We are looking for a detail-oriented Administrative Coordinator to join our team in Alexandria, Virginia. This is a long-term contract position that requires excellent organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting operations and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing daily tasks and prioritizing assignments.<br>• Handle inbound calls promptly and professionally, addressing inquiries and routing calls as needed.<br>• Coordinate and maintain schedules, ensuring accurate calendar management for team members.<br>• Assist with organizing and scheduling appointments related to home health services.<br>• Prepare and maintain documentation, ensuring records are up-to-date and properly filed.<br>• Communicate effectively with clients and staff to ensure seamless coordination of services.<br>• Monitor and track deadlines to ensure timely completion of projects and tasks.<br>• Support the team in maintaining compliance with organizational policies and procedures.<br>• Collaborate with team members to improve operational processes and enhance efficiency.
We are looking for a detail-oriented Administrative Coordinator to join our team in San Francisco, California. In this contract role, you will play a key part in supporting events, managing reception duties, and coordinating administrative activities to ensure seamless operations. This position requires excellent organizational skills, flexibility, and a focused demeanor when working with clients and team members.<br><br>Responsibilities:<br>• Provide event support by handling logistics such as guest registration, Wi-Fi setup, snacks, meals, and overall meeting coordination.<br>• Manage reception duties with care and ensure a welcoming environment for visitors.<br>• Assist with scheduling and coordination of meetings and other administrative tasks.<br>• Process travel and expense reports using Concur to ensure timely reimbursements and accurate record-keeping.<br>• Perform general office duties including organization, supply management, and administrative support.<br>• Collaborate with team members to address ad hoc requests and ensure operational efficiency.<br>• Maintain clear communication with security and other departments to facilitate smooth event and office operations.<br>• Adapt to changing priorities and take on additional responsibilities as needed.<br>• Ensure compliance with company policies during the execution of administrative tasks.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will play a critical part in organizing and managing events that support our mission and contribute to our fundraising goals. This position offers an excellent opportunity to collaborate with diverse teams, sponsors, and volunteers while ensuring the seamless execution of various initiatives.<br><br>Responsibilities:<br>• Plan and oversee the logistics of fundraising events, community outreach programs, and awareness campaigns.<br>• Coordinate schedules, manage calendars, and arrange meetings to support event preparation and execution.<br>• Serve as the main point of contact for internal teams, volunteers, sponsors, and vendors to ensure smooth communication.<br>• Negotiate with vendors to secure favorable terms and manage event-related contracts.<br>• Monitor event budgets and track expenses to ensure financial efficiency.<br>• Develop and implement strategies to enhance attendee engagement and satisfaction.<br>• Evaluate event outcomes and provide detailed post-event reports to inform future planning.<br>• Handle inbound calls, address inquiries, and provide administrative support as needed.
We are looking for an Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract-to-permanent position is ideal for someone who thrives in fast-paced environments and is eager to support technical teams with administrative expertise. The role offers an excellent opportunity for growth, competitive benefits, and the potential for a hybrid schedule upon permanent conversion.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to technical decision-makers, ensuring tasks are managed efficiently and accurately.<br>• Schedule and coordinate meetings, trainings, and other events, both virtually and in-person.<br>• Maintain and update project tracking systems to ensure deadlines and deliverables are met.<br>• Handle database management and ensure data integrity across various platforms.<br>• Act as a liaison between different teams, facilitating communication and streamlining processes.<br>• Assist in the onboarding and training of team members through tools like Webex.<br>• Adapt quickly to new procedures and proactively seek clarification when needed.<br>• Manage multiple priorities while maintaining attention to detail and accuracy.<br>• Support the implementation of consistent processes across merged teams.<br>• Collaborate with colleagues to ensure smooth operation of administrative functions.
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Princeton, New Jersey. In this short term Contract position, you will play a vital role in supporting daily operations and ensuring smooth workflow within the organization. This role is ideal for someone with strong administrative skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules, appointments, and meetings to optimize time management.</p><p>• Handle inbound calls professionally, ensuring inquiries are addressed or redirected efficiently.</p><p>• Provide administrative support for benefits-related processes, ensuring timely and accurate documentation.</p><p>• Maintain and organize records, files, and documentation to ensure accessibility and compliance.</p><p>• Collaborate with team members to streamline workflows and improve operational efficiency.</p><p>• Assist in preparing reports as required.</p><p>• Serve as a point of contact for internal and external communications, ensuring clear and effective exchanges.</p><p>• Support onboarding processes for new hires, including scheduling and documentation.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
We are looking for a dedicated Administrative Coordinator to join our team in Earth City, Missouri. This contract position offers the chance to contribute to a dynamic service-based environment by providing essential administrative support and ensuring smooth operations. The ideal candidate will excel at multitasking, communication, and organization while assisting in various day-to-day tasks.<br><br>Responsibilities:<br>• Manage calendars, including scheduling appointments and coordinating meetings to ensure efficient time management.<br>• Respond to incoming calls promptly and professionally, addressing inquiries and directing them to the appropriate department.<br>• Provide administrative assistance, including document preparation, data entry, and maintaining accurate records.<br>• Support home health operations by coordinating schedules and ensuring compliance with organizational processes.<br>• Collaborate with team members to facilitate effective communication and workflow.<br>• Maintain an organized workspace and filing system to ensure quick access to important documents.<br>• Assist in tracking and reporting daily activities to ensure alignment with company objectives.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and follow up on outstanding tasks to ensure timely completion of projects.<br>• Identify process improvements and suggest changes to enhance efficiency and productivity.
We are looking for an organized and meticulous Office Administrator to join our team in Reston, Virginia. In this role, you will oversee a variety of administrative and operational tasks to ensure the smooth functioning of our office. The ideal candidate will excel in managing daily operations, maintaining structured workflows, and supporting overall office efficiency.<br><br>Responsibilities:<br>• Oversee mail handling processes, including sorting, distributing, and managing outgoing packages through various carriers.<br>• Serve as the primary point of contact for building maintenance and security concerns, liaising with the landlord and ensuring timely resolution of issues.<br>• Maintain and restock office supplies, including pantry items, beverages, and paper products, to ensure adequate inventory levels.<br>• Follow and implement archiving procedures, managing the cataloging, shipping, and retrieval of records while coordinating annual destruction processes.<br>• Process invoices for approval, track variances, and ensure proper documentation for all billed items.<br>• Coordinate emergency response plans, schedule first aid training, and train employees on evacuation protocols.<br>• Greet and assist visitors, ensuring adherence to building security procedures, including visitor sign-in and badge issuance.<br>• Keep the front office organized and presentable to maintain a neat and well-maintained appearance.<br>• Record minutes for weekly operational meetings and distribute accurate meeting notes to relevant stakeholders.<br>• Create and distribute monthly reports and presentation materials to key team members.
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Philadelphia, Pennsylvania. In this role, you will support a behavioral health organization by managing application processes and ensuring all documentation meets required standards. This position offers an excellent opportunity to contribute to the administrative operations of a meaningful organization.<br><br>Responsibilities:<br>• Review incoming application packets for completeness and accuracy.<br>• Verify the presence of required signatures and ensure compliance with established guidelines.<br>• Return incomplete packets to applicants for corrections and resubmissions.<br>• Forward finalized application packets to the clinical team for further processing.<br>• Maintain clear and organized records of application statuses and correspondence.<br>• Communicate effectively with applicants to provide guidance on submission requirements.<br>• Collaborate with internal teams to streamline administrative processes.<br>• Handle general administrative tasks, including managing schedules and responding to inquiries.<br>• Support the team in maintaining adherence to organizational procedures and standards.
<p>We are looking for a detail-oriented Part-time Administrative Coordinator to join our team in Tucson, Arizona. This is a long-term contract position offering the opportunity to support various administrative and human resources functions. This is an onsite and in-person role working roughly 20 hour per week. The ideal candidate will excel at organizing events, managing records, and providing exceptional customer service to both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate employee engagement activities, training programs, and team-building events to foster a positive work environment.</p><p>• Maintain and update employment records while ensuring compliance with data privacy regulations.</p><p>• Support the recruitment process by posting job advertisements, scheduling interviews, and assisting with candidate communications.</p><p>• Facilitate the onboarding of new employees by preparing orientation materials and conducting orientation sessions.</p><p>• Monitor and replenish office supplies to maintain a well-equipped workspace.</p><p>• Track project deadlines, priorities, and progress to ensure timely delivery of tasks.</p><p>• Provide high-quality customer service to internal team members and external contacts.</p><p>• Assist with organizing and maintaining payroll and other HR-related functions when needed.</p>
We are looking for a proactive and organized Office Administrator to join our team in Midland, Texas. This is a Contract-to-permanent position requiring an individual with strong attention to detail, interpersonal skills, and the ability to manage multiple tasks efficiently. You will play a key role in ensuring smooth office operations and providing support to the team.<br><br>Responsibilities:<br>• Manage the front desk, greeting visitors and handling inquiries with strong attention to detail.<br>• Coordinate incoming and outgoing mail and packages to ensure timely delivery.<br>• Monitor and replenish office supplies to maintain a well-stocked and efficient workspace.<br>• Organize and maintain filing systems for easy access and retrieval of documents.<br>• Oversee the scheduling and maintenance of pool vehicles for company use.<br>• Provide backup support to the Office Manager as needed, ensuring continuity in operations.<br>• Perform receptionist duties, including answering inbound calls and directing them appropriately.<br>• Scan and digitize documents for efficient record-keeping.<br>• Handle clerical tasks to support daily office functions.
We are looking for a highly organized and detail-oriented Administrative Technician to join our team in Juno Beach, Florida. In this long-term contract position, you will provide advanced administrative support to the IT Vice President, ensuring smooth operations and effective communication across the organization. This role requires a proactive individual with exceptional multitasking abilities and a commitment to maintaining confidentiality and professionalism.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the IT Vice President, including managing calendars, scheduling meetings, and coordinating travel arrangements.<br>• Organize and facilitate meetings and events by preparing agendas, handling logistics, and ensuring follow-up on action items.<br>• Act as a liaison between the executive and both internal and external stakeholders to maintain clear and timely communication.<br>• Prepare detailed reports, presentations, and spreadsheets to support decision-making and operations.<br>• Manage expense reporting, purchase orders, and track budgets to ensure accurate financial oversight.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Document and recommend improvements to processes and procedures to enhance operational efficiency.<br>• Participate in special projects and provide analytical support as needed.<br>• Coordinate onboarding activities and provide assistance with staffing and supplier communications.<br>• Ensure adherence to organizational policies and practices while supervising administrative tasks.
<p>We are looking for an Office Services Coordinator to join our team in Allentown, PA. In this role, you will manage office operations to ensure a seamless and organized work environment. This is a long-term contract position requiring in-person attendance, with the potential for extension or conversion to a permanent role.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and replenish supplies and inventory across various office areas to maintain availability.</p><p>• Ensure conference rooms are clean, organized, and equipped with necessary materials such as notepads, markers, and refreshments.</p><p>• Maintain stock levels in kitchen and bathroom areas, including items such as soap, paper towels, and toiletries.</p><p>• Transport and restock copy paper for printers and copiers in shared office spaces.</p><p>• Manage the storage room by organizing items, ensuring proper labeling, and maintaining accessibility.</p><p>• Oversee kitchen inventory, including utensils, snacks, coffee pods, and cleaning supplies.</p><p>• Utilize the internal work order system to track, manage, and respond to maintenance and supply requests.</p><p>• Clean and maintain coffee machines to ensure functionality and stock necessary supplies for daily use.</p><p>• Assist with other administrative tasks as required, such as escorting visitors and coordinating office cleanliness.</p>
We are looking for a dedicated Admin Services Coordinator to join our team in Toms River, New Jersey. This long-term contract position requires an individual with strong organizational skills and a commitment to providing excellent service to tenants, vendors, and contractors. The role involves managing administrative tasks, supporting property operations, and ensuring compliance with company policies.<br><br>Responsibilities:<br>• Manage tenant work order systems and ensure timely resolution of requests in alignment with company guidelines.<br>• Build and maintain positive relationships with tenants, vendors, and contractors to foster collaboration.<br>• Oversee financial processes by coding invoices, preparing tenant billings, and ensuring payments align with contracts.<br>• Process purchase orders, track vendor contracts, and assist with preparing bid packages.<br>• Maintain accurate property management files and ensure all vendor insurance documents are current.<br>• Administer and prepare various accounting reports, including accounts receivable, general ledger, and rent roll.<br>• Monitor janitorial logs and address issues promptly to uphold property standards.<br>• Support sustainability initiatives and corporate directives, ensuring innovative practices are implemented.<br>• Coordinate office supply inventory and manage elevator reports.<br>• Assist the Property Manager with identifying and implementing property-specific initiatives.
<p>Key Duties and Responsibilities for the Administrative Specialist Role</p><p>In this position, you will provide vital administrative and operational support to the Executive Office and other departments. Typical duties include:</p><ul><li>Managing calendars, scheduling meetings, and coordinating appointments for leadership staff</li><li>Preparing and editing correspondence, reports, and other documents</li><li>Assisting with board and committee meeting logistics, including agenda preparation and minutes</li><li>Maintaining organized filing systems (electronic and hard copy) and handling confidential information with discretion</li><li>Supporting event coordination and department projects as assigned</li><li>Handling travel arrangements and expense reimbursements</li><li>Communicating professionally with internal staff, external partners, and community stakeholders</li><li>Performing general office support such as ordering supplies, tracking invoices, and managing office communications</li></ul><p><br></p>
<p>We are looking for an organized and welcoming Workplace Administrator to join our team in Culver City. In this long-term contract role, you will play a pivotal role in ensuring the smooth operation of our office by managing daily front desk activities and supporting our facilities team. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys creating a positive workplace experience. The hours are 8-5 and you will be on-site daily. Previous experience with facilities and/or employee experience is highly desired. </p><p><br></p><p><u>Responsibilities:</u></p><p>• Greet employees, guests, and visitors warmly as they arrive at the office.</p><p>• Manage and oversee the visitor management system to ensure accurate records.</p><p>• Assist the facilities team with preparing office spaces for events, team gatherings, and onsite activities.</p><p>• Maintain cleanliness and organization of the reception area, conference rooms, and common spaces.</p><p>• Handle incoming and outgoing mail, organize supplies in the mailroom, and manage mail-related inquiries.</p><p>• Create and distribute weekly lunch menus, assist with setup, and ensure smooth execution of daily meal services.</p><p>• Coordinate with the janitorial team to ensure conference rooms are cleaned and reset after meetings.</p><p>• Monitor adherence to office policies, including the dog policy, and provide reminders when necessary.</p><p>• Manage building access card distribution and parking card requests in coordination with the building owner.</p><p>• Ensure beverage machines, snacks, and office supplies are stocked and functional, coordinating repairs and orders as needed.</p>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
