We are looking for a dedicated and meticulous Accounts Payable Clerk II to join our team in Indian Wells, California. In this long-term contract position, you will play a vital role in supporting city operations by ensuring the accurate and efficient processing of financial transactions. This opportunity is ideal for individuals who thrive in a fast-paced environment and have strong organizational skills.<br><br>Responsibilities:<br>• Process a high volume of invoices weekly, ranging from 100 to 150, ensuring accuracy and timely entry into the accounting system.<br>• Handle and reconcile credit card transactions, including P-card payments, while adhering to established policies.<br>• Manage record requests by organizing documentation and maintaining accessible supporting files.<br>• Provide front-counter assistance to residents and vendors, addressing payment-related inquiries and general service requests.<br>• Post payments accurately, ensuring they are properly allocated to the correct accounts in the system.<br>• Support compliance efforts by adhering to city financial policies and assisting with audits as needed.<br>• Collaborate with other departments to maintain effective communication regarding accounts payable processes.<br>• Utilize Tyler Technologies Munis software for efficient invoice coding and check runs.<br>• Ensure all financial operations align with municipal finance policies and procedures.
<p>Our client is seeking an accounting assistant to support the agency and handle everyday accounting operations in order to assist the controller.</p><p><br></p><ul><li>Perform daily bank reconciliations for a multi-entity environment, including reviewing prior-day bank reports, comparing them with internal records, and resolving discrepancies.</li><li>Process daily bank transfers, approve positive pay and ACH withdrawals, and monitor all bank activity.</li><li>Complete daily deposits and apply payments to customer invoices.</li><li>Handle wire transactions, including verifying wiring instructions, processing outgoing wires, and recording incoming wires.</li><li>Collaborate with the team to ensure timely processing and recording of daily checks.</li><li>Manage accounts payable by tracking invoices and processing weekly payments.</li><li>Review open accounts receivable and perform monthly rebilling as needed.</li><li>Administer escrow refunds and tax payments.</li><li>Review outstanding checks on a weekly basis and communicate updates or issues to relevant offices.</li><li>Prepare general ledger journal entries, including monthly interest entries in QuickBooks.</li><li>Assist in preparing work papers and reconciling credit card transactions.</li><li>Support bank allocations to escrow accounts, maintain associated spreadsheets and forms, and coordinate with the bank to open sub-accounts.</li><li>Assist with internal audits by preparing weekly reports.</li><li>Support year-end closing processes and external audits as required.</li></ul><p>For immediate consideration email your resume to jill.orietas@roberthalf</p>
<p>The Billing Clerk is responsible for preparing and processing accurate billing statements for municipal utility customers. This role involves coordinating with municipalities, maintaining billing records, and ensuring timely invoicing and payment tracking these utility services.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and process periodic invoices for municipal sewage utility services.</li><li>Verify service usage and account information with internal records and municipal contacts.</li><li>Maintain accurate billing records, payment histories, and account files.</li><li>Resolve billing discrepancies and respond to inquiries from municipalities and utility clients.</li><li>Post payments and reconcile accounts receivable records.</li><li>Assist in the preparation of financial reports related to utility billing and collections.</li><li>Communicate regularly with municipal representatives regarding billing status, delinquent accounts, and adjustments.</li><li>Ensure compliance with company policies, regulatory standards, and municipal contracts.</li><li>Support month-end and year-end closing activities related to billing.</li></ul><p><br></p><p><br></p>
We are looking for a skilled Payroll Administrator to oversee payroll operations and ensure employees are paid accurately and on time. This role involves managing payroll processes, maintaining compliance with relevant laws, and providing outstanding support to employees regarding payroll inquiries. The ideal candidate will be meticulous, organized, and experienced in payroll systems and procedures.<br><br>Responsibilities:<br>• Process payroll data using the Dayforce Payroll System to ensure accurate and timely payments.<br>• Audit employee records, including new hires, terminations, and transfers, to maintain accurate payroll information.<br>• Assist managers with processing pay changes and increases, ensuring proper approvals are obtained.<br>• Address employee inquiries related to payroll and timekeeping policies, providing clear and thorough assistance.<br>• Review payroll data for accuracy, including employee record updates and management approval workflows.<br>• Maintain employee personnel files and ensure all documentation is properly organized and secure.<br>• Generate and manage periodic payroll reports for internal use and compliance purposes.<br>• Stay updated on federal, state, and local tax and wage laws to ensure payroll practices remain compliant.<br>• Monitor and audit payroll profiles to confirm accurate setup and functionality.<br>• Deliver exceptional support by handling employee interactions with care and attention.
<p>We are looking for a detail-oriented Data Entry Clerk to join our team in <strong><u>Tulsa, Oklahoma 100% ON-SITE</u></strong> This position focuses heavily on Excel-based tasks and requires a high level of accuracy and efficiency. As part of a long-term contract, you will play an essential role in managing and maintaining accurate data records.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update data into spreadsheets and databases with precision.</p><p>• Verify and cross-check information to ensure accuracy in all entries.</p><p>• Handle numeric and text-based data entry tasks efficiently.</p><p>• Utilize Excel functions and tools to organize and manipulate data.</p><p>• Perform regular audits to identify and correct discrepancies.</p><p>• Maintain confidentiality and security of sensitive information.</p><p>• Collaborate with team members to ensure timely completion of projects.</p><p>• Follow established procedures and guidelines for data management.</p><p>• Generate reports and summaries based on entered data as required.</p><p>• Assist with other administrative tasks as needed.</p>
We are looking for an experienced and detail-oriented Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring smooth daily operations and providing exceptional customer service. The ideal candidate will have a proven track record in managing reception tasks, handling multi-line phone systems, and supporting various administrative functions.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Answer and direct incoming calls using multi-line phone systems.<br>• Coordinate meeting room reservations, including catering and audiovisual setup.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Manage correspondence and distribute incoming mail to appropriate departments.<br>• Support event planning and execution, including conference calls and logistics.<br>• Address unresolved issues promptly and escalate when necessary.<br>• Maintain the reception area and facilities to uphold a clean and organized workspace.<br>• Partner with colleagues to improve processes and client relations.<br>• Provide administrative assistance to various departments as needed.
We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team in San Carlos, California. This is a Contract position requiring someone with strong organizational and communication skills to support various administrative functions in a government environment. The ideal candidate will excel in managing tasks efficiently and maintaining a high standard of customer service.<br><br>Responsibilities:<br>• Process invoices, purchase orders, and accounts payable transactions with accuracy and attention to detail.<br>• Schedule meetings, maintain records, and prepare essential documents to support internal operations.<br>• Assist in the preparation, posting, and documentation of public meeting agendas and minutes.<br>• Coordinate with vendors, contractors, and city personnel to ensure seamless service delivery.<br>• Manage calendars and travel arrangements for staff members and leadership.<br>• Organize and oversee compliance with government programs and contracts.<br>• Handle import/export documentation and ensure adherence to applicable regulations.<br>• Facilitate conference calls and provide logistical support for meetings.<br>• Maintain accurate records and uphold data integrity in administrative systems.<br>• Provide solutions-oriented customer service in interactions with the public and stakeholders.
<p>The <strong>Accounting Clerk</strong> is responsible for providing support to the finance department by performing a variety of accounting and administrative tasks. This role ensures accurate financial record-keeping, timely processing of transactions, and compliance with company policies and procedures.</p><p><br></p><p>The Accounting Clerk will be over:</p><ul><li>Accurately enter financial transactions into accounting systems.</li><li>Maintain organized records of invoices, receipts, and payments.</li><li>Assist with accounts payable and accounts receivable processes.</li><li>Reconcile bank statements and company accounts.</li><li>Prepare routine financial reports for management review.</li><li>Support month-end and year-end closing activities.</li><li>Respond to internal and external inquiries regarding financial data.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
<p>Our client is seeking a reliable and detail-oriented Bookkeeper to support their accounting operations. This contract-to-permanent opportunity is ideal for professionals with a strong understanding of financial recordkeeping and a passion for accuracy.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and update general ledger entries</li><li>Prepare and process invoices, expenses, and payments</li><li>Reconcile bank statements and accounts</li><li>Assist with month-end and year-end financial reports</li><li>Ensure compliance with company policies and procedures</li><li>Communicate with vendors, clients, and internal teams regarding billing and payments</li></ul><p><br></p>
<p>We’re looking for a detail-oriented Data Entry Clerk to support our team by accurately entering, updating, and maintaining information in our systems. This role is great for someone who enjoys routine, precision, and keeping data clean and organized.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and verify data in company systems and spreadsheets</li><li>Review information for accuracy and completeness before input</li><li>Maintain organized electronic files and records</li><li>Perform regular data audits to identify and correct errors</li><li>Assist with generating basic reports as needed</li><li>Support the team with administrative tasks related to data processing</li></ul><p><br></p>
We are looking for a dedicated Accounting Processor to join our team in El Segundo, California. In this Contract-to-permanent position, you will play a vital role in supporting general accounting functions within the logistics industry. The ideal candidate will bring a strong foundation in bookkeeping and a keen attention to detail, ensuring accurate and efficient handling of financial processes.<br><br>Responsibilities:<br>• Process accounts payable transactions, including payments to suppliers, and address inquiries regarding payment statuses.<br>• Prepare and record journal entries for various accounting transactions to ensure accurate financial reporting.<br>• Generate and maintain reports, including balance lists for general ledger accounts and cargo insurance documentation.<br>• Communicate effectively and professionally with branch offices to address and resolve accounting-related issues.<br>• Organize and file financial documents to maintain accurate records and compliance standards.<br>• Assist management with additional accounting tasks and projects as needed.
<p>Payroll Clerk</p><p>One of our Fortune 500 clients is seeking a Payroll Clerk to join their dynamic, fast-growing team! In this role, you will support the Payroll department in a variety of clerical duties, and you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. You should have the ability to communicate effectively with both the internal team and outside customers. If you want a challenging position with an industry leader and strong career growth opportunity, this position may be for you!</p><p>Responsibilities</p><p>· Contact employees via email and phone to obtain timesheet approvals</p><p>· Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p>· Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p>· Data entry into Excel and the ADP payroll system</p><p>· Enter and audit union calculations via Excel as instructed</p><p>· Download and distribute/save reports as instructed</p><p>· Build and run custom reports out of ADP</p><p>· Other duties as assigned</p><p>Please apply online or through our Robert Half app</p><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team on a Contract basis in Cohoes, New York. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and well-organized reception area. Your responsibilities will include administrative support, visitor management, and facility coordination, contributing to the overall efficiency of the workplace.<br><br>Responsibilities:<br>• Welcome and assist guests, clients, and employees, creating a positive experience upon their arrival.<br>• Coordinate visitor registration with lobby security and notify hosts of arrivals.<br>• Maintain a clean and organized reception area by following established procedures and standards.<br>• Manage meeting room bookings, including setup arrangements and communication with the Conference Center Coordinator.<br>• Assist in setting up and breaking down meeting rooms while providing preliminary IT support as needed.<br>• Provide general administrative services such as copying, printing, and arranging courier shipments.<br>• Support mailroom operations under the direction of the Mailroom Manager.<br>• Document and communicate actions, discrepancies, and ongoing requirements to ensure team continuity.<br>• Deliver exceptional customer service with attention to detail and responsiveness.<br>• Handle additional facility management tasks as assigned by the manager or team.
<p>We are looking for an Accounts Payable Associate to join our team in Forest Lake, Pennsylvania. In this role, you will be responsible for ensuring accurate and timely processing of invoices, resolving discrepancies, and maintaining vendor relationships. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic industrial environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices promptly and in accordance with established guidelines.</p><p>• Verify invoice details, site information, and organizational data using relevant systems.</p><p>• Enter data manually into the system when required, ensuring accuracy and timeliness.</p><p>• Collaborate with site personnel to address inquiries and provide updates on payment statuses.</p><p>• Maintain and update vendor statements efficiently using designated programs.</p><p>• Support the Accounts Payable team with additional tasks as needed.</p><p>• Assist in resolving invoice discrepancies and ensuring proper documentation.</p><p>• Perform other duties as assigned by Accounts Payable leadership.</p><p><br></p><p><strong>Must be a PA resident or live within 100 miles of the role</strong></p>
We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Santa Clara, California. In this role, you will oversee comprehensive bookkeeping and accounting functions, ensuring accuracy and compliance with financial standards. Ideal candidates will have a strong background in construction accounting and extensive experience with QuickBooks Online.<br><br>Responsibilities:<br>• Manage daily accounting operations, including accounts payable, accounts receivable, and general ledger maintenance.<br>• Prepare accurate financial statements and reports in alignment with Generally Accepted Accounting Principles (GAAP).<br>• Reconcile balance sheets and general ledger accounts to maintain financial integrity.<br>• Process journal entries, conduct account analysis, and oversee accruals to support month-end and year-end closings.<br>• Perform bank reconciliations and assist with payroll processing to ensure timely and accurate payments.<br>• Utilize QuickBooks Online to track financial data and generate reports efficiently.<br>• Monitor and record project-related costs, ensuring precise job cost reports.<br>• Prepare and reconcile Work in Progress (WIP) schedules while supporting cost forecasting efforts.<br>• Collaborate with project managers on budget tracking, cost-to-complete analysis, and financial performance updates.<br>• Handle subcontractor pay applications, lien releases, and compliance documentation, ensuring timely processing.
We are looking for an experienced Full Charge Bookkeeper to join our team in Los Angeles, California. In this role, you will be responsible for overseeing all aspects of bookkeeping and financial recordkeeping, ensuring accuracy and compliance with applicable regulations. This position offers the opportunity to work independently while contributing to the financial health and success of our organization.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable, accounts receivable, payroll processing, and bank reconciliations.<br>• Prepare and maintain detailed financial records, ledgers, and reports to support decision-making.<br>• Oversee general ledger accounts, ensuring accurate data entry and reconciliation.<br>• Process invoices, payments, and follow up on overdue accounts to maintain cash flow.<br>• Handle month-end and year-end closings, including the preparation of financial statements.<br>• Maintain payroll records, process payroll efficiently, and ensure compliance with relevant laws.<br>• Prepare and file state and federal tax reports, collaborating with external CPAs for tax-related matters.<br>• Analyze cash flow, create budgets, and present recommendations to management.<br>• Coordinate audits and ensure adherence to financial and legal standards.<br>• Develop and implement accounting policies and procedures to optimize efficiency and accuracy.
<p>We are looking for a detail-oriented Payroll Clerk to join our team in Southaven, Mississippi. In this role, you will handle payroll processes efficiently and ensure compliance with company policies and regulations. The ideal candidate will have experience managing payroll in the construction industry and a strong understanding of wage calculations and garnishments.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for employees, ensuring accuracy and timeliness.</p><p>• Maintain payroll records and ensure compliance with federal, state, and local regulations.</p><p>• Handle wage garnishments and deductions, ensuring proper documentation and reporting.</p><p>• Address and resolve payroll discrepancies promptly and professionally.</p><p>• Collaborate with the HR department to update employee information and records.</p><p>• Prepare and distribute pay statements and reports as required.</p><p>• Ensure payroll processes align with company policies and best practices.</p><p>• Respond to employee inquiries regarding payroll-related issues with clarity and professionalism.</p><p>• Assist in audits related to payroll procedures and records, ensuring accuracy and compliance.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Midland, Texas. This long-term contract position is ideal for someone with strong data entry skills and a background in accounts payable processes. The role offers the opportunity to focus on invoice processing and financial data management, with potential to expand into dispatch tasks as needed.<br><br>Responsibilities:<br>• Process invoices accurately and efficiently, ensuring proper coding and compliance.<br>• Manage accounts payable tasks, including check runs and payment processing.<br>• Perform high-volume data entry with precision using Microsoft Excel.<br>• Maintain accurate inventory records and assist with inventory audits as required.<br>• Track and report on asset and equipment inventory to support operational needs.<br>• Generate and analyze inventory reports to ensure consistency and accuracy.<br>• Support dispatch operations as a backup when necessary.<br>• Utilize Excel formulas to streamline data entry and reporting processes.<br>• Collaborate with team members to ensure timely and accurate financial documentation.<br>• Adhere to company policies and procedures while managing AP and inventory tasks.
We are looking for a detail-oriented Accounting Associate to join our team on a contract basis. In this role, you will support various accounting functions, including accounts payable, invoice processing, and cash entries, ensuring accuracy and compliance with established procedures. This is a remote opportunity based out of Washington DC, District of Columbia.<br><br>Responsibilities:<br>• Process and code invoices accurately to ensure timely payments.<br>• Approve invoices in accordance with company policies and guidelines.<br>• Perform cash entries and ensure proper reconciliation of transactions.<br>• Support accounts payable operations by maintaining accurate records and documentation.<br>• Assist in preparing journal entries and maintaining the general ledger.<br>• Collaborate with team members to ensure financial data aligns with organizational goals.<br>• Utilize budgeting tools, such as Martus, to assist with financial planning and analysis.<br>• Analyze financial data and provide insights to improve operational efficiency.<br>• Ensure compliance with company policies and accounting standards.<br>• Contribute to special projects and additional accounting tasks as needed.
We are looking for a detail-oriented and experienced Part-time Bookkeeper to join a small team in Arnold, Missouri. This contract-to-permanent position offers an opportunity to manage key financial tasks while contributing to the smooth operation of the business. The role is fully onsite and involves working approximately ten hours per week across one to two days, with Monday being the preferred day.<br><br>Responsibilities:<br>• Calculate and ensure timely payment of sales tax.<br>• Input and manage payroll reports using QuickBooks Desktop.<br>• Reconcile accounts to maintain accurate financial records.<br>• Handle accounts payable and accounts receivable processes.<br>• Prepare and review financial data to support business operations.<br>• Collaborate with team members to address any discrepancies or issues in financial reports.<br>• Assist in maintaining compliance with financial regulations and company policies.<br>• Provide support for audits or financial reviews when required.
We are looking for a detail-oriented Accounting Clerk to join our team in Midland, Texas. In this role, you will play a vital part in managing billing processes, ensuring financial accuracy, and supporting various accounting functions. The ideal candidate will thrive in a collaborative environment and demonstrate exceptional organizational skills.<br><br>Responsibilities:<br>• Prepare, review, and process accurate invoices for customers and vendors, ensuring all details are correct.<br>• Verify pricing, quantities, and job information to guarantee proper billing.<br>• Investigate and resolve discrepancies in billing or payment issues promptly.<br>• Utilize Microsoft Excel for reporting, data analysis, and reconciliation tasks.<br>• Handle accounts payable and receivable duties, providing coverage for team members when necessary.<br>• Assist with payroll processing and employee benefit administration as assigned.<br>• Support additional accounting tasks and processes under the direction of the Controller.<br>• Identify and troubleshoot inconsistencies across accounting records to maintain accuracy.<br>• Perform general administrative and clerical duties to assist the accounting department.<br>• Collaborate with other departments to ensure smooth billing and accounting operations.
<p>Robert Half is looking for a full charge bookkeeper with strong social skills and a collaborative work style. If you combine dynamic communication skills with a positive attitude and a professional demeanor, then you may thrive in this bookkeeper position. Contact us today.</p><p>Your responsibilities in this role</p><ul><li>Develop a well-organized system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures</li><li>Maintain accounts by verifying, allocating, and posting transactions</li><li>Balance accounts by reconciling entries</li><li>Maintain and balance general ledger </li><li>Maintain quality historical records by filing documents</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Craft Accounts Receivable invoices, reviewing payments received and record deposits</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Analyst to join our team in Indianapolis, Indiana. This contract-to-permanent position is ideal for someone who thrives on problem-solving and can work independently while maintaining a strong focus on accuracy. In this role, you will contribute to the financial operations by analyzing discrepancies, managing deductions, and ensuring the smooth processing of transactions.<br><br>Responsibilities:<br>• Investigate and resolve account discrepancies with accuracy and attention to detail.<br>• Conduct thorough analysis of deductions to identify causes and propose solutions.<br>• Perform research on billing and delivery deposits to ensure proper documentation and reconciliation.<br>• Process financial transactions efficiently using Sage Intacct software.<br>• Apply commercial collections strategies to manage outstanding accounts and improve cash flow.<br>• Handle cash applications to ensure timely allocation of payments.<br>• Execute billing functions to maintain up-to-date and accurate records.<br>• Monitor and track cash activity to ensure compliance with financial policies and procedures.<br>• Take detailed notes and retain information for effective communication and follow-up.<br>• Proactively ask questions to clarify processes and enhance operational efficiency.
<p>Robert Half Contract Finance & Accounting is looking for a bookkeeper with strong social skills and a collaborative work style. If you combine dynamic communication skills with a positive attitude and a professional demeanor, then you may thrive in this position. Contact us today.</p><p>Your responsibilities in this role</p><ul><li>Develop a well-organized system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures</li><li>Maintain accounts by verifying, allocating, and posting transactions</li><li>Balance accounts by reconciling entries</li><li>Maintain and balance general ledger </li><li>Maintain quality historical records by filing documents</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Craft Accounts Receivable invoices, reviewing payments received and record deposits</li></ul><p><br></p>
