<p>We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced healthcare environment. This is a Contract to permanent position based in Memphis, Tennessee. The ideal candidate will thrive under pressure, demonstrate exceptional organizational skills, and possess advanced proficiency in Microsoft Office tools especially Excel. This role is fully onsite, offering the opportunity to work closely with executive leaders and contribute to important organizational initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, scheduling executive meetings and ensuring seamless coordination.</p><p>• Arrange and oversee travel plans, including booking accommodations and creating itineraries.</p><p>• Prepare detailed presentations and reports using advanced Microsoft Excel and PowerPoint skills.</p><p>• Extract and analyze data from various systems, compiling information into Excel spreadsheets with pivot tables and formulas.</p><p>• Serve as a key point of contact for the Chief, addressing inquiries and ensuring priorities are handled efficiently.</p><p>• Provide guidance and assistance on travel logistics for senior leadership.</p><p>• Collaborate with high-level executives to support patient care and safety initiatives.</p><p>• Maintain discretion while handling sensitive information and communications.</p><p>• Adapt to a fast-paced environment with heavy responsibilities, ensuring deadlines and expectations are met.</p><p>• Identify opportunities to ask critical questions and clarify tasks to improve workflow.</p>
<p>We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to a Menomonee Falls, WI area organization. The ideal candidate will excel in managing a variety of tasks such as scheduling meetings, expense reporting, booking travel, and overseeing social media accounts. This role demands a detail-oriented, tech-savvy professional with exceptional communication skills and the ability to anticipate needs in a fast-paced environment. </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate schedules, and ensure meetings are organized efficiently.</li><li>Prepare detailed expense reports and handle reimbursements in alignment with company policies.</li><li>Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Assist in managing the organization’s social media presence by scheduling posts, monitoring engagement, and providing analytics.</li><li>Handle confidential information and communications with discretion.</li><li>Serve as a point of contact between senior leadership, clients, and other internal or external stakeholders.</li><li>Create and edit correspondence, reports, spreadsheets, and presentations as needed.</li><li>Organize and maintain electronic files, contracts, and important documents.</li><li>Participate in planning and execution of special projects or events.</li><li>Continuously seek ways to enhance operational efficiency and prioritize key initiatives.</li></ul>
We are looking for a highly organized and proactive Personal Executive Assistant to support a busy principal in Delray Beach, Florida. This role is multifaceted, requiring someone who is detail oriented with exceptional administrative capabilities and experience managing multiple properties. The ideal candidate will excel in handling confidential matters, coordinating logistics, and ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage the principal’s calendar, correspondence, and administrative tasks with a high degree of accuracy.<br>• Act as the primary liaison between the principal and vendors, contractors, household staff, and other stakeholders.<br>• Maintain confidentiality while overseeing sensitive matters, including medical billing and insurance claims.<br>• Track deadlines, appointments, and ongoing projects to ensure timely completion.<br>• Source, negotiate, and manage vendors for property and household needs, such as landscaping, security, and housekeeping.<br>• Conduct inspections, organize preventative maintenance, and ensure systems like pools and security are fully operational.<br>• Coordinate tenant onboarding, offboarding, and leasing efforts for residential and commercial rental properties.<br>• Review and reconcile invoices, coordinate with accounting teams, and ensure timely payments for household and property expenses.<br>• Plan and manage detailed domestic and international travel itineraries, including accommodations, transportation, and dining.<br>• Handle additional personal errands, event coordination, and anticipate the principal’s needs to streamline operations.
Position Overview We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our CPA firm. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced detail oriented environment. The ideal candidate will act as a trusted partner, ensuring smooth day-to-day operations and enabling executives to focus on strategic initiatives. <br> Key Responsibilities Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Handle confidential information with discretion. Client & Internal Communication: Serve as the primary point of contact for executives, clients, and staff. Draft and proofread emails and other communications. Project Coordination: Assist with special projects, including client onboarding and internal initiatives. Track deadlines and deliverables to ensure timely completion. Office Management: Oversee office supplies, vendor relationships, and general administrative tasks. Support event planning for client meetings and firm gatherings. Financial & Compliance Support: Assist with billing, expense reports, and basic bookkeeping tasks. Maintain organized records for audits and compliance requirements. Why Join Us? Collaborative and detail oriented work environment. Opportunities for growth within a respected CPA firm. Competitive compensation and benefits package.
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO within a dynamic financial services firm. This role involves managing executive schedules, facilitating communications, and ensuring seamless coordination with internal teams and external stakeholders. The ideal candidate will demonstrate exceptional organizational skills and the ability to thrive in a fast-paced environment. This role works 4 days on site and 1 day remote. Client offer excellent benefits for employee and family, 401k, bonus, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, coordinating meetings, appointments, and events to ensure optimal time management.</p><p>• Arrange and oversee travel logistics, including booking flights, accommodations, and transportation, while adhering to company policies and budgets.</p><p>• Facilitate the preparation and organization of executive meetings, including agenda creation, document distribution, and follow-up actions.</p><p>• Serve as the primary liaison between executives and internal teams, ensuring clear and efficient communication.</p><p>• Maintain and update records, reports, and documentation as needed to support executive operations.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Assist in coordinating with external stakeholders to ensure seamless communication and collaboration.</p><p>• Support broader operational initiatives by aligning priorities across teams and departments.</p><p>• Monitor and manage incoming communications, prioritizing and responding on behalf of executives when appropriate.</p><p>• Proactively identify opportunities to improve administrative processes and implement best practices</p>
We are looking for a skilled Executive Assistant to provide dedicated administrative support to senior leadership in a dynamic and fast-paced environment. This contract position is based in Commerce, California, and requires a detail-oriented individual capable of managing schedules, organizing meetings, and coordinating communication across multiple stakeholders. The ideal candidate will demonstrate discretion, exceptional organizational skills, and the ability to handle confidential information with the utmost care.<br><br>Responsibilities:<br>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.<br>• Prepare, proofread, and edit reports, presentations, and correspondence to ensure accuracy and a high standard of work.<br>• Serve as a primary point of contact between executives and internal or external stakeholders, facilitating effective communication.<br>• Organize and maintain electronic and physical filing systems to ensure easy access to important documents.<br>• Coordinate meeting logistics, including preparing agendas, compiling materials, and recording minutes.<br>• Handle sensitive information with confidentiality and integrity.<br>• Support executives with special projects, conducting research and providing detailed summaries as needed.<br>• Utilize tools such as ADP, Concur, and CRM systems to streamline administrative tasks and enhance efficiency.<br>• Assist in planning and executing conference calls and virtual meetings using platforms like Cisco Webex.<br>• Ensure timely communication and follow-up on behalf of executives to maintain smooth operations.
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<p>We are looking for an Executive Assistant to join a dynamic investment firm in West Los Angeles. In this role, you will provide comprehensive support to the company founder, handling both detailed and personal tasks with efficiency and discretion. This contract to permanent position is ideal for someone who thrives in a fast-paced environment and possesses strong organizational skills. This position is on-site Monday through Thursday, remote on Fridays. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain the founder’s calendar, ensuring all appointments and meetings are scheduled accurately.</p><p>• Coordinate and organize meetings, including preparing agendas and ensuring all necessary materials are available.</p><p>• Arrange and oversee complex travel plans, including transportation and accommodations.</p><p>• Handle expense reporting and reconcile financial transactions with high attention to detail.</p><p>• Assist with both personal and detailed errands, adapting to the founder’s diverse needs.</p><p>• Maintain a high level of confidentiality and discretion in all interactions.</p><p>• Communicate effectively with various stakeholders, accommodating different personality types.</p><p>• Provide administrative support such as drafting correspondence and managing email communications.</p><p>• Collaborate with other team members to ensure seamless operations.</p><p>• Address additional executive and personal tasks as required. </p>
<p>Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!</p><p><strong>About the Role:</strong></p><p>As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul><p><strong>Why Join Us?</strong></p><p>This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.</p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
<p>The Executive Assistant is responsible for providing high-level administrative support to senior executives within the financial services industry, managing communications, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. Candidates should demonstrate strong organizational skills, attention to detail, and a high degree of professionalism, along with prior experience supporting 1-2 C-Suite executives at once.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and confidential correspondence.</li><li>Liaise with clients, partners, and cross-functional teams.</li><li>Support the execution of process improvements across the executive office.</li><li>Assist with event planning, board meetings, and investor communications.</li><li>Contribute to workflow automation and digital process efficiencies.</li><li>Anticipate executive needs and proactively resolve administrative challenges.</li></ul><p><br></p>
<p>We are looking for an experienced <strong>PART TIME</strong> Executive Assistant to join our team in Hamilton, New Jersey. In this long-term contract role, you will support senior executives by ensuring seamless day-to-day operations and managing key administrative functions. This position requires exceptional organizational skills, proactive problem-solving, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while adhering to budget guidelines.</p><p>• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring follow-up actions are completed.</p><p>• Build and manage relationships with vendors, ensuring efficient service delivery and contract compliance.</p><p>• Coordinate corporate events, including planning logistics, managing budgets, and overseeing event execution.</p><p>• Handle database administration tasks, maintaining accurate and up-to-date records.</p><p>• Act as a liaison between executives and internal teams, ensuring effective communication and collaboration.</p><p>• Monitor and prioritize incoming communications, such as emails and phone calls, to address urgent matters promptly.</p><p>• Prepare reports, presentations, and other documents as requested by executives.</p><p>• Ensure confidentiality and security of sensitive information at all times.</p>
<p>Our fast-paced start-up is seeking a proactive and highly organized Executive Assistant to provide strategic administrative support to our executive team. This role requires a flexible problem-solver who thrives in a dynamic environment, can juggle multiple priorities, and is eager to take ownership of critical projects and tasks.</p>
<p>Join an innovative biotech team as an Executive Assistant, where you’ll provide vital support to senior leadership and help drive operational excellence in a fast-paced, research-driven environment. You will be directly supporting the CEO with additional support to other C-Suite executives as needed. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate meetings, and arrange travel with a focus on efficiency and confidentiality.</li><li>Prepare and organize presentation materials, reports, and sensitive documentation for leadership and stakeholders.</li><li>Serve as a liaison between executives, internal teams, and external partners.</li><li>Handle communication, emails, and correspondence with professionalism.</li><li>Assist in planning company events and conferences relevant to the biotech sector.</li><li>Uphold best practices in data privacy, compliance, and company policy.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to join our clients team in Omaha, Nebraska. This dynamic role combines administrative support with sales operations assistance, making it ideal for someone who excels in multitasking and thrives in fast-paced environments. As a key contributor, you will play an essential role in maintaining organizational efficiency, supporting leadership priorities, and enhancing client experiences.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate sales data records, prepare reports, and monitor pipeline activities to support sales operations.</p><p>• Assist in creating client proposals, presentations, and other deliverables to ensure high-quality outputs.</p><p>• Address customer service inquiries promptly and escalate issues to appropriate teams when necessary.</p><p>• Collaborate with operations and fulfillment departments to ensure seamless client interactions.</p><p>• Organize and manage the executive calendar, coordinate team travel arrangements, and prioritize daily tasks.</p><p>• Develop meeting agendas, document notes, and follow up on action items to ensure smooth workflow.</p><p>• Draft correspondence, reports, and presentations for internal and external purposes.</p><p>• Conduct in-depth research and compile information to support executive decision-making.</p><p>• Anticipate leadership needs and identify opportunities to streamline processes and improve efficiency.</p>
<p>We are looking for a dedicated and adaptable Executive Assistant to provide comprehensive support for a company in Saint Petersburg, Florida. This role involves managing both complex and personal tasks, requiring exceptional organizational skills and adaptability to changing priorities. The ideal candidate will thrive in a dynamic environment and possess the ability to handle multiple responsibilities with efficiency and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the executive's schedule, including organizing meetings and appointments.</p><p>• Arrange travel plans for both work-related and family trips, ensuring all details are managed seamlessly.</p><p>• Prepare expense reports and oversee the submission of relevant documentation.</p><p>• Assist with meeting preparation by creating presentations and compiling necessary materials.</p><p>• Oversee logistics for multiple properties, including maintenance scheduling and coordination with cleaning services.</p><p>• Handle personal errands such as dry cleaning and other tasks as needed.</p><p>• Adapt quickly to last-minute changes in plans, including travel adjustments, while maintaining a positive attitude.</p><p>• Utilize software tools, such as Google Suite, to perform daily administrative functions.</p><p>• Act as a reliable point of contact for various requests and inquiries.</p><p>• Provide support in a laid-back yet detail-oriented setting, maintaining a friendly and approachable demeanor.</p><p><br></p><p>This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership. This contract position offers an exciting opportunity to manage schedules, coordinate travel, and ensure seamless day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating professionalism and attention to detail.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all meetings and appointments are scheduled effectively.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation.<br>• Coordinate travel itineraries to align with executive schedules and preferences.<br>• Prepare and manage documents and materials for executive meetings.<br>• Act as a liaison between the executive team and internal or external stakeholders.<br>• Ensure timely communication and follow-ups on behalf of the executives.<br>• Handle confidential information with discretion and professionalism.<br>• Address scheduling conflicts and propose solutions to optimize time management.<br>• Support ad-hoc administrative tasks as needed to assist the executive team.
<p>We are looking for an experienced Executive Assistant to join our clients' team in New York, New York. The ideal candidate will provide comprehensive support to executives overseeing business operations, ensuring smooth daily functions and managing sensitive information with discretion. This role is best suited for a proactive individual with excellent organizational skills and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executives’ schedules, ensuring all appointments and meetings are effectively managed.</p><p>• Coordinate travel arrangements, including booking transportation and accommodations, to meet executives’ requirements.</p><p>• Handle confidential and sensitive information with the utmost discretion and professionalism.</p><p>• Screen incoming calls and manage inquiries, providing support and solutions where appropriate.</p><p>• Process and reconcile travel expenses promptly and accurately.</p><p>• Assist with meeting preparation, including gathering materials and coordinating logistics.</p><p>• Act as a reliable point of contact between executives and internal or external stakeholders.</p><p>• Ensure seamless communication and follow-up on tasks as directed by executives.</p><p>• Provide administrative support for day-to-day business operations, ensuring efficiency and productivity.</p><p><br></p><p>If this person is you, please send your most recent resume directly to victoria.iacoviello@roberthalf</p>
<p>Robert Half Legal has partnered with a pioneering materials science company in their search for a seasoned Executive Assistant to provide direct support to the General Counsel (GC) and Chief Financial Officer (CFO). This is a full-time, on-site, contract-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage ever-changing calendars, priorities, and schedules for the GC and CFO, anticipating needs and proactively coordinating commitments.</li><li>Arrange complex, multi-leg domestic and international travel itineraries, including visas and accommodations.</li><li>Plan and execute meetings, company events, and investor presentations both remotely and on-site, ensuring all logistical details are handled with precision.</li><li>Serve as a primary point of contact for investors, external counsel, and senior executives, demonstrating refined communication skills and professional diplomacy.</li><li>Gatekeep sensitive information and screen requests for access while maintaining the highest degree of discretion and confidentiality.</li><li>Prepare, edit, and circulate correspondence, reports, and presentations for leadership review and distribution.</li><li>Effectively anticipate and resolve administrative challenges, enabling executives to focus on strategic priorities.</li></ul><p><br></p>
<p>Are you a highly organized professional with a talent for supporting senior leaders and driving efficiency in dynamic environments? Our team is seeking a skilled Executive Assistant to play a pivotal role in facilitating executive communications, managing critical projects, and orchestrating day-to-day operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Procure and orchestrate written communications, ensuring clarity and professionalism.</li><li>Compile data-intensive reports and craft compelling presentations and briefings, primarily using Microsoft Office Suite (or equivalent software).</li><li>Screen phone calls and manage complex calendar schedules for executives.</li><li>Handle expense reports and coordinate travel arrangements (domestic and international).</li><li>Organize meetings and events, both internal and external.</li><li>Manage vendor relationships and oversee logistics for key projects.</li><li>Provide reliable administrative support to executives and staff.</li><li>Potentially train and oversee the performance of other support staff members to maintain high standards of service.</li></ul><p><br></p><p><br></p>
<p>Overview</p><p>We are seeking an experienced Administrative Technician to join the team in Juno Beach, FL. This role requires a professional who can manage advanced administrative tasks, handle sensitive information with discretion, and provide high-level support to business leaders in a dynamic environment.</p><p>Key Responsibilities</p><ul><li>Perform advanced, diversified, and confidential administrative duties supporting business operations.</li><li>Prepare, interpret, and produce reports addressing reporting issues and data trends.</li><li>Conduct analysis and participate in special projects to improve workflows and processes.</li><li>Respond to information and data requests, ensuring accuracy and timeliness.</li><li>Recommend and document enhancements to internal procedures and administrative systems.</li><li>Provide comprehensive scheduling, calendaring, and coordination of meetings and deliverables.</li><li>Arrange travel logistics and coordinate staff events and functions as needed.</li><li>Prepare presentations, spreadsheets, and reports; proofread and format written materials.</li><li>Collaborate and align with other administrators to ensure leadership consistency and communication.</li><li>Maintain confidentiality of all information and coordinate with both internal and external stakeholders, including government personnel.</li></ul>
<p>We are looking for a skilled Associate Attorney to join our team in the Silicon Valley. In this role, you will work closely with clients to address their estate planning, elder law, special needs, and estate tax planning needs. This position offers the opportunity to manage client interactions, draft and review legal documents, and take on independent client matters as you grow within the firm. This position offers flexible scheduling, an excellent quality of life, and the chance to join an established and respected team. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive legal counsel on estate planning, elder law, special needs trusts, and estate tax matters.</p><p>• Draft, review, and finalize legal documents, including wills, trusts, and powers of attorney.</p><p>• Collaborate with senior attorneys on complex cases, ensuring accuracy and thoroughness in all documentation.</p><p>• Represent clients in probate and estate administration proceedings, offering guidance and advocacy.</p><p>• Conduct legal research and analysis to support case preparation and strategy development.</p><p>• Manage ongoing client relationships, ensuring exceptional service and clear communication.</p><p>• Develop and implement estate succession plans tailored to clients’ unique needs and goals.</p><p>• Stay updated on changes in estate law and tax regulations to provide informed advice.</p><p>• Balance multiple client matters and deadlines efficiently while maintaining attention to detail.</p>
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in our New York, NY office. This position requires a motivated individual who excels in managing complex schedules, coordinating logistics, and fostering effective communication across departments. As a Contract to permanent role, this opportunity offers the potential for long-term collaboration in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Organize and oversee intricate executive calendars, ensuring seamless scheduling and conflict resolution.<br>• Maintain and update the office's SharePoint calendar while managing distribution lists for effective communication.<br>• Coordinate office supplies, handle expense reporting, and ensure timely processing of executive requests.<br>• Arrange international travel, including special accommodations, and oversee detailed itineraries.<br>• Process and approve time-off requests using Workday, ensuring compliance with organizational policies.<br>• Prepare materials for All Hands meetings, including PowerPoint presentations and event tracking.<br>• Monitor security events and manage executive registrations for key activities.<br>• Serve as a liaison between HQ Security, Legal, and other departments to facilitate smooth operations.<br>• Communicate with stakeholders and follow up on pending matters to maintain workflow efficiency.<br>• Utilize Microsoft Office Suite, Teams, and SharePoint to manage administrative tasks effectively.
We are looking for a dedicated Executive Assistant to join our team in Manchester, New Hampshire. This Contract-to-permanent position offers an excellent opportunity to support executive leadership and contribute to key organizational initiatives. The role requires a highly organized individual with exceptional communication skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Coordinate and oversee executive schedules, including organizing meetings, sending reminders, and rescheduling when necessary.<br>• Arrange international and domestic travel, including booking flights, accommodations, and transportation for executives.<br>• Prepare detailed reports, presentations, and briefs to support decision-making and organizational planning.<br>• Develop and maintain an efficient filing system to ensure records and documents are easily accessible.<br>• Track and manage expense reports for the president, providing accurate documentation to the accounting team.<br>• Assist the sales team with administrative tasks, including processing quotes and sales as directed.<br>• Plan and manage logistics for industry-specific tradeshows, conferences, and speaking engagements.<br>• Create and monitor tradeshow budgets while coordinating closely with relevant departments.<br>• Ensure tradeshow materials are prepared, packed, and delivered on time to venues.<br>• Represent the organization at tradeshows and events, ensuring smooth execution and addressing any on-site issues.
<p>We are looking for an experienced Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role requires a high level of organization, attention to detail, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will excel in calendar management, travel coordination, and event planning, bringing a proactive and experienced approach to their work.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive-level calendars, ensuring seamless scheduling and prioritization of appointments.</p><p>• Coordinate complex domestic and international travel arrangements, including itineraries and logistics.</p><p>• Organize and oversee high-end events, such as executive dinners and special experiences.</p><p>• Assist with project coordination, ensuring deadlines are met and deliverables are completed.</p><p>• Act as a gatekeeper to protect leadership's time and focus, aligning activities with organizational priorities.</p><p>• Learn and adapt to existing processes before recommending improvements.</p><p>• Foster collaboration in a startup-style environment, taking initiative and embracing flexibility.</p><p>• Communicate effectively with internal and external stakeholders, maintaining an experienced and detail-oriented demeanor.</p><p>• Handle confidential information with discretion and integrity.</p><p>• Provide general administrative support to ensure smooth daily operations.</p><p><br></p><p>The salary range for this position is $100,000 to $150,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision (one plan 100% covered)</p><p>401k with match</p><p>Stock options</p><p>Unlimited PTO</p><p>6 paid holidays</p>
