<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract-to-hire basis in Eden Prairie, Minnesota. In this role, you will play a key part in managing invoice processing, vendor communications, and maintaining accurate financial records. This position offers the opportunity to contribute to a fast-paced and dynamic work environment while utilizing your expertise in accounts payable.</p><p><br></p><p>Responsibilities:</p><ul><li>Process and code invoices accurately and in a timely manner to ensure proper documentation.</li><li>Manage check runs and ensure payments are issued according to company protocols.</li><li>Maintain and update vendor information and records to support smooth operations.</li><li>Oversee the accounts payable inbox, responding to inquiries and addressing issues promptly.</li><li>Collaborate with internal teams to resolve discrepancies and ensure accurate financial reporting.</li><li>Answer incoming phone calls for main office line</li><li>Assist with shipments of packaging</li><li>Utilize SharePoint to organize and track accounts payable documentation and workflows.</li><li>Provide excellent customer service when communicating with vendors and internal stakeholders.</li><li>Assist in reconciling accounts and ensuring compliance with company policies.</li><li>Identify opportunities for process improvement and contribute to optimizing accounts payable functions</li></ul><p><br></p>
<p>Robert Half is looking for a detail-oriented Staff Accountant to join our client's team in Cedar Rapids, Iowa. In this role, you will be responsible for ensuring the accuracy of financial records and managing essential accounting tasks, such as accounts payable, accounts receivable, and contract administration. You will collaborate with team members, provide excellent customer service, and support month-end closing processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update monthly order logs to ensure accurate tracking of financial data.</p><p>• Set up and oversee client contracts, ensuring compliance and proper documentation.</p><p>• Process invoices and handle accounts payable transactions promptly and accurately.</p><p>• Respond to client inquiries regarding billing and resolve issues efficiently.</p><p>• Post financial transactions to the correct general ledger accounts and maintain accounting system integrity.</p><p>• Process payments related to leases and manage receivables from external organizations.</p><p>• Assist with month-end closing tasks, including reconciling bank accounts, credit cards, payroll, and financial records.</p><p>• Adjust inventory and asset records as needed to maintain accurate financial reporting.</p><p>• Maintain confidentiality while handling sensitive company and financial information.</p><p>• Participate in team meetings and contribute to collaborative discussions to improve processes.</p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Falls Church, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite Monday to Friday 9 am to 3:30 pm. for the next 4+ weeks. Must be willing to start Wednesday October 29th.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p>
<ol><li><strong>Front Desk Management</strong>: Greet and assist visitors, clients, and employees in a friendly and professional manner, ensuring a positive first impression.</li><li><strong>Telephone Operation</strong>: Answer and direct incoming calls, take messages, and provide information as necessary.</li><li><strong>Scheduling and Calendar Management</strong>: Coordinate and manage appointments, meetings, and conference room bookings.</li><li><strong>Administrative Support</strong>: Perform administrative duties, including filing, data entry, and maintaining office supplies inventory.</li><li><strong>Communication Assistance</strong>: Handle correspondence, including emails and memos, as assigned by management.</li><li><strong>Customer Service</strong>: Address inquiries and resolve issues promptly, providing excellent customer service to both internal and external stakeholders.</li><li><strong>Organizational Tasks</strong>: Assist with event planning, document preparation, and other organizational tasks as needed.</li></ol>
<p>We are seeking a skilled and customer-focused Service Desk Technician to join our IT support team. The ideal candidate will have experience in remote troubleshooting, Windows 11, Azure AD, and Entra. The Service Desk Technician will be responsible for providing technical assistance and support to end-users, ensuring timely resolution of issues and maintaining high levels of customer satisfaction.</p><p> </p><p>Key Responsibilities:</p><ul><li>Provide remote troubleshooting and technical support to end-users for hardware, software, and network issues.</li><li>Assist users with Windows 11 installation, configuration, and maintenance.</li><li>Manage and support user accounts and access through Azure Active Directory (Azure AD).</li><li>Utilize Entra for identity and access management tasks.</li><li>Respond to service desk tickets, emails, and calls promptly and professionally.</li><li>Document issues, resolutions, and maintain accurate records of support activities.</li><li>Collaborate with other IT team members to resolve complex issues and improve service delivery.</li><li>Educate end-users on best practices for utilizing IT resources and tools.</li><li>Maintain up-to-date knowledge of emerging technologies and best practices in IT support.</li></ul><p><br></p>
We are looking for a detail-oriented AP/AR Clerk to join our team in Hilliard, Ohio. In this role, you will manage accounts payable and receivable processes, ensuring accuracy and efficiency in financial transactions. This position offers an opportunity to contribute to the organization’s financial stability while working collaboratively with internal and external stakeholders.<br><br>Responsibilities:<br>• Process invoices, check requests, and vendor statements in a timely and accurate manner.<br>• Manage the accounts payable inbox and handle correspondence with vendors.<br>• Post payments and maintain detailed accounts receivable aging reports.<br>• Investigate and resolve billing discrepancies and issues effectively.<br>• Set up vendor accounts and ensure compliance with company policies.<br>• Perform reconciliations for financial records and accounts.<br>• Assist with month-end close procedures to ensure timely reporting.<br>• Provide excellent customer service to internal and external parties.<br>• Support audit processes by organizing and providing necessary documentation.
We are looking for a detail-oriented Payroll Specialist to join our team on a contract basis in Golden Valley, Minnesota. In this role, you will be responsible for ensuring accurate and timely payroll processing while maintaining compliance with company policies and regulations. Collaboration across departments and delivering excellent customer service are key aspects of this position.<br><br>Responsibilities:<br>• Process new employee documentation, verifying and entering employee data into the payroll system to ensure accurate record updates.<br>• Execute bi-weekly or semi-monthly payroll cycles, including timesheet calculations, data entry, payroll processing, and manual check runs.<br>• Maintain compliance with legal requirements by processing child support, garnishments, and tax levy orders and payments.<br>• Ensure accurate deductions for insurance and benefits are applied to employee payrolls.<br>• Monitor and manage employee paid time off plans to maintain accurate records.<br>• Organize and store payroll timesheets and related documents within the electronic data storage system.<br>• Foster effective communication and collaboration across departments to address payroll-related inquiries.<br>• Deliver exceptional customer service aligned with company standards and policies.<br>• Utilize strong time management and organizational skills to meet payroll deadlines.
<p>We are seeking an organized and personable <strong>Front Desk Coordinator</strong> to be the first point of contact for our <strong><u>bustling downtown Dallas office.</u></strong> The ideal candidate will bring professionalism, outstanding communication skills, and a proactive attitude to this dynamic role. As the face of the office, you will provide exceptional customer service while ensuring smooth operations at the front desk.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome all visitors and ensure they are directed to the appropriate person or department in a friendly and professional manner.</li><li>Answer, screen, and direct incoming phone calls efficiently.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain the organization and appearance of the reception area, including arranging for maintenance and ensuring a positive first impression for guests.</li><li>Schedule and manage conference rooms, as well as coordinate meeting arrangements when necessary.</li><li>Assist with administrative tasks such as data entry, document preparation, filing, and correspondence.</li><li>Monitor office supply inventory and coordinate reorders to ensure availability.</li><li>Provide support to staff and various departments with special projects as assigned.</li><li>Ensure confidentiality of sensitive client and company information.</li></ul>
We are looking for a skilled Medical Receptionist/Scheduler to join our team in Boardman, Ohio. In this Contract to permanent position, you will play a vital role in providing exceptional administrative and scheduling support to ensure smooth operations in a busy medical office. The ideal candidate is detail-oriented and capable of handling sensitive patient information with the utmost confidentiality.<br><br>Responsibilities:<br>• Answer and route incoming calls in a timely and efficient manner, addressing inquiries and transferring calls appropriately.<br>• Coordinate patient appointments, verify insurance details, and provide information regarding medical services.<br>• Maintain accurate and up-to-date records of patient interactions and scheduling within the clinic’s database.<br>• Perform administrative tasks such as data entry, filing, and supporting medical coding and insurance verification processes.<br>• Collaborate with healthcare providers and office staff to ensure seamless communication and efficient patient care.<br>• Manage patient records and documentation in compliance with confidentiality and regulatory standards.<br>• Respond to patient check-in needs and assist with front office operations as required.<br>• Utilize medical terminology to effectively communicate with patients and staff.<br>• Ensure the reception area is organized and welcoming for patients.<br>• Provide excellent customer service while addressing patient inquiries or concerns.
<p>Are you a committed and detail-oriented professional with a passion for healthcare? Robert Half's Sacramento Healthcare Practice is currently seeking a <strong>Medical Front Desk Specialist</strong> for a <strong>6-month contract</strong> with one of our reputable healthcare clients. If you thrive in a fast-paced environment and enjoy connecting with patients, this role is an excellent opportunity for you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and check in patients, ensuring top-tier customer service at all times.</li><li>Manage phone lines, schedule appointments, and provide accurate information regarding office policies and procedures.</li><li>Verify patient insurance and assist with processing billing and payments.</li><li>Maintain and update patient records and confidential information in electronic health record (EHR) systems.</li><li>Provide administrative and clerical support to medical staff, including filing, faxing, and data entry.</li><li>Uphold a clean and professional front desk area while adhering to all HIPAA regulations and confidentiality standards.</li></ul>
<p>We are looking for a skilled Billing Specialist to join a dynamic and detail-oriented services team in Minneapolis, Minnesota. This role is ideal for individuals with a background in accounts receivable and billing processes who are eager to contribute to a stable and growing organization. The position offers flexibility with remote work options three days per week and includes a competitive benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Manage billing activities to ensure timely and accurate invoicing for clients.</p><p>• Perform accounts receivable functions, including tracking, reporting, and resolving discrepancies.</p><p>• Utilize financial software, such as Aderant and Costpoint, to process invoices and maintain records.</p><p>• Communicate with customers to address inquiries or issues related to billing and payments.</p><p>• Collaborate with internal teams to streamline billing processes and improve efficiency.</p><p>• Monitor account balances and follow up on overdue payments to ensure timely collection.</p><p>• Export and analyze customer service data to support billing operations.</p><p>• Generate regular financial reports to provide insights on billing and accounts receivable performance.</p><p>• Assist with implementing improvements to billing systems and workflows.</p><p>• Ensure compliance with company policies and industry standards in all billing activities.</p>
We are looking for an experienced Human Resources Generalist to join our team in Calabasas, California. This role is a Contract to permanent position within the Real Estate & Property industry. The ideal candidate will oversee various HR functions, including onboarding, terminations, and employment screening, while ensuring compliance with company policies and industry standards. This is an excellent opportunity to contribute to a dynamic team and support organizational growth.<br><br>Responsibilities:<br>• Coordinate employee terminations, including processing final paychecks, benefits cancellation, and collection of company assets.<br>• Conduct exit interviews to gather feedback and document insights for improvements.<br>• Update HR systems to reflect terminations and prepare all required documentation, such as separation notices.<br>• Initiate and manage comprehensive pre-employment screening, including review of criminal records, employment history, and references.<br>• Monitor and follow up on pending screening results to ensure timely completion.<br>• Maintain accurate records of employment screenings while adhering to privacy and regulatory requirements.<br>• Prepare onboarding materials, including employment contracts, tax forms, and company handbooks.<br>• Facilitate new employee orientations to introduce staff to company policies, culture, and procedures.<br>• Ensure all onboarding processes align with organizational standards and compliance regulations.<br>• Collaborate with various departments to address HR-related inquiries and provide excellent customer service.
<p>We are seeking a detail-oriented and organized Insurance Administrator to join our dynamic team. The ideal candidate will be responsible for managing insurance applications, verifying claims, and assisting clients with inquiries related to coverage and policy details. This role is crucial in ensuring a seamless experience for our clients and maintaining accurate records critical for business operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and manage insurance applications, invoices, and policy documents in an accurate and timely manner.</li><li>Verify clients’ insurance coverage and ensure compliance with company and government guidelines.</li><li>Respond to clients’ inquiries and provide exceptional customer service to address their needs.</li><li>Work closely with insurance providers to coordinate and resolve claim-related issues.</li><li>Maintain and update client records, ensuring confidentiality and data accuracy.</li><li>Prepare regular reports and provide support for audits and reviews as needed.</li><li>Stay updated with industry regulations, compliance guidelines, and changes to ensure adherence to policies.</li><li>Support billing and collections teams with insurance-related processes.</li><li>Collaborate with cross-functional teams to provide insurance insights and documentation.</li></ul><p><br></p>
<p>Our client, a high-end <strong>hospitality and property management company</strong> specializing in luxury coastal rentals, is looking for a polished and energetic <strong>Assistant Property Manager</strong> to join their Encinitas team. This role offers the perfect blend of administrative coordination, guest relations, and property oversight — ideal for someone who thrives in a customer-focused, fast-paced environment.</p><p>You’ll work alongside the Senior Property Manager to ensure exceptional experiences for guests and homeowners alike, coordinating everything from check-ins and maintenance to vendor relations and reporting. This company prides itself on its exceptional service standards and attention to detail, managing exclusive coastal properties across North County.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for guests, homeowners, and vendors.</li><li>Coordinate property inspections, maintenance schedules, and housekeeping teams.</li><li>Manage rental reservations, update booking platforms, and prepare welcome materials.</li><li>Handle administrative duties such as contract processing, vendor invoicing, and recordkeeping.</li><li>Assist in preparing monthly property reports and financial summaries.</li><li>Support marketing and social media efforts for property listings and guest communications.</li><li>Maintain a professional, courteous, and polished demeanor while representing the company’s brand.</li></ul><p><br></p><p><br></p>
<p>Our client, a successful law firm, is looking for a detail-oriented Legal Office Manager/Administrator to oversee administrative operations in a legal office setting.</p><p><br></p><p><strong>Role:</strong> Legal Office Administrator</p><p><strong>Location: </strong>Manchester, NH</p><p><strong>Salary:</strong> $70,000 - $90,000 (depending on experience)</p><p><strong>Schedule: </strong>In-Office with flexibility to work from home when needed (sick, personal reasons, appointments, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily administrative and office operations to ensure a productive work environment.</li><li>Handle client billing, A/R, A/P, and other financial management duties.</li><li>Maintain and monitor office equipment, supplies, and vendor relationships.</li><li>Serve as a primary point of contact for clients, providing professional and courteous customer service.</li><li>Support attorneys and staff with administrative tasks, document management, and scheduling as needed.</li><li>Assist with data entry, filing, correspondence, and other clerical duties.</li><li>Ensure confidentiality and accuracy in handling sensitive client and financial information.</li><li>Identify and resolve administrative or operational issues efficiently.</li></ul>
We are looking for a dedicated Deposit Operations Analyst to join our team in Kerrville, Texas. In this role, you will play a pivotal part in overseeing daily deposit account operations while ensuring compliance with banking regulations and internal policies. This position requires an individual with strong attention to detail who can maintain system integrity and provide exceptional service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Process and reconcile wire transfers, check returns, stop payments, and account maintenance requests with accuracy and efficiency.<br>• Investigate and resolve discrepancies, posting errors, and account-related issues promptly.<br>• Monitor and manage overdraft and non-sufficient fund items in alignment with bank policies.<br>• Conduct thorough reviews of documentation for new and existing deposit accounts to ensure compliance with regulatory standards.<br>• Provide guidance and support to branch staff and other departments regarding deposit account procedures.<br>• Assist in the implementation of system updates and perform quality control reviews to enhance operational productivity.<br>• Participate in special projects aimed at improving deposit operations and customer service.<br>• Safeguard customer information by adhering to confidentiality and security protocols.
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
<p>We are working with a client who is looking for a dedicated Senior HR Coordinator to join our team on a contract basis in Minneapolis, Minnesota. This role offers an exciting opportunity to contribute to various aspects of human resources, including onboarding, benefits administration, and employee support. If you are detail-oriented, adaptable, and committed to providing exceptional service, we encourage you to apply. Offering a hybrid work model.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate onboarding processes for new hires and conduct training sessions on system usage.</p><p>• Manage benefits administration, including enrollment, invoice reconciliation, and coordination with insurance brokers.</p><p>• Oversee leave of absence processing and ensure accurate handling of employee benefits during such periods.</p><p>• Review and verify timecards and payroll registers, submitting accurate information to the payroll carrier.</p><p>• Respond to inquiries and manage communications through the HR inbox.</p><p>• Take ownership of special projects, demonstrating flexibility and adaptability to address various tasks as assigned.</p><p>• Maintain a focus on accuracy and attention to detail in all HR-related activities.</p><p>• Provide exceptional customer service to employees and stakeholders, ensuring a positive experience.</p><p>• Collaborate with internal teams to improve HR processes and workflows.</p>
<p>The <strong>Customer Service Order Processor</strong> plays a vital role in ensuring customer satisfaction by efficiently managing orders and providing exceptional support throughout the order lifecycle. Utilizing a Customer Relationship Management (CRM) system, this individual is responsible for processing sales orders, resolving customer inquiries, and maintaining accurate data to support seamless operations and ongoing client engagement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Order Management:</strong> Accurately process customer orders through the CRM system, ensuring timely fulfillment and delivery.</li><li><strong>Customer Communication:</strong> Serve as the primary contact for customers, addressing inquiries on order status, product availability, shipping timelines, and pricing in a professional and timely manner.</li><li><strong>CRM Utilization:</strong> Maintain comprehensive and accurate records of customer interactions, order details, and transaction histories in the CRM system.</li><li><strong>Problem Resolution:</strong> Proactively identify and address issues related to orders, such as shipping delays, payment errors, or inventory shortages, and provide swift solutions to ensure customer satisfaction.</li><li><strong>Cross-functional Collaboration:</strong> Coordinate with warehouse, logistics, and sales teams to ensure smooth order processing and resolve any discrepancies or issues throughout the transaction process.</li><li><strong>Reporting and Analysis:</strong> Generate periodic reports from the CRM system to track customer trends, order volumes, and service challenges, and recommend improvements to enhance operational efficiency.</li><li><strong>Upselling and Cross-Selling:</strong> Identify opportunities to promote additional products or services based on customer purchasing trends and needs, while maintaining a focus on customer satisfaction.</li></ul><p><br></p>
<p>Robert Half is working with a property management company in Miami that’s looking for a Bilingual Leasing Assistant to join their team. This position plays a key role in providing excellent customer service to current and prospective residents while supporting daily office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist residents and visitors in a professional and friendly manner.</li><li>Conduct property tours and answer questions from prospective tenants in both English and Spanish.</li><li>Prepare and process lease applications, renewals, and related documentation.</li><li>Handle phone and email inquiries, schedule appointments, and maintain leasing files.</li><li>Update resident information and enter data into the property management system.</li><li>Coordinate with maintenance and management teams to ensure timely follow-up on resident requests.</li><li>Support general administrative tasks such as filing, data entry, and reporting.</li></ul><p><br></p>
<p><strong>Position Summary:</strong> Our client seeks an experienced Bookkeeper to support all aspects of their accounting department, reporting directly to the Financial Controller. This is an excellent opportunity for detail-oriented professionals looking to manage a diverse workload within a dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable transactions</li><li>Prepare financial reports and reconcile accounts as directed</li><li>Participate in month-end and year-end closing tasks per management instruction</li><li>Communicate professionally with customers and vendors regarding billing matters</li><li>Assist with general administrative tasks as needed</li><li>Perform accounting clerical duties, including filing, scanning, document uploads, and organizing year-end files for storage</li><li><strong>Why Work With Our Client?</strong> This role offers the chance to take ownership of core accounting processes, collaborate with a supportive finance team, and contribute</li></ul><p><br></p>
<p>We are looking for a dedicated Client Services Specialist to join our team in Santa Barbara, California. This contract position involves supporting property management operations by ensuring excellent communication with tenants, residents, and property owners, as well as maintaining high standards of property care and safety. If you thrive in a fast-paced environment and enjoy a mix of administrative and field-based tasks, this role is an excellent opportunity for you.</p><p><br></p><p>Responsibilities:</p><p>• Communicate effectively with tenants and residents, addressing concerns and issuing notices as needed.</p><p>• Conduct property inspections, including exterior reviews, semi-annual interior checks, and move-out assessments.</p><p>• Create and manage work orders to ensure timely and efficient property maintenance.</p><p>• Handle security deposit reconciliations accurately and in compliance with regulations.</p><p>• Develop project scopes, solicit bids, and coordinate project completion with vendors and maintenance teams.</p><p>• Support leasing activities such as marketing properties, drafting leases, and processing applications.</p><p>• Collaborate with vendors, in-house maintenance technicians, and onsite property managers to address operational needs.</p><p>• Perform additional duties as assigned to ensure smooth property management operations.</p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a long-term contract basis in Duluth, Minnesota. In this role, you will play a key part in supporting onboarding processes and ensuring a seamless experience for new team members. This position requires strong organizational skills, excellent communication abilities, and proficiency with HR tools and systems.<br><br>Responsibilities:<br>• Coordinate pre-employment screenings, including background checks and drug tests to ensure compliance.<br>• Schedule interviews and manage logistics for candidates and hiring managers.<br>• Facilitate orientation sessions to provide essential information and resources for new team members.<br>• Support travel arrangements for candidates or employees as needed.<br>• Maintain accurate records in HR systems and databases to streamline processes.<br>• Collaborate with internal teams to enhance onboarding experiences.<br>• Provide high-touch customer service to address inquiries and resolve issues promptly.<br>• Assist with administrative tasks related to employee relations and HR functions.<br>• Ensure all onboarding activities comply with company policies and regulations.
<p>Are you a detail-oriented professional with excellent communication and multitasking skills? We are seeking a <strong>Patient Administrative Specialist</strong> to join a dynamic outpatient clinical setting. As a <strong>Patient Administrative Specialist</strong>, you will be at the forefront of patient interaction, ensuring a smooth and professional experience. The <strong>Patient Administrative Specialist</strong> plays a vital role in the daily administrative operations of the clinic, handling patient coordination, front desk responsibilities, and surgery scheduling.</p><p>Schedule: Monday–Friday, 8:30 AM – 5:00 PM | 6-Month Onsite Contract</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform front desk check-in and check-out functions for patients.</li><li>Greet and welcome patients while addressing initial inquiries regarding appointments, payments, and schedules.</li><li>Answer and route calls on a multi-line phone system; take messages for clinic staff and physicians.</li><li>Ensure all insurance verifications and authorizations are completed prior to appointments.</li><li>Coordinate with providers regarding schedule preferences and urgent patient needs.</li><li>Support physician-patient communications using internal documents and tools.</li><li>Maintain databases, process internal forms, and handle various clerical tasks.</li><li>Use electronic medical record systems and phone systems to perform job duties efficiently.</li><li>Deliver excellent service that meets or exceeds organizational standards.</li><li>Manage non-clinical customer relationship messages (CRMs) and escalate as needed.</li><li>Handle incoming/outgoing faxes, clinic mail, and organize clinic-specific documents.</li></ul>
