60 results for Job in Albany, NY

Office Manager We are presenting an opportunity for an Office Manager to join our team, located in Watervliet, New York. As an Office Manager, your role will entail managing various administrative tasks, such as accounts payable and receivable, job costing, payroll, and enhancing company policies. This role offers a contract to hire employment opportunity and is an integral part of maintaining the smooth operations of our organization. Responsibilities• Manage accounts payable and receivable to ensure accurate and timely payment processes• Conduct job costing to maintain a clear understanding of project budgets and financial status• Generate comprehensive reports to provide insights into financial operations• Administer payroll operations to ensure employees' salaries are processed accurately and on time• Assist in the development and implementation of company policies and procedures to improve operational efficiency• Foster team engagement through the organization of training and team activities• Oversee the management of the company's social media and website to maintain a strong online presence• Utilize Sage Intacct and Timberline software to streamline accounting processes If you'd like to learn more or think this job would be to right fit for you, call Mary Christman or Gabrielle Maisonet at 518-462-1430. We look forward to hearing from you!

Bookkeeper We are offering an exciting opportunity for a well rounded F/C Bookkeeper in the construction industry, located in ALBANY, New York, 12210. This role entails dealing with numerous tasks in a fast-paced construction office environment, including software proficiency, construction familiarity, bookkeeping support, independent work, and team collaboration. Responsibilities:• Efficiently use Sage and QuickBooks software for managing project data, tracking costs, and creating reports• Provide assistance and training to team members on software utilization when required• Demonstrate a clear understanding of construction processes and bidding procedures to support project management tasks• Handle basic bookkeeping tasks, which include accounts payable operations and fundamental construction accounting activities• Work effectively in an autonomous environment, managing multiple tasks with precision and efficiency• Prioritize tasks effectively to meet deadlines• Work collaboratively within a fast-paced construction office environment, contributing to seamless workflow and a positive work culture

Accounts Payable Coordinator Job Summary:We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our client’s team on a temporary basis, with the opportunity to go permanent. This role is responsible for processing invoices, managing vendor payments, and providing administrative support. The ideal candidate will have experience with accounts payable functions and general office administration. Key ResponsibilitiesAccounts Payable:<ul><li>Sort invoices into categories.</li><li>Process weekly invoices, verifying details and codes are correct</li><li>Print and distribute weekly checks.</li><li>Retrieve invoices from the AP email, code, scan, and enter them into pending approval.</li><li>Review approved invoices, verify changes, and transfer them from pending status to open files for scheduled payment.</li><li>Prepare payments by pulling approved invoices, printing checks, and attaching check stubs for signatures.</li><li>Mail checks and file backup documents appropriately.</li><li>Respond to vendor emails and inquiries.</li><li>Reconcile vendor statements with QuickBooks; investigate discrepancies and request missing invoices.</li><li>Monitor Wex card transactions and match receipts to statements.</li><li>Process tax adjustments and ensure timely payments to NYS.</li><li>Assist the Project Administrator with copies of checks needed for billing purposes.</li><li>Support Project Managers by providing copies of invoices or tickets needed for vendor collection calls.</li><li>Complete and submit credit applications for vendors.</li><li>Maintain and update the tax direct spreadsheet.</li><li>Provide tax-exempt certificates to vendors upon request.</li><li>Enter and process payments for monthly leases and rent.</li></ul>Office Administration:<ul><li>Open and distribute mail.</li><li>Review and distribute hired packets for accuracy.</li><li>Answer and direct phone calls to appropriate personnel.</li><li>Greet visitors and manage front desk responsibilities.</li><li>Order office supplies for first-floor offices and the maintenance shop.</li><li>Distribute job applications to walk-in applicants.</li><li>Assist the CFO with special projects as needed.</li></ul>

Full Charge Bookkeeper We are in search of a Full Charge Bookkeeper to become a part of our team in Troy, New York. The primary focus of this role will involve handling all aspects of our financial records, including accounts payable, accounts receivable, and payroll. This particular position will have a significant impact on our operations, ensuring all financial transactions are accurately recorded and processed. Responsibilities: • Oversee the Accounts Payable process, including the review of invoices, price and tax adjustments, and the setup of new vendors. • Manage Accounts Receivable by preparing invoices based on sales tax status, customer and job specifics, and tracking down past due items. • Handle Cash Management duties such as reconciling payments, bank statements, and filing tax returns. • Maintain the General Ledger, post adjusting entries, and prepare end of year reports for the accountant. • Oversee Job Costing by reviewing contracts and purchase orders, processing changes into the job folder, and tracking change orders. • Administer Payroll, including the review and entry of weekly payrolls, submission of withholding taxes, and the calculation of prevailing wages. • Manage HR duties such as onboarding new employees, updating employee information, and tracking training needs. • Utilize accounting software systems and tools like Microsoft Excel, ADP - Financial Services, and other computerized accounting systems. • Perform other accounting functions as needed, such as annual budget preparation and cash flow analysis.

Audit Senior - Public Regional CPA firm is seeking a Senior Accountant or Manager for its expanding team. Responsibilities include: audits; some reviews and compilations; general accounting; tax season assistance; and special projects. This will report to a Partner. This position could be located anywhere from Catskill, NY to Kingston, NY and the surrounding region; relocation assistance may be available for candidates with ties to the region.

Full Charge Bookkeeper Job Summary: We are seeking a detail-oriented and experienced Full Charge Bookkeeper to manage the full spectrum of accounting responsibilities for our non-profit organization. This role requires a strong understanding of non-profit accounting principles, fund accounting, and financial reporting. The ideal candidate will be responsible for overseeing day-to-day bookkeeping operations, maintaining accurate financial records, managing payroll, and supporting compliance with grant and donor requirements.Key Responsibilities:<ul><li>Manage all aspects of day-to-day bookkeeping, including accounts payable (A/P), accounts receivable (A/R), bank reconciliations, and general ledger entries.</li><li>Prepare monthly financial statements, budget reports, and cash flow projections.</li><li>Maintain fund accounting records and ensure proper allocation of restricted and unrestricted funds.</li><li>Process payroll and related filings (e.g., 941s, W-2s, 1099s) accurately and on time.</li><li>Assist with annual audits and ensure compliance with GAAP, IRS regulations, and nonprofit financial best practices.</li><li>Monitor grant spending and provide accurate financial reporting to meet grantor requirements.</li><li>Reconcile donor and fundraising records with accounting system and development software.</li><li>Work closely with the Executive Director and Board Treasurer on financial planning, budgeting, and reporting.</li><li>Maintain internal financial controls and recommend improvements as needed.</li></ul>

Banking Clerk Job Summary:We are seeking a detail-oriented and customer-focused Banking Clerk to assist with essential banking functions on a temporary basis through September/early October. The ideal candidate will have strong multitasking skills and be comfortable working with multiple systems simultaneously. Key Responsibilities:<ul><li>Print, fold, and mail letters and checks</li><li>Set up FedEx labels for outgoing documents</li><li>Handle debit card fraud calls and returned debit card communications</li><li>Process basic banking transactions, including:</li><li>Lowering debit card limits</li><li>Ordering new debit cards</li><li>Issuing checks</li><li>Manage online banking fraud-related calls</li><li>Upload loan documents into internal systems</li></ul>

Operations & Billing Administrator We are currently seeking a detail-oriented and highly organized Operations & Billing Administrator to support the operations of our client's Service Department. This role is critical in ensuring smooth coordination between field technicians, office staff, customers, and accounting. Responsibilities:<ul><li>Process purchase orders and billing for the Service Department</li><li>Coordinate with the Service Director on all ongoing service jobs</li><li>Follow up directly with customers regarding outstanding payments</li><li>Collaborate with accounting staff to reconcile vendor invoices</li><li>Serve as a liaison between service technicians and office personnel</li><li>Review weekly service payroll prior to HR processing</li><li>Draft preventative maintenance service agreements and small job proposals</li><li>Track preventative maintenance schedules and coordinate with technicians for timely service</li><li>Maintain accurate and up-to-date service records on a daily, weekly, and monthly basis</li></ul>

Accounts Receivable Clerk Job Overview:We are currently staffing for a Rental Administrator / AR Clerk on behalf of our client. This dual-role position requires a highly organized, detail-oriented individual who thrives in a process-driven environment. The ideal candidate will split their time between rental administration and accounts receivable functions, ensuring a smooth workflow from contract execution to billing and compliance. Key Responsibilities:<ul><li>Work directly with rental customers to ensure rental agreements are signed and up to date</li><li>Collect and maintain current certificates of insurance for all rental contracts</li><li>Manage recurring billing schedules for rental contracts and ensure timely invoicing</li><li>Partner with the Shop Manager to track and schedule upcoming inspections and maintenance using existing systems and technology</li><li>Maintain and update a fleet database including truck mileage, registration status, GPS, camera, and EZ Pass compliance</li><li>Ensure ongoing compliance with tax and regulatory requirements related to fleet management</li><li>Prepare and send accurate invoices in a timely manner</li><li>Monitor aging reports and follow up on outstanding payments</li><li>Reconcile accounts and assist with collections as needed</li><li>Maintain accurate records of transactions in the system</li></ul>

Call Center Specialist We are offering a long term contract employment opportunity for a Call Center Specialist in ALBANY, New York, 12205-4723, United States. As a Call Center Specialist, you will be responsible for managing call files, promoting customer service, providing important information to retailers, and handling both inbound and outbound calls. Responsibilities: • Efficiently manage and process daily call files • Promote new products and provide premium customer service through outbound calls to Lottery retailers • Handle inbound calls and respond effectively to retailer inquiries • Demonstrate proficiency with basic computer skills and Enterprise Series (ES) • Accurately and efficiently prepare and complete all necessary paperwork • Develop and maintain a comprehensive understanding of the current product mix of available games • Inform retailers about upcoming lottery promotions, jackpots, and new games entering the market • Collaborate with retailers and UPS to address incorrect orders and/or shipments • Regularly contact retailers who have not confirmed their orders • Exhibit problem-solving skills and the ability to multi-task • Express a desire to be cross-trained in multiple areas of the business.

Payment Processing Clerk Job Overview:Our client is seeking a highly organized and detail-oriented Payment Processing Clerk to join their team in the Capital Region. This role offers a fantastic opportunity to grow your career in finance or accounting while contributing to efficient payment operations. As a Payment Coordinator, you will handle scheduling payments, communicating with suppliers and staff about payment statuses, and supporting settlement processes. Key Responsibilities:<ul><li>Schedule and process payments accurately and on time.</li><li>Communicate effectively with suppliers and internal staff regarding payment statuses and inquiries.</li><li>Provide backup support for settlement runs to ensure seamless financial operations.</li><li>Maintain detailed and accurate payment transaction records.</li><li>Assist with additional accounts payable and administrative tasks as needed.</li></ul>

Senior Accountant Mid-sized growing and stable company in the Hudson, NY area is seeking a Senior Accountant. Reporting to the Controller, job duties include: monthly financial reporting; bank recs; maintaining the general ledger; oversight of AP, AR and Payroll; assist with budgeting and forecasting; assist with financial statement preparation; interface with external auditors; work with ERP system; journal entries; various duties as assigned.

Accounting Associate This growing organization is seeking an Accounting support specialist to join their team!Duties:<ul><li>Assist with managing the financial including accounting duties, in alignment with directives from the Director of Finance.</li><li>Assist with performing daily bookkeeping tasks, such as cash flow management, parent billing, accounts receivable and payable, check and cash handling, bank account reconciliation, and payroll preparation</li><li>Maintain communication regarding general information and individual account inquiries, including information regarding past-due accounts</li><li>Assist in preparing reports for organizations and process requests for certificates of insurance</li><li>Distribute departmental budgets and manage business office mail</li><li>Accounts Payable Duties- process accounts payable transactions efficiently and accurately, verify invoices and requisitions, ensuring compliance with financial policies, resolve billing discrepancies and manage expense allocation, maintain accounts payable records and vendor files, reconcile credit card accounts</li><li>Accounts Receivable - record enrollment contracts and oversee tuition payment collections, manage student drawing accounts, record all cash receipts accurately and promptly</li><li>Backup Payroll Duties - assist in setting up and maintaining employee payroll records, process payroll data in an accurate and timely manner, prepare manual checks, maintain annual employment agreements and related documents</li></ul>

Desktop Support Analyst We are offering a short term contract employment opportunity for a Desktop Support Analyst in Albany, New York. The chosen candidate will work in the IT industry, focusing on Android Development, Cisco Technologies, Citrix Technologies, and Computer Hardware, among others. This role is integral to maintaining the smooth running of our IT systems. Responsibilities: • Provide comprehensive support for desktop systems including Android and Apple devices. • Utilize Cisco technologies to facilitate efficient communication and operations. • Implement and manage Citrix technologies to support virtualization and networking. • Handle computer hardware issues, ensuring optimal performance of all devices. • Work with Dell Technologies for system updates and troubleshooting. • Utilize Active Directory for network management and user access control. • Implement and manage backup technologies to ensure data safety. • Carry out configuration management to maintain system security and performance.

General Office Clerk We are providing an engaging opportunity for a part time General Office Clerk in Albany, New York, United States. As a General Office Clerk, you will be primarily involved in administrative duties, customer service, and data management. Your role will encompass a variety of tasks including handling customer calls, managing mail, and ensuring the smooth processing of applications. This role offers a long-term contract employment opportunity. Responsibilities:• Handle incoming calls and provide exceptional customer service• Process and efficiently manage customer applications• Follow up with customers for additional information as needed• Organize data using Microsoft Excel and Word• Sort and open incoming mail, ensuring all necessary documents are received• Maintain and update customer records accurately• Use mail merge for various administrative tasks• Provide clerical support to the customer service department• Ensure proper shipping functions are followed• Utilize Microsoft Outlook for various tasks, maintaining organized files and records.

COBOL Developer We are looking for an experienced COBOL Developer to join our team in Albany, New York. In this role, you will utilize your expertise in mainframe systems programming to support and enhance mission-critical applications. This position offers the opportunity to work with cutting-edge technologies within a collaborative and innovative environment. Responsibilities: • Develop, maintain, and optimize COBOL applications on mainframe systems to meet organizational needs. • Collaborate with cross-functional teams to troubleshoot and resolve technical issues in z/OS environments. • Utilize DB2 databases to manage and manipulate data effectively. • Ensure system reliability and performance by conducting rigorous testing and debugging. • Implement and adhere to Agile Scrum methodologies for project delivery. • Provide technical support and guidance on IBM mainframe technologies, including CICS and SQL. • Leverage knowledge of z/VM and Rexx scripting to automate processes and improve efficiency. • Participate in code reviews and maintain documentation to ensure compliance with industry standards. • Stay updated on current Internet technologies and integrate them into mainframe systems as needed. • Work closely with stakeholders to gather requirements and deliver tailored solutions.

Human Resources Specialist We are seeking a knowledgeable and proactive Human Resources Specialist to lead and support our HR team in delivering high-quality service to the organization. This position will play a critical role in overseeing daily HR operations, ensuring compliance with employment laws and internal policies, and contributing to the company’s staffing and retention strategies.<ul><li>Handle the human resources team, providing guidance, coaching, and oversight of daily departmental operations.</li><li>Manage disciplinary actions and employee terminations in alignment with company policies and procedures.</li><li>Partner with leadership to align HR initiatives with organizational goals, including strategies for staffing, recruitment, and employee retention.</li><li>Stay informed and ensure company compliance with all federal, state, and local employment laws and regulations.</li><li>Evaluate, develop, and revise HR policies and practices to maintain legal compliance and support business objectives.</li><li>Organize and coordinate professional development programs, training sessions, and certification opportunities for employees.</li><li>Perform other duties and special projects as assigned.</li></ul>

Assistant Controller Mid sized stable and growing company is seeking an Assistant Controller due to growth. Reporting to the Controller, job duties include: assist with all things accounting related; general ledger; journal entries; assist with larger projects such as annual budget and forecasts; serve as backup to other departments; and various other duties.

Operations Coordinator Robert Half is partnering with a company in the Capital Region! We are seeking an Operations Coordinator. This role will require you to be highly organized, detail-oriented, and capable of efficiently handling customer applications, maintaining customer records, and resolving inquiries. You will be working in the construction industry, focusing on ensuring efficient coordination of daily operations, customer interactions, equipment scheduling, and project logistics. Responsibilities: • Oversee the management of multiple daily jobs simultaneously, ensuring exceptional accuracy and attention to detail• Deliver outstanding customer service, interacting with customers and employees both over the phone and in person• Demonstrate strong problem-solving skills to address and resolve challenges in a timely manner• Handle the completion and submission of DOT oversized load permit applications, ensuring compliance with all regulations• Oversee the scheduling and dispatching of equipment and personnel to job sites, ensuring efficiency and timeliness• Prepare customer quotes, follow up to obtain signed quotes, and track the progress of projects• Coordinate the scheduling and oversight of equipment maintenance and inspections to ensure operational readiness• Monitor and document equipment deliveries to the yard, verifying their accuracy and timeliness

Loan Services Assistant Manager Rachel Miller with Robert Half is partnering with a growing Financial Institution on a Loan Services Assistant Manager. In this role, you will be at the forefront of managing customer loan services, ensuring optimal efficiency and accuracy in the processing and recording of customer loan applications. This role is situated in the Queensbury/ Glens Falls Area and is a chance to be part of the fast-paced banking industry. Responsibilities: • Ensuring the accurate and efficient processing of customer credit applications• Supervising the team and assisting in project coordination for optimum efficiency• Collaborating with various departments to understand the impact and assure efficiency• Leading initiatives to achieve departmental and company goals• Overseeing daily operations, including projects and special assignments• Assisting in the execution of their programs and working with internal and external auditors• Researching and implementing changes to comply with regulatory requirements and directives• Facilitating customer escalation calls and situations to ensure resolution and customer satisfaction• Ensuring quality control review of designated work for timely and accurate reporting• Providing support to the call center as required

Senior Accountant We are in search of a Senior Accountant to join our client's team. In this role, you will be managing financial operations, preparing comprehensive financial reports, and ensuring adherence to accounting standards within the construction industry. The Senior Accountant will be tasked with overseeing accounts payable/receivable, job costing, and administrative compliance, while providing crucial support in audits. This is a great growth opportunity with a quickly

Trust Accountant Overview:Our client is seeking a detail-oriented Trust Accountant to manage trust transactions, reconciliations, and reporting for multiple trust programs. This position plays a key role in maintaining accurate financial records and supporting daily operations within the Trust department. This is a temporary to hire job opportunity. Key Responsibilities:<ul><li>Prepare monthly reconciliations and general ledger entries for various trust accounts</li><li>Ensure accurate accounting of transactions and beneficiary files</li><li>Review and update ACH deposits for beneficiaries</li><li>Maintain electronic records and support annual court accountings</li><li>Research and resolve transaction discrepancies</li><li>Reconcile credit card activity and support internal audits</li><li>Provide reports and support to leadership and external partners</li><li>Contribute to special projects and procedure updates</li></ul>

Lead Estimator We are looking for a Lead Estimator to join our team located in Ballston Spa, New York. This role is centered around the construction industry and will involve estimating the cost of work based on various factors such as experience, company procedures, and team member input. Responsibilities: • Thoroughly review all relevant contract documents to ensure accurate estimations • Actively support the goals and objectives of the estimating operation through technical and administrative support in a team environment • Conduct accurate cost estimates using methods such as quantity takeoffs, analysis of means and methods, and historical production rates • Collaborate with various departments to support consistent field operations, estimating practices, and administrative procedures while adhering to company policies and procedures • Establish, promote, and protect core values including diversity, teamwork, and respect within the business unit • Maintain office records and files through the timely and accurate processing of documents, as well as setting up and maintaining estimating department files • Build and maintain positive relationships with both internal and external customers • Prepare bid proposal letters, bid packages, contract documents, insurance certificates, bonds, lien notices, and EEO documents as necessary • Attend pre-bid meetings at client dictated locations while adhering to company and client safety policies • Continually improve work processes and practices based on gathered feedback. Key skills required for this role include CRM, ERP - Enterprise Resource Planning, ERP Solutions, Microsoft Excel, Accounting Functions, Budget Processes, Communication, Compliance, Construction Estimating, and Construction Estimator, Cost Estimate.

Audit Staff - Public Regional CPA firm in the Hudson, NY area is seeking a Senior Staff Auditor due to growth and expansion. Reporting to a Partner, job duties include: audit engagements for clients in various industries; general accounting duties; financial statement preparation; adjusting journal entries; bookkeeping tasks; working directly with clients; exposure to the tax field; various other duties as assigned. This firm will interview candidates who have anywhere from 0-5 years of experience ; the level of the position will be commensurate with experience.

Auditors We are offering long term temporary employment opportunity for an Auditor in Albany, New York. In this role, you will be tasked with duties such as troubleshooting account related issues, processing customer documentation, maintaining accurate files, and providing technical assistance. You will work in a dynamic environment where your skills in customer service, materials handling, and technical troubleshooting will be crucial. Responsibilities:• Troubleshoot internal and external Multi Factor Authentication and RSA issues• Process Automated File Transfer account for the Universal Public Health Node application• Assist users in navigating and assigning roles on the Health Commerce System• Perform Health Commerce System testing to assess application functionality based on user concerns• Process paperwork for Health Commerce System accounts, including scanning the documents in a tracking system and mailing account activation instructions• Establish new files by preparing file folders, coding, numbering forms, and compiling relevant material• Update and correct records and files as necessary• Handle and validate signature verifications• Operate office machinery, including photocopiers, computer printers, hand scanners, and scanners• Provide guidance and technical assistance to customers, addressing their issues and guiding them through appropriate solutions.