<p>We are looking for an experienced Procurement & Facilities Manager to join our team. In this Contract-to-permanent role, you will serve as a key liaison between Facilities Services and the finance department, overseeing financial processes and ensuring accurate reporting of budgets and forecasts. This position plays a pivotal role in managing procurement operations and supporting financial management.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices and receipts for accuracy, ensuring alignment with purchase orders and quoted prices before authorizing payments.</p><p>• Maintain and track purchase orders, contracts, insurance documentation, and vendor relationships for Facilities Services.</p><p>• Generate and manage purchase orders while ensuring compliance with all applicable regulations and requirements.</p><p>• Audit and update transaction details to ensure accurate postings across Facilities Services accounts.</p><p>• Process modifications to purchase orders based on change orders, reconciling and closing them out with related billings.</p><p>• Collaborate with the finance team during year-end close to forecast accruals and finalize projections in coordination with cost center managers.</p><p>• Monitor and analyze budget allocations, cross-department cost distributions, and purchasing activities.</p><p>• Ensure contractor insurance compliance and status updates.</p><p>• Work alongside finance to conduct audits of spending limits and requirements, maintaining an up-to-date matrix of financial data.</p><p><br></p><p>If you think this position could be a great fit for you and would like to learn more, please call Mary Christman, Gabrielle Maisonet, or Ashley Veltri at 518-462-1430. We look forward to hearing from you!</p>
We are looking for a detail-oriented and experienced Sr. Accountant to join our team on a long-term contract basis. This role will be based in Schenectady, New York, and focuses on managing financial operations for Facilities Services within the education sector. The position requires someone who can ensure accuracy in financial reporting, oversee purchase orders and contracts, and provide key insights into budget management and forecasting.<br><br>Responsibilities:<br>• Review and verify invoices and receipts, ensuring accuracy against purchase orders and approving them for payment.<br>• Maintain and track purchase orders, contracts, and insurance documentation for Facilities Services.<br>• Oversee the creation and compliance of purchase orders, ensuring all regulatory requirements are met.<br>• Analyze transaction details to confirm accurate postings to Facilities Services accounts.<br>• Manage changes to purchase orders, including updates for change orders, and reconcile them with billing records.<br>• Collaborate with the finance department on year-end closings, including forecasting with accruals and final budget projections.<br>• Monitor and allocate budgets, including cross-department cost allocations and purchasing activities.<br>• Maintain a contractor log, ensuring all insurance and compliance requirements are up to date.<br>• Conduct routine audits and maintain a financial matrix to track spending and compliance with established limits.
We are looking for an experienced Office Manager/Bookkeeper to oversee financial and administrative operations in our Troy, New York office. This role requires a detail-oriented individual who is skilled in bookkeeping, payroll, and managing office functions. The ideal candidate will have a strong background in financial reporting, team coordination, and process improvement.<br><br>Responsibilities:<br>• Monitor daily banking activities, including recording direct deposits, initiating transfers, and issuing wire payments as needed.<br>• Oversee employee needs and address questions or concerns to maintain a positive work environment.<br>• Manage office facilities, ensuring building needs such as seating, lighting, and utilities are addressed effectively.<br>• Assist with purchasing and accounts payable tasks, including reviewing and processing requests.<br>• Prepare and issue customer invoices, review project contracts, and follow up on collections.<br>• Coordinate and book travel arrangements, including airfare, hotels, and car rentals, while resolving any travel-related issues.<br>• Develop and manage project budgets, assign project numbers, and maintain accurate records in QuickBooks.<br>• Conduct bi-weekly operations meetings with department managers to review project updates and budgets.<br>• Perform monthly bank reconciliations and review profit and loss statements for accuracy and budget adherence.<br>• Support annual tax preparation by providing necessary documentation and addressing queries from external accountants.
<p>Robert Half is partnering with a local non profit on a Director of Residential Services role. In this role, you'll be overseeing a variety of residential options for individuals with developmental or intellectual disabilities, ensuring the facilities cater to their needs while also promoting independence and inclusion. This position is vital for maintaining compliance with state and federal regulations, and for fostering successful collaboration with various departments and external agencies. If interested, please apply directly or reach out to Rachel Miller via LinkedIn</p><p><br></p><p>Responsibilities:</p><p>• Oversee the development and implementation of residential programs for individuals with intellectual or developmental disabilities</p><p>• Establish and maintain compliance with all relevant state and federal regulations</p><p>• Collaborate with various departments and external agencies to provide comprehensive support services</p><p>• Administer supervision and support to both detail-oriented and non-detail-oriented staff within the residential programs</p><p>• Manage daily operations, ensuring the physical appearance and safety standards of residences are met</p><p>• Develop and implement policies for facility operation and the well-being of individuals supported by the programs</p><p>• Oversee budget administration and control, including approval of departmental purchases</p><p>• Coordinate with other service providers to facilitate transitions to less restrictive residential settings</p><p>• Act as a liaison between different divisions within the agency and external entities such as developmental centers and community services boards</p><p>• Ensure proper training and annual in-service updates for all staff members</p><p>• Manage investigations as prescribed by regulatory guidelines</p><p>• Participate as a permanent member of the Admission/Transfer Committee</p><p>• Oversee the maintenance and service of all vehicles assigned to the division</p>
