<p>Our client is seeking a detail-oriented Administrative Assistant to support the managing director, manage administrative tasks, and help ensure the team runs efficiently. The ideal candidate is organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. This position is onsite Monday to Friday 9 am to 6 pm.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Provide high-level administrative support to c-level executives.</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other communications</li><li>Prepare correspondence, reports, and presentations</li><li> Prepare correspondence, presentations, reports, and meeting materials.</li><li>Organize and maintain confidential files, records, and documentation.</li><li> Coordinate internal and external meetings, including agendas, logistics, and follow-up items.</li></ul><p><br></p><p><br></p>
<p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.</p><p><strong>Job Description</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy.<br><br>Responsibilities:<br>• Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time.<br>• Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise.<br>• Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through.<br>• Obtain fabric testing documentation and organize reports so records remain complete and accessible.<br>• Review invoice pricing for accuracy and provide approval based on established rates and order details.<br>• Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms.<br>• Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed.<br>• Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools.<br>• Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
We are looking for a detail-oriented Administrative Assistant to support underwriting operations in Alpharetta, Georgia. This Long-term Contract position is well suited for someone who enjoys accurate data handling, organized administrative work, and collaborating with insurance teams to keep policy activity moving efficiently. In this role, you will help maintain policy records, prepare documentation, and provide dependable support that contributes to strong internal service and a positive client experience.<br><br>Responsibilities:<br>• Maintain and update policy, account, and client information across agency management platforms and related online systems with a high degree of accuracy.<br>• Gather information from applications, binders, proposals, and policy documents to build complete records and support underwriting activities.<br>• Create and monitor workflow tasks to help renewal and policy processing activities stay organized and on schedule.<br>• Process policy transactions such as issuance, endorsements, cancellations, and related documentation in accordance with established procedures.<br>• Review binders, applications, and supporting materials to confirm completeness, accuracy, and alignment with underwriting and policy guidelines.<br>• Prepare administrative correspondence and service documents, including renewal communications, cancellation notices, reports, and other routine materials.<br>• Track outstanding items and follow up on missing documentation or pending information needed to complete account servicing.<br>• Work closely with underwriters and associate underwriters to support account coding, policy changes, claims-related inquiries, and regulatory compliance requirements.<br>• Safeguard records by following internal data handling standards and applicable data protection requirements while keeping files current and well organized.
We are looking for an Administrative Assistant to join a growing manufacturing organization on a Contract basis in Linthicum, Maryland. In this role, you will provide day-to-day support to the Engineering team by managing documentation, coordinating records, and helping keep projects organized and on schedule. This position is ideal for someone who is detail-oriented, comfortable handling data and administrative tasks, and able to work effectively with multiple departments.<br><br>Responsibilities:<br>• Support the Engineering team with a wide range of administrative tasks and document management activities.<br>• Maintain organized engineering records by filing and updating drawings, specifications, work instructions, and related materials for accurate retrieval.<br>• Create and distribute document exports such as PDFs, DXFs, and other file formats needed by internal stakeholders and external suppliers.<br>• Enter and maintain item information in JD Edwards, including part numbers, bills of materials, routing details, and engineering revision changes.<br>• Partner with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records and disposition details are complete and accurate.<br>• Prepare meeting summaries, notes, and basic presentation materials to support engineering and cross-functional communication.<br>• Gather information and document existing workflows to assist with continuous improvement efforts.<br>• Track project milestones, follow-up items, and engineering timelines to help the team stay aligned on priorities and deadlines.
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations for a growing organization in Miami, Florida. This role requires strong communication skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced detail oriented environment.
<p>We are looking for a detail-focused Administrative Assistant to support the External Appeal review process. This Long-term Contract position is ideal for someone who communicates clearly, stays organized in a high-volume setting, and can manage sensitive case documentation with accuracy. The person in this role will help assess incoming appeal requests, coordinate written and verbal communication with involved parties, and maintain complete electronic records while following established procedures.</p><p><br></p><p>Responsibilities:</p><p>• Review External Appeal submissions to determine whether they meet eligibility standards based on defined guidelines and procedures.</p><p>• Communicate with consumers, healthcare providers, and insurance representatives by phone and in writing to gather required documentation and explain administrative steps.</p><p>• Prepare and send written requests for missing or supporting information needed to move cases forward.</p><p>• Maintain accurate, current, and well-organized electronic case files throughout each stage of the appeal process.</p><p>• Respond professionally to questions regarding case status, documentation needs, and process expectations using clear verbal and written communication.</p><p>• Prioritize and manage multiple active files at once while meeting deadlines in a fast-paced, high-volume environment.</p><p>• Follow internal protocols carefully and complete related administrative tasks that support the overall operation of the team.</p><p>• Work collaboratively with colleagues while also handling assigned responsibilities independently with minimal oversight.</p>
<p>We are looking for an Administrative Assistant to support a busy team in Louisville, Kentucky through a Long-term Contract assignment. This position will help maintain day-to-day administrative flow by handling data-intensive tasks, supporting account managers, and keeping customer and order information organized. The role is best suited for someone who is highly accurate, comfortable working with spreadsheets, and performing pivot tables in Excel. The Administrative Assistant role is Monday - Friday, 8am-5pm. It is a hybrid schedule working from home 2 days per week and 3 days in office.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to account managers by organizing information, updating records, and assisting with daily operational needs.</p><p>• Enter and maintain order details with a high level of accuracy to help keep customer and account information current.</p><p>• Build, update, and review Excel spreadsheets, including charts and pivot tables, to track activity and summarize data.</p><p>• Perform data entry tasks efficiently while checking for completeness and consistency across documents and systems.</p><p>• Respond to routine customer-related inquiries and support service-related follow-up as needed.</p><p>• Help the team reduce backlogged administrative work by prioritizing tasks and maintaining strong attention to detail.</p><p>• Collaborate with internal team members to ensure administrative processes run smoothly and information is shared promptly.</p>
We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume clerical tasks in a fast-paced non-profit environment. The role will involve document preparation, record maintenance, data entry, and front-line assistance for voter inquiries while helping ensure materials are processed accurately and on schedule.<br><br>Responsibilities:<br>• Organize and assemble election ballot materials for outgoing mailings, ensuring each package is accurate and ready for distribution.<br>• Prepare envelopes for mailing by addressing, labeling, and inserting required ballot documents with close attention to detail.<br>• Receive and unpack ballot shipments from city offices, then sort and stage materials for administrative processing.<br>• Maintain voter-related files by updating, storing, and organizing records in accordance with office procedures.<br>• Enter voter information into the voter file system with a high degree of accuracy and consistency.<br>• File master cards and voter identification documents so records remain accessible and up to date.<br>• Pack and arrange election supplies for distribution, supporting efficient preparation for upcoming activities.<br>• Respond to voter questions by phone or in person, providing clear and helpful assistance.<br>• Support general office administration, including clerical tasks and inbound call handling as needed.
<p>We are seeking a dependable and highly organized <strong>Temporary Administrative Assistant</strong> to support daily office operations. This role plays a key part in maintaining a smooth and efficient workplace environment by assisting with a variety of administrative and coordination tasks.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate <strong>incoming and outgoing mail deliveries</strong></li><li>Assist with <strong>catering coordination</strong> for meetings and office events</li><li>Support <strong>calendar management and scheduling</strong> for meetings and appointments</li><li>Help maintain overall <strong>office organization and coordination</strong></li><li>Order and track office supplies as needed</li><li>Provide general administrative support to staff and leadership</li><li>Assist with special projects and additional office duties as assigned</li></ul><p><strong>Qualifications</strong></p><ul><li>Previous experience in an <strong>administrative or office support role</strong> preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work independently and manage priorities effectively</li><li>Proficiency in <strong>Microsoft Office (Outlook, Word, Excel)</strong></li><li>Reliable, punctual, and detail-oriented</li></ul><p><br></p>
We are looking for an Administrative Assistant to support daily office operations in Texas. This is a contract position suited for someone who is organized, responsive, and comfortable handling a mix of front-office interaction and administrative coordination. The ideal candidate will help maintain an efficient workplace by managing communications, processing information accurately, and supporting routine office needs.<br><br>Responsibilities:<br>• Manage incoming calls and direct inquiries to the appropriate team members while maintaining a courteous and welcoming tone.<br>• Greet visitors and provide front-desk support to ensure a positive and organized office environment.<br>• Enter, update, and maintain records with accuracy to support day-to-day administrative operations.<br>• Assist with general office coordination, including document handling, filing, and routine clerical tasks.<br>• Monitor administrative workflows and help keep schedules, communications, and office activities running smoothly.<br>• Support staff with correspondence, data organization, and other office-related requests as needed.
We are looking for an Administrative Assistant to support a busy team in Fargo, North Dakota through a Long-term Contract assignment. This position is well suited for someone who is organized, detail-oriented, and comfortable handling high-volume administrative tasks in a fast-paced setting. The role will focus on invoice validation, accrual review, accurate record updates, and data support tied to ongoing operational projects.<br><br>Responsibilities:<br>• Examine incoming invoices for accuracy, completeness, and alignment with supporting documentation.<br>• Check accrual-related details and confirm that financial information is recorded correctly.<br>• Enter and update data in internal systems with a high degree of speed and precision.<br>• Assist with maintaining clean, organized, and reliable records across administrative databases.<br>• Support project-related administrative activities to help keep documentation current and accessible.<br>• Use Microsoft Office tools to prepare, track, and manage routine administrative information.<br>• Identify discrepancies in records and escalate issues when corrections or clarification are needed.
<p>We are looking for an Administrative Assistant to support daily office operations through a contract assignment. This role is ideal for someone who is organized, responsive, and comfortable managing front-desk activity while keeping administrative tasks on track. The position offers the opportunity to contribute to a well-organized office environment by coordinating communications, maintaining accurate records, and providing dependable day-to-day support. Responsibilities:</p><ul><li>Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members courteously.</li><li>Perform a range of office support tasks, including preparing documents, organizing files, and assisting with routine administrative needs.</li><li>Enter, update, and verify information in internal records and databases to help maintain accurate and accessible documentation.</li><li>Manage reception coverage by monitoring shared areas, handling correspondence, and supporting a smooth flow of daily office activity.</li><li>Coordinate schedules, appointments, and general administrative requests to keep operations organized and efficient.</li><li>Assist with processing paperwork and maintaining office records in alignment with established procedures.</li></ul>
<p>Ready to bring your organizational skills to a team that truly values what you do? We’re looking for a detail-oriented and dependable <strong>Administrative Assistant</strong> to help keep our office running smoothly and efficiently.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide administrative support across departments</li><li>Answer phones, manage emails, and greet visitors with professionalism</li><li>Handle data entry, filing, and document management</li><li>Assist with scheduling meetings, calendars, and office coordination</li><li>Support special projects and day-to-day office needs</li></ul><p><br></p>
<p>A health services organization in Baltimore, MD is seeking an experienced Administrative Assistant to join their team! </p><p>In this role, you will be responsible for greeting clients and visitors, heavy administrative duties, maintaining files, assisting the HR department with some of the onboarding, scheduling, data entry, etc., responding to general inquiries; verifying client insurance information; managing the client wait list; processing payments and recording checks, and other duties as assigned.</p>
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment.<br><br>Responsibilities:<br>• Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date.<br>• Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service.<br>• Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities.<br>• Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors.<br>• Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records.<br>• Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up.<br>• Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes.<br>• Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
<p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Cedar Rapids, Iowa. This is a Contract position suited for someone who communicates professionally, stays organized, and can manage a steady flow of administrative tasks. The ideal candidate will help maintain an efficient front office environment while providing dependable support for calls, records, and general coordination.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage front desk and administrative activities to keep office operations running smoothly each day.</li><li>Respond to incoming phone calls professionally, direct inquiries appropriately, and relay accurate messages.</li><li>Enter, update, and maintain records with a strong focus on accuracy and completeness.</li><li>Provide general clerical support such as filing, document preparation, and coordination of office materials.</li><li>Welcome visitors and handle receptionist-related tasks in a courteous and efficient manner.</li><li>Assist with scheduling, correspondence, and other routine office support duties as needed.</li></ul>
<p>Are you someone who thrives in a fast-paced, people-first environment and enjoys being at the center of it all? This is an exciting opportunity to join a growing, team-oriented organization where your impact is visible day one—and where strong performers have the opportunity to convert to a long-term role.</p><p>We’re looking for a motivated, customer-focused professional who enjoys problem-solving, staying organized, and delivering a great experience on every interaction. If you’re tech-savvy, confident on the phone, and driven by goals, this role offers both stability and upward potential.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Serve as the first point of contact for customers via phone, email, and chat</li><li>Coordinate scheduling, appointments, and service follow-ups</li><li>Maintain accurate records, customer details, and service information in internal systems</li><li>Keep operations running smoothly by managing calendars, communication, and logistics</li><li>Track and meet performance metrics related to responsiveness, efficiency, and customer satisfaction</li><li>Identify opportunities to recommend additional services that benefit the customer</li><li>Support day-to-day office operations and team initiatives</li></ul><p><br></p>
<p><strong>Administrative Assistant Job Description</strong></p><p>We’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul><p><br></p>
<p>We are looking for a dependable Administrative Assistant to support daily office operations in San Luis Obispo, California. This position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling clerical work that helps the team stay organized and productive.</p><p><br></p><p>Responsibilities:</p><p>• Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming and organized reception experience</p><p>• Respond to incoming phone calls promptly, route messages accurately, and provide courteous assistance to internal and external contacts</p><p>• Perform data entry tasks with close attention to detail to keep records accurate, current, and easy to access</p><p>• Provide day-to-day administrative support such as preparing documents, organizing files, and handling general office correspondence</p><p>• Maintain office organization by tracking paperwork, updating administrative records, and supporting routine clerical processes</p><p>• Coordinate basic scheduling and assist with calendar-related tasks to help meetings and office activities run smoothly</p><p>• Support document handling activities including scanning, filing, and distributing materials to the appropriate team members</p>
We are looking for a dependable Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a detail-focused setting. The ideal candidate will help maintain efficient workflows, provide front-office support, and ensure accurate handling of records and communications.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.<br>• Welcome visitors and provide courteous front-desk support while maintaining a positive first impression.<br>• Answer inbound calls, route inquiries to the appropriate contacts, and take clear, accurate messages when needed.<br>• Perform data entry tasks with a high level of accuracy and maintain organized office records and documentation.<br>• Coordinate general clerical duties such as filing, scanning, copying, and preparing routine correspondence.<br>• Support scheduling, calendar updates, and other office coordination tasks as assigned.<br>• Monitor administrative workflows and assist with process-related updates when needed as part of ongoing office support.
We are looking for a detail-oriented Administrative Assistant to support team-member housing and leasing coordination for a Contract position based in Phoenix, Arizona. This role partners with management and on-site teams to keep leasing activities organized, accurate, and compliant from initial inquiry through lease execution and renewal preparation. The ideal candidate brings property management experience, strong administrative judgment, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Partner with leadership to refine and improve team-member housing workflows, identifying opportunities to streamline administrative and leasing-related processes.<br>• Coordinate with property teams to guide each lease through key stages, including inquiry intake, document preparation, lease creation, and renewal readiness.<br>• Maintain accurate records in property management platforms by updating resident housing details, rental amounts, discount information, and lease timelines.<br>• Monitor team members residing on-site and document financial responsibility for housing discounts or related expenses to support proper tracking and reporting.<br>• Review intake forms and operational reports with regional or property leaders to confirm required documentation is complete and properly recorded.<br>• Support payroll, tax, and reimbursement coordination by ensuring lease-related information is organized and communicated accurately to the appropriate stakeholders.<br>• Respond to administrative questions and resolve routine issues by applying sound judgment, customer service skills, and knowledge of property operations.
<p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and dependable Administrative Assistant for a contract opportunity in Kent. This role will support daily office operations and provide administrative assistance to ensure an efficient and organized work environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls and respond to general inquiries</li><li>Provide front desk support by greeting visitors and handling correspondence</li><li>Perform data entry, document preparation, and record maintenance</li><li>File, scan, and organize both physical and electronic documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Support internal teams with various administrative and clerical tasks</li><li>Maintain office supplies and assist with general office coordination</li></ul><p><br></p>
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace.<br><br>Responsibilities:<br>• Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars.<br>• Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience.<br>• Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy.<br>• Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders.<br>• Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries.<br>• Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support.<br>• Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions.<br>• Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively.<br>• Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
<p>We are seeking a reliable and detail-oriented <strong>Temporary Legal Administrative Assistant</strong> to support a busy legal team. This role will provide <strong>maternity leave coverage</strong>, with the potential for extension, and will assist attorneys with a variety of day-to-day administrative and document-related tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and generate legal documents and correspondence</li><li>Perform data entry and maintain organized electronic and physical files</li><li>Scan, copy, and properly file documents within the firm’s system</li><li>Edit and format documents, including renaming and organizing files</li><li>Assist with general administrative tasks supporting multiple attorneys</li><li>Provide occasional communication with clients or third parties as needed\</li></ul>