive team</p><p>• Order and maintain office supplies as necessary.</p> Executive Assistant <p>We are offering a permanent employment opportunity for an Executive Assistant in the Legal industry, located in Norristown, Pennsylvania. This role will be 100% on site. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Oversee the day-to-day administration of legal documentation and correspondence.</p><p>• Utilize Concur for expense reporting and management.</p><p>• Handle confidential information in a detail oriented and discreet manner.</p><p>• Manage communication including emails and phone calls.</p><p>• Screen and direct phone calls, organize and schedule meetings and appointments.</p><p>• Operate CRM and other systems like Cisco Webex Meetings, Kronos Timekeeping System, and About Time.</p><p>• Use Microsoft Office Suite, SharePoint, and Excel for various administrative tasks.</p><p>• Prepare reports and update internal databases as needed.</p><p>• Coordinate with other departments and teams as necessary.</p> Accounting Assistant Join a highly regarded company in Northeast Philadelphia, offering an exciting opportunity for accounting professionals to grow their careers. This role is ideal for those eager to build on their existing accounting skills, whether you're a recent graduate with an accounting degree, an experienced professional reentering the workforce, or someone with intermediate experience seeking a career development opportunity.<br><br>Job Description:<br>We are seeking a detail-oriented and reliable Bookkeeper or Junior Accountant for a possible temporary-to-hire position that is available for an immediate start. In this dynamic role, you will handle a variety of accounting functions and projects, including:<br><br>Some Accounts Payable (AP) and Accounts Receivable (AR) processes.<br>Bank Reconciliations, Invoices, Billing, and related tasks. Cash Posting and Cash Receipts, <br>Supporting various accounting-related projects as needed.<br>This on-site role provides a platform to develop your skills while contributing to the team’s financial operations.<br><br>Qualifications:<br>The ideal candidate will have a mix of the following qualifications:<br><br>A Bachelor's degree in Accounting is preferred but not required. 2+ years of experience in an accounting or bookkeeping role.<br>Intermediate proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs, data analysis).<br>The ability to learn new ERP systems swiftly and effectively.<br>Strong attention to detail, organization, and accuracy in managing financial information.<br>Desired Traits:<br><br>A positive, outgoing, and professional demeanor.<br>Willingness and enthusiasm to learn new skills and tools.<br>Dependability, with a proactive approach to work responsibilities.<br>Benefits of the Role:<br>This is a possible temp-to-hire opportunity, offering room for growth and skill expansion within a supportive work culture. If you've been seeking an environment where you can thrive as part of a forward-thinking team, this might be your next career step!<br><br>How to Apply:<br>If you're ready to join a reputable organization and take your accounting career to the next level, apply today. This immediate-start position won't last long! For immediate consideration please call the Trevose office of Robert Half at 215-244-1870. Thank you! Executive Assistant <p>We are offering a long-term contract employment opportunity for an Executive Assistant in the Non-Profit industry, located in Lawrenceville, New Jersey. As an Executive Assistant, you will be tasked with providing comprehensive support to our executive team, including managing business-related tasks such as producing reports, managing calendars, coordinating travel arrangements, and handling various organizational tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently handling communication and correspondence between the executive team and other parties.</p><p>• Utilizing Concur and other relevant software to manage and process business-related tasks.</p><p>• Managing the executive team's calendars, ensuring their schedules are well-organized and up-to-date.</p><p>• Coordinating conference calls, meetings, and other events for the executive team.</p><p>• Arranging travel, accommodation, and catering services for business trips and events.</p><p>• Producing detailed reports as required by the executive team.</p><p>• Resolving issues promptly and efficiently, demonstrating a high level of problem-solving skills.</p><p>• Assisting in the organization of events, including coordinating with vendors and service providers.</p><p>• Ensuring all administrative tasks are completed in a timely and efficient manner.</p><p>• Maintaining a high level of confidentiality and professionalism at all times.</p> Sales Assistant <p>We are seeking a dedicated Sales Assistant to join our dynamic team in Somerset, NJ. In this role, you will be responsible for providing customer support, managing orders, and assisting the sales team with various operations. This position offers a long-term contract opportunity</p><p><br></p><p>Responsibilities:</p><p>• Provide proactive customer support to enhance customer satisfaction levels</p><p>• Assist the sales team in creating quotes for large accounts and major agreements</p><p>• Handle any pricing discrepancies to ensure consistent pricing and manage forecasts</p><p>• Support sales team with Sales Agreements preparation and maintain updates</p><p>• Collaborate cross-departmentally to improve and maintain efficient workflows</p><p>• Assist in gathering and ensuring customer forecasts are entered into the ERP System accurately</p><p>• Provide support to the team for large accounts and sales agreements</p><p>• Mentor and train other Sales Assistants and assist in event planning organization</p><p>• Research the inventory, manage virtual returns and estimate shipping costs</p><p>• Monitor order and shipment issues and provide solutions to enhance customer experiences</p> Sales Assistant <p>We are offering a permanent employment opportunity for a Sales Assistant in the Parsippany, New Jersey area. This role is in the sales industry and is primarily office-based. The Sales Assistant will be tasked with a variety of responsibilities, including customer service, administrative duties, and support for Sales Representatives.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle incoming calls and assist customers with their inquiries and orders.</p><p>• Manage the finalization of drivers' schedules from the previous day.</p><p>• Draft contracts for container customers using an existing template and email them to the respective customers.</p><p>• Respond to customer contact forms received via email or phone.</p><p>• Maintain an organized filing system by creating labels and folders for filing and ensuring all receipts and invoices are properly filed.</p><p>• Scan and distribute orders to the appropriate parties as necessary.</p><p>• Conduct follow-ups with customers whose containers are overdue for return.</p><p>• Provide back-office support for Sales Representatives, including assisting with sales or part of a sale as needed.</p><p>• Assist at the drive-up window when customers arrive at the yard, and type up the schedule for the drivers as needed. </p>
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