<p>We are looking for a highly organized and detail oriented Executive Assistant to support our client's senior leadership in Hartford, Connecticut. This contract position requires someone who excels in managing schedules, coordinating travel arrangements, and handling documentation with precision. The ideal candidate will represent the office with a high degree of attention to detail and be adept at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars and schedules, ensuring all appointments and meetings are efficiently organized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and review documentation such as contracts, invoices, and meeting materials to ensure accuracy and completeness.</p><p>• Represent the executive's office with attention to detail in all interactions, including outreach and follow-ups.</p><p>• Monitor and prioritize incoming communications, responding or redirecting them as necessary.</p><p>• Facilitate executive meetings by preparing agendas, taking minutes, and ensuring follow-up actions are completed.</p><p>• Ensure the executive is informed and prepared for all engagements, cutting meetings short when needed to maintain the schedule.</p><p>• Maintain an organized system for documentation, ensuring easy access to important materials and records.</p><p>• Collaborate with internal and external stakeholders to support the executive's priorities and initiatives.</p><p>• Provide opportunities for growth by taking on additional tasks and responsibilities as needed.</p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
We are looking for an organized and resourceful Executive Assistant to join our team in San Luis Obispo, California. This is a contract position that requires a dedicated individual to provide high-level administrative support to executives. The ideal candidate will thrive in a fast-paced environment, balancing multiple priorities with exceptional attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling of appointments and meetings.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documents are readily available.<br>• Provide comprehensive clerical support, including drafting correspondence, managing files, and handling inquiries.<br>• Utilize Microsoft Outlook to manage email communications and organize schedules effectively.<br>• Create and edit documents using Adobe Acrobat and Microsoft Excel to support administrative tasks.<br>• Assist with special projects as needed, demonstrating flexibility and proactive problem-solving.<br>• Act as a liaison between executives and internal or external stakeholders, fostering clear communication.<br>• Maintain confidentiality and professionalism in handling sensitive information.
<p>We are looking for a skilled and resourceful Executive Assistant to provide high-level administrative support to organizational leadership and the Board of Directors. This Contract position is based in Conroe, Texas, and requires someone with strong attention to detail who excels in managing complex schedules, handling confidential information, and facilitating communication between key stakeholders. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary administrative liaison for the leadership team and Board of Directors, ensuring seamless communication and coordination.</p><p>• Manage and prioritize executive calendars, resolving scheduling conflicts and ensuring timely organization of appointments.</p><p>• Coordinate and facilitate board meetings, including preparing agendas, recording minutes, and distributing relevant materials.</p><p>• Reconcile credit card statements, process expense reports, and submit timesheets for designated executives.</p><p>• Organize logistics for internal and external meetings, including securing venues, arranging catering, and ensuring technical readiness for presentations.</p><p>• Prepare and format presentations with a high level of accuracy and distribute meeting documents as needed.</p><p>• Maintain and update confidential records and databases with accuracy and discretion.</p><p>• Establish and oversee both digital and physical filing systems to ensure efficient document management.</p><p>• Provide technical support for video conferencing and virtual meetings, ensuring seamless execution.</p><p>• Assist with data entry, reporting, and preparation of documentation to support leadership initiatives.</p>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p>We are looking for an experienced Executive Assistant to join our team located in the Greater Philadelphia Region. As an Executive Assistant you will be provide comprehensive administrative support, including execution of special projects, assist with meeting coordination, planning, and preparation by creating presentations for team members.</p><p><br></p><p>What you get to do every single day:</p><p>· Process expense reports, ensuring accuracy, compliance with established policies, and timely reimbursement.</p><p>· Manage senior leadership calendars, coordinate meetings across multiple time zones, and arrange travel logistics.</p><p>· Support client-related events, meetings, and presentations, including handling logistics and preparing materials.</p><p>· Coordinate and collaborate with internal departments such as Finance, Compliance, and Asset Management.</p><p>· Prepare, proofread, and edit job arrangement documents in accordance with organizational standards.</p><p>· Process and track engagement letters using e-signature platforms.</p><p>· Maintain and administer entries in client acceptance portals for new and ongoing engagements, ensuring all submissions are complete, accurate, and compliant.</p><p>· Generate and distribute reports for client engagement teams as needed.</p><p>· Prepare and track business development reports and activities for senior leaders.</p><p>· Provide front desk and reception support as needed, including greeting visitors, answering and directing calls, managing incoming mail, and supporting general office tasks.</p><p><br></p><p><br></p><p><br></p>
<p>Robert Half's client is looking for an experienced Executive Assistant to provide high-level administrative support to executives and departments within the organization. This role requires exceptional organizational skills, the ability to manage and coordinated multiple complicated schedules, and a proactive approach to managing multiple tasks. This is a PART-TIME, contract-to-permanent position. The position is remote; however, you must live and work in the Pacific Time Zone to be considered. Candidates residing in the San Francisco Bay Area will be highly considered, as occasional onsite assistance is helpful, but not required.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Manage schedules and appointments for executives and departments, ensuring seamless coordination of meetings and events.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Prepare detailed reports, process expense submissions, and track budgets to support managerial operations.</p><p>• Arrange travel plans, including flights, hotels, ground transportation, and catering for various events and meetings.</p><p>• Provide marketing-related support, such as managing promotional materials, organizing data, and handling shipments.</p><p>• Address administrative inquiries, screen visitors, record meeting minutes, and prepare responses to routine correspondence.</p><p>• Assist with finance-related tasks, including Excel-based projects and basic bookkeeping duties.</p><p>• Organize company recognition events and coordinate logistics for board meetings.</p><p>• Resolve administrative challenges efficiently and escalate concerns when necessary.</p><p>• Support special projects and initiatives as assigned by leadership.</p><p><br></p><p>If you are interested in this Executive Assistant position, please submit your resume today!</p>
We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
We are looking for a dedicated and organized Executive Assistant to support senior leadership in a fast-paced, detail-oriented environment. This is a contract to permanent position based onsite in Irvine, California. The ideal candidate is proactive, detail-oriented, and adept at managing multiple priorities while maintaining a high standard of conduct.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars to ensure efficient scheduling of meetings and appointments.<br>• Arrange and oversee complex travel plans, including flights, accommodations, and itineraries.<br>• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.<br>• Facilitate effective communication through email correspondence and other channels on behalf of the executive team.<br>• Plan and execute company events, ensuring all logistics are handled seamlessly.<br>• Utilize Salesforce to manage tasks, track progress, and support operational needs.<br>• Create visually appealing presentations and documents using Canva.<br>• Leverage Apple applications and Mac OS for efficient daily operations.<br>• Enhance team communication and collaboration by utilizing platforms such as Slack and Click-Up.<br>• Take initiative in improving internal processes and ensuring the executive team’s goals are met efficiently.
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p>• Support the office as needed with managing office supplies, vendor relationships, facility maintenance needs and meeting set-up.</p><p><br></p><p>The ideal candidate will have 5+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $85-95k once permanent.</p>
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
<p>Executive Assistant (Part-Time)</p><p><br></p><p><br></p><p>We are looking for an experienced Executive Assistant to join our team in Englewood, Colorado. This contract position offers the opportunity to work in a dynamic environment supporting leadership and ensuring smooth operations across the organization. The ideal candidate will excel in multitasking, adaptability, and attention to detail while providing crucial administrative and organizational support.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Coordinate and manage executive calendars, ensuring appointments, meetings, and events are scheduled efficiently.</p><p><br></p><p>• Arrange travel plans and accommodations, handling logistics such as flights, lodging, and itineraries.</p><p><br></p><p>• Serve as a liaison between the Executive Team and stakeholders, maintaining strong relationships with clients, vendors, and internal teams.</p><p><br></p><p>• Organize company-wide events and internal communications to support engagement and alignment with organizational priorities.</p><p><br></p><p>• Handle sensitive documents and confidential communications with discretion and accuracy.</p><p><br></p><p>• Support office operations by managing vendor relationships, overseeing repairs and maintenance, and tracking tasks within budget.</p><p><br></p><p>• Assist with the distribution and maintenance of company policies, procedures, and contracts as directed by leadership.</p><p><br></p><p>• Adapt to shifting priorities by collaborating with multiple departments on diverse initiatives and daily tasks.</p><p><br></p><p>• Ensure timely and clear communication across the organization, acting as a resource to facilitate information flow between stakeholders.</p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.</p><p>• Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.</p><p>• Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.</p><p>• Handle confidential information with discretion and maintain a high level of integrity at all times.</p><p>• Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.</p><p>• Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.</p><p>• Support the planning and execution of events, conferences, and other executive functions.</p><p>• Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.</p>
<p>Are you proactive, highly organized, and skilled at managing complex schedules and communications? Our company is seeking an Executive Assistant to provide flexible, project-based support, ensuring smooth coordination, efficient administrative operations, and exceptional attention to detail across a variety of executive-level tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, correspondence, and other documents as requested.</li><li>Act as a liaison between executives, internal teams, and external partners.</li><li>Organize and facilitate meetings, including agenda preparation and follow-up actions.</li><li>Handle confidential information with discretion and professionalism.</li><li>Support project management activities and assist with special initiatives.</li><li>Maintain accurate filing systems and records.</li><li>Monitor and prioritize incoming communications, ensuring timely responses.</li></ul><p><br></p>
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to provide essential support in our Minneapolis office. This role requires a proactive individual with excellent organizational skills, capable of managing schedules, travel arrangements, and administrative tasks efficiently. The ideal candidate will thrive in a hybrid work environment, demonstrating professionalism and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Process invoices and expense reports with precision and timeliness.</p><p>• Perform accurate data entry to support administrative tasks and reporting.</p><p>• Assist with preparing presentations, reports, and other business documents.</p><p>• Act as a liaison between executives and internal teams, facilitating effective communication.</p><p>• Ensure office supplies and resources are well-stocked and readily available.</p><p>• Support event planning and logistics for team meetings and corporate gatherings.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Manage and prioritize incoming correspondence, ensuring prompt responses and follow-ups.</p>
An Executive Assistant is a valued administrative detail oriented who supports senior management and executive leadership. This role requires exceptional organizational skills, the ability to multitask, discretion, and strong communications expertise. Today’s executive assistants play a pivotal role in optimizing executive productivity, aligning classic support duties with modern technology-driven tasks and process improvement responsibilities. Many executive assistants are expected to navigate CRM systems, support workflow automation, and contribute to cross-functional initiatives to improve operational efficiency and the overall work experience. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives. Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. Serve as a primary point of contact, proactively handling communications and screening inquiries or requests. Support process improvements and workflow automation initiatives across teams. Maintain confidentiality of sensitive information and exercise sound judgment. Facilitate cross-functional communication between departments and external partners. Organize and execute special projects, events, or meetings as assigned. Help manage priorities and respond swiftly to shifting business needs. Demonstrate digital fluency by leveraging CRM platforms and emerging technology tools. Provide exceptional customer service and ensure seamless operational support.
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level support to senior leadership within the financial services sector. In this long-term contract position, you will play a key role in managing schedules, coordinating travel arrangements, and ensuring seamless communication across teams. This opportunity is based in Stamford, Connecticut.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, ensuring appointments and meetings are efficiently organized.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required documents are available and organized.<br>• Serve as the primary point of contact for scheduling and communication between executives and internal teams.<br>• Monitor and prioritize incoming correspondence, responding on behalf of the executive when appropriate.<br>• Ensure timely follow-ups on action items and decisions from meetings.<br>• Maintain confidentiality and handle sensitive information with professionalism.<br>• Collaborate with other departments to facilitate executive requests and streamline operational workflows.<br>• Assist in planning and organizing events and meetings, both virtual and in-person.<br>• Provide support for additional administrative tasks as needed.
<p>We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in Bedminster, New Jersey. This role requires a proactive individual capable of managing schedules, coordinating meetings, and preparing high-level presentations. As a long-term contract position, this opportunity is ideal for someone seeking stability while contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executives' calendars, ensuring all appointments and deadlines are effectively managed.</p><p>• Schedule and coordinate executive meetings, including preparation of agendas and materials.</p><p>• Assist in the creation and delivery of board presentations, ensuring accuracy and professionalism.</p><p>• Utilize Microsoft Word and Excel to draft, edit, and manage documents and spreadsheets.</p><p>• Host and manage virtual meetings using platforms such as Zoom and Microsoft Teams.</p><p>• Act as a liaison between executives and other departments to facilitate communication and collaboration.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p><p>• Coordinate travel arrangements and logistics for business trips.</p><p>• Support additional administrative tasks as needed to ensure smooth operations.</p>
We are looking for a highly organized and resourceful Executive Assistant to support our team in Cambridge, Massachusetts. This role requires expertise in managing complex schedules, coordinating travel arrangements, and interacting with clients in a detail-oriented manner. The ideal candidate will thrive in a fast-paced environment and ensure seamless day-to-day operations.<br><br>Responsibilities:<br>• Coordinate and manage extensive domestic and international travel arrangements, ensuring accuracy and efficiency.<br>• Maintain and oversee multiple calendars, scheduling appointments and prioritizing tasks effectively.<br>• Communicate directly with clients to build and maintain strong relationships.<br>• Prepare and process accurate expense reports in a timely manner.<br>• Organize and facilitate meetings, including logistics and documentation.<br>• Utilize Microsoft Outlook to streamline communication and scheduling.<br>• Ensure all travel plans align with organizational needs and preferences.<br>• Handle time-sensitive tasks with discretion and attention to detail.<br>• Monitor and adapt schedules to accommodate changes and unforeseen circumstances.<br>• Collaborate with team members to improve organizational workflows and processes.
<p>We are looking for an experienced Executive Assistant to join our team in Red Bank, New Jersey. This is a Contract to permanent position, offering the opportunity for long-term growth within the organization. The ideal candidate will provide high-level administrative support and ensure seamless operations in a detail-oriented and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage complex calendars, ensuring all appointments and meetings are scheduled efficiently.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and complete.</p><p>• Handle confidential information with discretion and maintain detail-oriented communication at all times.</p><p>• Support plastic surgery-related administrative tasks, including patient scheduling and documentation.</p><p>• Collaborate with internal teams to ensure smooth day-to-day operations.</p><p>• Monitor and approve time tracking processes, ensuring compliance with company policies.</p><p>• Adapt to flexible working hours when required, accommodating occasional extended schedules.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and correspondence.</p><p>• Maintain a proactive approach to identifying and solving administrative challenges.</p>
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in Brooklyn, New York. In this contract position, you will play a key role in managing schedules, coordinating travel plans, and ensuring the smooth execution of executive meetings. This role requires exceptional organizational abilities and a commitment to maintaining confidentiality in all tasks.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and resolve any scheduling conflicts or adjustments.<br>• Organize and support executive meetings, including preparing agendas and taking minutes.<br>• Serve as the primary point of contact for communication between executives and internal teams.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and prioritize tasks to ensure efficient workflow.<br>• Collaborate with other departments to facilitate smooth operations and project execution.<br>• Maintain accurate records and documentation related to executive activities.<br>• Provide general administrative support as needed, including managing correspondence and handling inquiries.
Loyola University Chicago School of Law Chicago is seeking a contract permanent Staff Attorney for a 9-month or 12-month contract. All staff in the School of Law report to the Associate Dean for Administration. The contract Staff Attorney also has accountability to the Center Director. Specific duties include, but are not limited to the following: Supervision of student work product in the Clinic. The student legal work includes assisting businesses seeking legal assistance with forming and incorporating business structures, such as not-for-profit and for-profit entities; navigating registrations with agencies such as the Illinois Attorney General, Illinois Department of Revenue and the Internal Revenue Service; drafting a variety of business contracts; consultation and research on select intellectual property matters, including state trademarks and federal copyrights. Assist the Director on developing, engaging and maintaining collaborations within the University, the surrounding community, leading workshops, writing grant proposals; and Service to the School of Law, University, and community. Required Qualifications: J.D. from an ABA-accredited law school; admission to practice of law and good standing in the state of Illinois; legal practice experience in transactional and intellectual property law; strong commitment to social and economic justice issues; and some law teaching experience. Preferred qualifications: At least five years of significant experience in the practice of law and experience teaching and supervising students in a law school clinic. Experience with diversity, equity, and inclusion efforts in a law school or legal practice strongly preferred. <br> The pay range for this position is 45 to 55. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will excel at managing schedules, coordinating meetings, and preparing high-quality presentations. This role requires professionalism, strong organizational skills, and the ability to handle multiple priorities efficiently.<br><br>Responsibilities:<br>• Coordinate and maintain the schedules of executives, ensuring meetings and appointments are organized effectively.<br>• Manage daily operations by addressing administrative tasks and resolving billing discrepancies.<br>• Design and prepare impactful PowerPoint presentations for executive and team meetings.<br>• Handle inbound calls professionally and provide assistance or direct inquiries as needed.<br>• Oversee patient payment processes, ensuring accuracy and timeliness.<br>• Collaborate with team members to ensure smooth communication and workflow.<br>• Maintain a high level of confidentiality when handling sensitive information.<br>• Support executives by anticipating their needs and proactively resolving potential issues.<br>• Assist in planning and executing company events or initiatives as required.
