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516 results for Admin Asst jobs

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Job Description:We are seeking a detail-oriented and dependable Administrative Assistant for a contract opportunity in Kent. This role will support daily office operations and provide administrative assistance to ensure an efficient and organized work environment.Key Responsibilities:<ul><li>Answer and direct incoming calls and respond to general inquiries</li><li>Provide front desk support by greeting visitors and handling correspondence</li><li>Perform data entry, document preparation, and record maintenance</li><li>File, scan, and organize both physical and electronic documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Support internal teams with various administrative and clerical tasks</li><li>Maintain office supplies and assist with general office coordination</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-05-22T00:00:00Z

Administrative Assistant

San Luis Obispo, CA
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in San Luis Obispo, California. This position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling clerical work that helps the team stay organized and productive. Responsibilities:• Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming and organized reception experience• Respond to incoming phone calls promptly, route messages accurately, and provide courteous assistance to internal and external contacts• Perform data entry tasks with close attention to detail to keep records accurate, current, and easy to access• Provide day-to-day administrative support such as preparing documents, organizing files, and handling general office correspondence• Maintain office organization by tracking paperwork, updating administrative records, and supporting routine clerical processes• Coordinate basic scheduling and assist with calendar-related tasks to help meetings and office activities run smoothly• Support document handling activities including scanning, filing, and distributing materials to the appropriate team members
2026-05-13T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.Job Description<ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
2026-05-08T00:00:00Z

Administrative Asst/Exec. Asst II (US)

Greensboro, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support field operations activities for equipment installations in Greensboro, North Carolina. This Long-term Contract position focuses heavily on data entry, report handling, and administrative coordination in a hybrid work environment with in-office days Tuesday through Thursday. The person in this role will help maintain accurate records, support installation-related workflows, and contribute to efficient communication between internal teams and customer-facing partners. Responsibilities: • Enter and maintain high volumes of operational data with a strong focus on accuracy and completeness. • Transfer and update service or installation tickets between internal platforms as part of daily workflow support. • Revise workload tracking reports using updates received from field personnel and related stakeholders. • Process construction-related documentation submitted by account managers or field teams in a timely manner. • Support administrative activities tied to equipment installation projects at customer locations. • Monitor records and reporting tools to help keep installation status information current and organized. • Communicate with internal teams to clarify missing details, resolve discrepancies, and keep tasks moving forward. • Assist with ongoing improvements to installation support processes through consistent documentation and follow-through.
2026-05-18T00:00:00Z

Administrative Asst/Exec. Asst 2 (2-4 years)

Rochester, NY
onsite
Temporary / Contract
17 - 22 USD / Hourly
We are looking for a detail-oriented administrative team member to support daily operations for an on-site Facilities team in Rochester, New York. This Contract position is well suited for someone who enjoys organized, process-driven work and takes pride in keeping tasks moving efficiently. The role focuses on coordinating service activity, maintaining accurate records, and serving as a reliable point of contact for internal customers and technicians. You will play an important part in helping the team stay organized and responsive in a fast-paced operational environment. Responsibilities: • Coordinate incoming facilities-related work requests, monitor status updates, and ensure items are completed and formally closed in a timely manner. • Maintain accurate space, asset, and move information within internal tracking systems to support daily operational needs. • Distribute service assignments to Facilities technicians and maintain visibility on progress from initiation through completion. • Communicate with technicians and internal customers to gather updates, resolve routine questions, and support timely follow-through. • Prepare and enter purchase requisitions and related procurement transactions using Ariba and other internal tools as needed. • Keep administrative records organized and up to date to support efficient facilities operations and reporting. • Provide day-to-day office coordination and administrative assistance for the on-site Facilities team. • Support service request workflows by reviewing details for accuracy, updating system information, and helping maintain consistent process execution.
2026-05-22T00:00:00Z

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a reliable and detail-oriented Temporary Legal Administrative Assistant to support a busy legal team. This role will provide maternity leave coverage, with the potential for extension, and will assist attorneys with a variety of day-to-day administrative and document-related tasks. Key Responsibilities:<ul><li>Prepare, format, and generate legal documents and correspondence</li><li>Perform data entry and maintain organized electronic and physical files</li><li>Scan, copy, and properly file documents within the firm’s system</li><li>Edit and format documents, including renaming and organizing files</li><li>Assist with general administrative tasks supporting multiple attorneys</li><li>Provide occasional communication with clients or third parties as needed\</li></ul>
2026-05-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting. Key Responsibilities• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination• Draft, format, and proofread legal documents, correspondence, and reports• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables• Handle document management, including filing (electronic and physical), scanning, and organization• Coordinate client communications, including scheduling calls and responding to inquiries• Assist with preparing materials for meetings, hearings, and client presentations• Support billing processes, including time entry, expense tracking, and invoice coordination• Maintain confidentiality of sensitive client and firm information• Order office supplies and coordinate with vendors as needed
2026-05-14T00:00:00Z

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Legal Administrative Assistant to support daily front-desk and office operations. This possible contract-to-permanent opportunity is ideal for someone who brings strong administrative judgment, a detail-oriented approach, and a customer-focused mindset to a fast-paced office setting. The person in this role will help maintain smooth communication, accurate records, and efficient administrative workflows while serving as a dependable point of contact for visitors and callers. Responsibilities:• Welcome visitors and manage front-desk activity, ensuring an organized and detail-oriented experience for guests and staff.• Handle incoming calls, route messages to the appropriate team members, and respond to routine inquiries with courtesy and accuracy.• Perform a range of administrative support tasks, including document preparation, filing, and general office coordination.• Enter and update information in internal records and databases with a high level of accuracy and attention to detail.• Sort, distribute, and process incoming and outgoing mail to keep correspondence moving efficiently through the office.• Monitor inventory of office materials and place supply orders to maintain day-to-day operational readiness.• Provide receptionist support by coordinating basic office communications and assisting with scheduling or coverage needs as required.• Support overall administrative office functions by helping keep shared spaces, records, and routine processes well organized.
2026-05-19T00:00:00Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18 - 22 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-05-07T00:00:00Z

Senior Administrative Assistant

Ashburn, VA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and help ensure smooth day-to-day office operations. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is onsite Monday to Friday from 9 am to 6 pm. Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Organize meetings, take notes, and follow up on action items</li><li>Maintain records, files, and confidential information with discretion</li><li>Assist with special projects, event planning, and office coordination</li><li>Monitor deadlines and help keep leadership organized and on schedule</li></ul>
2026-05-15T00:00:00Z

Senior Administrative Assistant

Kingston, PA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is assisting a respected local organization in their search for an experienced Executive Assistant to support senior leadership. We are seeking a highly organized, proactive Executive Assistant who thrives in a fast-paced environment and brings a high level of professionalism, discretion, and attention to detail. This role will play a critical part in supporting executive leadership, managing daily operations, and ensuring seamless coordination across the organization. Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership, including calendar management, scheduling, and meeting coordination</li><li>Arrange and manage domestic and international travel logistics, including itineraries and expense reporting</li><li>Prepare, edit, and format correspondence, reports, presentations, and other confidential documents</li><li>Act as a gatekeeper and liaison between executives, internal teams, and external partners</li><li>Coordinate meetings, including agendas, materials, and follow-up action items</li><li>Manage and reconcile expense reports with accuracy and timeliness</li><li>Maintain confidentiality while handling sensitive information and communications</li><li>Support special projects and streamline administrative processes as needed</li></ul>
2026-05-07T00:00:00Z

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization. Key Responsibilities:<ul><li>Manage complex calendars, executive meetings, and travel coordination</li><li>Prepare reports, presentations, and confidential correspondence</li><li>Serve as liaison between leadership, internal teams, and external partners</li><li>Oversee office operations, vendors, and administrative processes</li><li>Support special projects, events, and strategic initiatives</li></ul>
2026-05-15T00:00:00Z

Senior Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leaders and teams within the organization. This role requires strong communication skills, sound judgment, attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable and able to handle confidential information with professionalism. Key Responsibilities:<ul><li>Provide high-level administrative support to managers, departments or senior leadership. </li><li>Manage complex calendars, schedule meetings and coordinate appointments. </li><li>Prepare correspondence, reports, presentations and other business documents. </li><li>Coordinate travel arrangements, expense reports and meeting logistics. </li><li>Serve as a point of contact for internal and external communications. </li><li>Maintain organized records, files and documentation. </li><li>Assist with project coordination, follow-up on action items and process improvements. </li><li>Support office operations and help ensure administrative processes run efficiently. </li><li>Handle sensitive and confidential information with discretion. </li></ul>
2026-05-15T00:00:00Z

Assistant Office Manager

Cortland, OH
onsite
Permanent / Full Time
45000 - 80000 USD / Yearly
We are looking for a detail-oriented Assistant Office Manager for an opportunity in Warren, Ohio area. In this role, you will play a key part in maintaining accurate financial records, supporting administrative operations, and ensuring compliance within an automotive dealership environment. This position requires excellent organizational skills and the ability to manage high-volume paperwork efficiently. Responsibilities:• Process accounts payable and receivable transactions accurately and on time.• Oversee payroll activities, including preparation and reconciliation, ensuring timely disbursement.• Manage inventory records for new and used vehicles, ensuring proper documentation and compliance.• Prepare and submit vehicle tax, title, and registration documents in accordance with state regulations.• Coordinate vendor relationships and handle bank reconciliations to ensure smooth financial operations.• Train, supervise, and support office staff to enhance productivity and maintain operational standards.• Assist sales and service departments with documentation, ensuring all processes are streamlined.• Maintain office supplies and equipment, ensuring the workspace remains efficient and organized.• Generate financial reports and ensure compliance with dealership policies and procedures.• Support administrative tasks, including filing, record-keeping, and communication with external entities.
2026-04-23T00:00:00Z

Accounting/Administrative Assistant

Holcomb, NY
onsite
Permanent / Full Time
62400 - 72800 USD / Yearly
Hannah Savage with Robert Half is working with a construction organization looking for an Accounting/Administrative Assistant to support payroll, accounting, and office operations for a busy team in Bloomfield, New York. This position blends financial administration with day-to-day coordination, requiring strong attention to detail, sound judgment, and the ability to manage multiple deadlines. The ideal candidate will bring experience handling payroll activities, maintain accurate financial records, and keeping administrative processes organized and efficient. Responsibilities:• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness.• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system.• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments.• Handle unemployment documentation and other employment-related records as needed to support compliance requirements.• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system.• Arrange employee medical testing and assist with related scheduling and follow-up activities.• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks.• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances.• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required. For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-05-05T00:00:00Z

HR Assistant/Admin

Cleveland, OH
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented HR Assistant/Admin to support a busy recruiting function for a Contract assignment based in Cleveland, Ohio. This role is ideal for someone who enjoys coordinating hiring activities, maintaining compliance, and creating a smooth experience for candidates and new hires. The position sits within the health insurance industry and requires strong organization, sound judgment, and effective communication in a primarily onsite environment. Responsibilities: • Coordinate recruiting support activities by arranging interviews, communicating scheduling details, and helping candidates move efficiently through the hiring process. • Track pre-employment screening steps, including background checks, reference verification, and employment eligibility documentation, to ensure timely completion. • Assist with onboarding tasks by preparing required materials, monitoring completion of forms, and helping new hires meet pre-start requirements. • Review and maintain HR records with a high level of accuracy, including I-9 documentation and related audit support. • Work within HR systems and screening platforms, including Sterling, to update statuses, document progress, and maintain organized records. • Partner with recruiters and other internal stakeholders to support compliance-related hiring activities and resolve administrative issues promptly. • Help ensure hiring documentation meets company standards and regulatory requirements through careful follow-up and verification. • Provide day-to-day administrative support to the HR and recruiting team while maintaining professionalism and discretion when handling sensitive information.
2026-05-22T00:00:00Z

Executive/ Administrative Assistant

Miami, FL
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism. The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish. This position is located in Brickell, Miami. Please note that parking is not covered for this role. Responsibilities:• Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently.• Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed.• Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use.• Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication.• Manage sensitive information with a high degree of confidentiality, accuracy, and care.• Maintain orderly digital and paper-based records to support smooth access to important business documents.• Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed.• Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration.• Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested.
2026-05-21T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a detail-oriented Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate is organized, dependable, and comfortable managing a variety of clerical and customer-facing tasks. Responsibilities• Answer phones and greet visitors• Manage mail, supplies, and office organization• Assist with data entry and document preparation• Support scheduling and general office needs
2026-05-21T00:00:00Z

Office Assistant

Falls Church, VA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are seeking a reliable, organized, and detail-oriented Office Assistant to support daily administrative operations and help maintain an efficient office environment. The ideal candidate is professional, proactive, and comfortable handling a variety of clerical and administrative tasks. Responsibilities:<ul><li>Answer and direct phone calls, emails, and general inquiries. </li><li>Greet visitors and provide a professional first point of contact. </li><li>Perform filing, scanning, data entry, and document management. </li><li>Maintain office supplies and assist with inventory tracking. </li><li>Schedule meetings, coordinate calendars, and support office logistics.</li><li>Sort and distribute mail and assist with outgoing shipments. </li><li>Prepare reports, correspondence, and other administrative documents. </li><li>Provide general administrative support to leadership and staff as needed. </li></ul>
2026-05-15T00:00:00Z

Office Assistant

Sterling, VA
onsite
Temporary / Contract
18 - 19 USD / Hourly
Our company is seeking a detail-oriented and dependable Office Assistant to support daily administrative operations. This role will help keep the office organized and running efficiently by handling clerical tasks, coordinating schedules, managing communications, and assisting with general office needs. Responsibilities:<ul><li>Answer phones, greet visitors, and direct inquiries appropriately.</li><li>Maintain files, records, and office documents.</li><li>Order office supplies and monitor inventory.</li><li>Assist with scheduling meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, and spreadsheets.</li><li>Support data entry and basic recordkeeping tasks.</li><li>Help coordinate mail distribution and shipping.</li><li>Provide administrative support to managers and team members as needed.</li></ul>
2026-05-15T00:00:00Z

Office assistant

Herndon, VA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a reliable and organized Office Assistant to support daily administrative functions and help keep office operations running smoothly. The ideal candidate is detail-oriented, adaptable, and comfortable handling a range of office support tasks, including logistics coordination and occasional physical duties. Responsibilities<ul><li>Provide day-to-day administrative support to the office and internal teams</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Maintain office files, records, and supplies</li><li>Assist with scheduling, data entry, and document preparation</li><li>Coordinate logistics and support office workflows</li><li>Help with receiving, organizing, and moving office materials as needed</li></ul>
2026-05-15T00:00:00Z

Office Assistant

Gaithersburg, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate is organized, dependable, and comfortable managing a variety of clerical and customer-facing tasks Responsibilities• Answer phones and greet visitors• Manage mail, supplies, and office organization• Assist with data entry and document preparation• Support scheduling and general office needs
2026-05-21T00:00:00Z

Office Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for an organization. This is a Long-term Contract position that begins immediately and requires on-site presence. The ideal candidate will bring strong attention to detail, a detail-oriented approach to front-office support, and the ability to keep office tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate and process incoming orders while ensuring records are updated accurately and promptly. • Enter, review, and maintain data across office systems with a high level of precision and consistency. • Welcome visitors and provide courteous assistance to staff and guests entering the office. • Organize, file, scan, and manage documents so administrative records remain accessible and up to date. • Answer inbound calls, direct inquiries appropriately, and relay messages in a timely manner. • Handle a range of clerical support duties to help maintain smooth day-to-day office operations.
2026-05-21T00:00:00Z

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