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21 results for Receptionistdata Entry Clerk in Aiea Hi

Receptionist <p>We are offering a short-term contract employment opportunity for a <strong><em>Receptionist</em></strong> for a CPA firm located in Honolulu, Hawaii. As a <strong><em>Receptionist</em></strong>, you will be the first point of contact for our clients and will be responsible for providing customer service, managing our multi-line phone system, and handling data entry tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Serving as the first point of contact for all customers and visitors, ensuring a positive and welcoming experience</p><p>• Managing a multi-line phone system, routing calls as necessary and answering customer inquiries</p><p>• Delivering top-notch customer service, resolving any issues promptly</p><p>• Undertaking data entry tasks, ensuring accuracy and efficiency in maintaining customer records</p><p>• Handling email correspondence with professionalism, responding to queries and forwarding messages as appropriate</p><p>• Overseeing mail processing duties, including receiving, sorting, and distributing incoming mail</p><p>• Utilizing Microsoft Word for various administrative tasks, from drafting correspondence to creating reports</p><p>• Ensuring the reception area is tidy and presentable, with all necessary stationery and material available.</p> General Office Clerk/Receptionist <p>To learn if this <strong><em>General Office Clerk/Receptionist position</em></strong> is a good fit for you, apply now with Robert Half. This dynamic and creative company is seeking someone who is articulate and highly-skilled. The optimal candidate would be a driven self-starter with excellent multitasking skills. This <strong><em>General Office Clerk/Receptionist position</em></strong> for a local CPA firm is a great opportunity for candidates residing in the Honolulu, Hawaii area. If interested in this role, please contact apply online or call us today at <strong><u>(808) 531-0800.</u></strong></p><p><br></p><p><strong>Must be available to work Tuesdays through Fridays from 11am-5pm.</strong></p><p><br></p><p>- Receptionist duties to include answering phones and greeting clients</p><p>- Run errands on foot</p><p>- Hard copy and electronic filing, scanning, copying</p><p>- Mail processing</p><p>- Email correspondence</p><p>- Type up labels</p><p>- Other duties as assigned</p> Receptionist <p>We are in search of a Receptionist to become an integral part of our team in the Facilities Management industry. Based in Honolulu, Hawaii, this position presents a short-term contract employment opportunity. As a Receptionist, you will handle a multitude of tasks including customer service, data entry, and email correspondence, while managing the multi-line phone system. If interested in this role, please call us 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Managing and responding to multiple phone lines with professionalism and courtesy</p><p>• Providing top-notch customer service to clients and visitors, addressing inquiries and resolving issues promptly</p><p>• Accurately entering and updating data in our system</p><p>• Handling email correspondence efficiently, ensuring all messages are responded to or forwarded to the appropriate team member</p><p>• Utilizing Microsoft Excel, Word, and Outlook in day-to-day operations</p><p>• Maintaining organized files for easy retrieval and reference</p><p>• Scheduling appointments, coordinating schedules with team members and clients</p><p>• Utilizing strong interpersonal skills to foster a positive work environment and client relationships.</p> Receptionist <p>This <strong>Office Assistant</strong> role is essential in ensuring the smooth daily operations of our non-profit organization. Your support will directly contribute to the success of programs and initiatives that make a real difference in the community. If you’re an organized, mission-driven professional excited to join a team passionate about creating positive change, we encourage you to apply today! Call us at 808-531-0800 to submit your resume. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Administrative Support</strong>: Handle clerical duties including filing, sorting, photocopying, data entry, and organizing documents to ensure an efficient workspace.</li><li><strong>Reception Duties</strong>: Greet visitors, answer phone calls, and direct inquiries to the appropriate team members in a friendly and professional manner.</li><li><strong>Scheduling and Coordination</strong>: Assist with scheduling meetings, organizing calendars, managing event RSVPs, and coordinating room reservations for staff.</li><li><strong>Mail & Communication Management</strong>: Sort, receive, and send daily mail and packages, as well as manage general email correspondence for the office.</li><li><strong>Donor and Volunteer Coordination</strong>: Maintain records of donors and volunteers (physical or digital), and support efforts such as donor communications, thank-you letters, and event planning.</li><li><strong>Data Entry & Record Keeping</strong>: Accurately input data into organizational databases, keeping files and donor/volunteer records up-to-date and well-organized.</li><li><strong>Event Support</strong>: Provide logistical and administrative support for events, including onsite assistance, preparation of materials, and vendor coordination.</li><li><strong>Office Supplies and Equipment</strong>: Monitor and manage inventory of supplies and office equipment, placing orders and coordinating repairs when needed.</li><li><strong>Team Support</strong>: Provide general administrative assistance to staff and leadership, including preparing basic reports, assembling meeting agendas, and proofreading documents.</li><li><strong>Confidentiality & Sensitivity</strong>: Handle sensitive information, such as donor records or participant details, with the highest level of discretion and professionalism.</li><li><strong>Special Projects</strong>: Assist with special projects related to the organization's mission, such as outreach efforts, program materials, or community events, as assigned.</li></ul><p><br></p> Receptionist <p>We are in need of a <strong><em>Receptionist</em></strong> to join a Financial Services firm located in Honolulu, Hawaii. This role offers a short term contract employment opportunity where you will be the first point of contact for our clients, providing administrative support across the organization. You will be handling client appointments, managing office tasks, and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answering incoming phone calls and forwarding them to the appropriate department or staff member.</p><p>• Greeting clients and visitors as soon as they arrive at the office and directing them appropriately.</p><p>• Scheduling appointments and updating calendars to ensure smooth business operations.</p><p>• Performing office tasks including filing, faxing, copying, scanning, and typing.</p><p>• Using word processing software to create and update documents as necessary.</p><p>• Operating a switchboard to route incoming calls and place outgoing calls.</p><p>• Conducting errands on foot as required to support office operations.</p><p>• Performing data entry tasks and maintaining accurate records.</p><p>• Delivering excellent customer service to clients and visitors.</p><p>• Assisting with other general clerical tasks as needed.</p> Receptionist <p>A hospitality company is seeking a <strong>Receptionist</strong> to serve as the welcoming face of the organization, ensuring guests, clients, and staff receive exceptional service in-person, over the phone, and through email. The <strong>Receptionist</strong> is a critical touchpoint within the hospitality company, ensuring that every guest or client interaction reflects the organization’s commitment to exceptional service. If you enjoy creating positive first impressions and are excited about contributing to a dynamic hospitality team, we encourage you to apply today by calling us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Front Desk Operations</strong>: Greet and welcome guests, clients, and vendors with warmth and professionalism as they arrive at the facility.</li><li><strong>Phone and Communication Management</strong>: Answer and direct incoming phone calls promptly and politely, take messages as necessary, and respond to general inquiries via email or in-person communication.</li><li><strong>Client and Guest Assistance</strong>: Provide information about the company’s services, policies, and amenities, and assist guests with booking, reservations, or other requests.</li><li><strong>Scheduling Support</strong>: Help schedule appointments, manage meeting room reservations, and coordinate availability for staff or guests as needed.</li><li><strong>Administrative Tasks</strong>: Assist with filing, data entry, and correspondence to support the administrative team and ensure an organized office environment.</li><li><strong>Mail & Packages</strong>: Receive, sort, and distribute mail and deliveries, and help ensure outgoing mail is processed in a timely manner.</li><li><strong>Office Supplies Management</strong>: Monitor inventory of front desk and office supplies and collaborate with the team to place orders when needed.</li><li><strong>Problem Resolution</strong>: Address and resolve minor guest concerns efficiently, escalating issues to the appropriate department or manager when necessary.</li><li><strong>Compliance Awareness</strong>: Ensure the front desk area adheres to health and safety protocols, including cleanliness, emergency procedures, and any industry standards.</li><li><strong>Team Collaboration</strong>: Work closely with other staff to provide seamless service and address the needs of the organization, clients, or guests.</li></ul><p><br></p> Receptionist <p>We are seeking a <strong><em>Receptionist </em></strong>to join our team in the construction industry based in Honolulu, Hawaii. As a <strong><em>Receptionist</em></strong>, your role will encompass handling front office duties, from answering phone calls to greeting guests, along with other clerical tasks. This job offers a short term contract employment opportunity in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Greet and assist visitors, customers, and guests, providing a warm and welcoming atmosphere.</p><p>• Handle incoming phone calls efficiently using a multi-line switchboard.</p><p>• Process and distribute incoming mail in a timely manner.</p><p>• Respond to customer inquiries with courtesy and in a business-minded fashion.</p><p>• Maintain order in the office by managing office supplies as needed.</p><p>• Assist with receiving and coordinating deliveries as they arrive.</p><p>• Ensure all customer records are accurate and up-to-date.</p><p>• Offer resourceful solutions to problems with a business-minded approach.</p><p>• Utilize basic computer skills to manage and organize data.</p><p>• Maintain a reliable presence in the office, demonstrating flexibility as needed.</p> General Office Clerk <p>As the <strong>General Office Clerk</strong>, you’ll play a pivotal role in ensuring the operational efficiency of the office while supporting the team in delivering top-quality service. Are you a highly organized individual with a knack for keeping things running smoothly? A growing service company is looking for a <strong>General Office Clerk</strong> to assist with the administrative and clerical tasks that are essential to the daily operations of the business. This role is ideal for a detail-oriented multitasker who enjoys working in a fast-paced, team-oriented environment. If interested in this role, please call 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Clerical Support</strong>: Perform various administrative tasks, including filing, data entry, photocopying, scanning, and faxing documents as required.</li><li><strong>Document Management</strong>: Maintain organized physical and digital filing systems to ensure accurate and easy retrieval of records.</li><li><strong>Reception Duties</strong>: Greet visitors, answer incoming calls, and direct them to the appropriate department or staff member.</li><li><strong>Mail Processing</strong>: Sort, distribute, and prepare outgoing mail, including packages and courier services as needed.</li><li><strong>Inventory Oversight</strong>: Monitor and order office supplies to ensure the office is fully stocked at all times.</li><li><strong>Data Entry</strong>: Input information into databases and verify accuracy to support company programs, projects, and reporting requirements.</li><li><strong>Scheduling Support</strong>: Assist with scheduling meetings, appointments, or events, and coordinate room or resource reservations as needed.</li><li><strong>Correspondence Assistance</strong>: Draft and proofread basic correspondence, emails, and memos in a professional and timely manner.</li><li><strong>Support Various Teams</strong>: Provide administrative assistance to various departments as required, ensuring cross-functional collaboration and efficiency.</li><li><strong>Maintain Office Equipment</strong>: Help with troubleshooting and maintaining office equipment such as printers, copiers, and fax machines. Coordinate with vendors for repairs when necessary.</li></ul><p><br></p> Front Desk Coordinator <p>The Front Desk Coordinator serves as the face of the construction company, providing a welcoming and professional first impression to clients, vendors, and staff. This role is responsible for managing front desk operations, answering calls, handling inquiries, and maintaining an organized and efficient office environment. The ideal candidate will possess strong communication and organizational skills and thrive in a fast-paced, dynamic environment while supporting day-to-day administrative tasks. This position is ideal for someone who is detail-oriented, customer-focused, and capable of multitasking to support the administrative team and overall operations of the business. To submit your resume for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Reception Duties:</strong> Greet visitors, clients, and vendors in a professional and friendly manner, ensuring they feel welcomed and directed to the appropriate person or department.</li><li><strong>Phone and Email Management:</strong> Answer and manage phone calls, take accurate messages, respond to general inquiries, and distribute emails and correspondence to the right personnel.</li><li><strong>Scheduling and Calendar Management:</strong> Coordinate appointments and maintain calendars for staff members, project managers, or executives as needed.</li><li><strong>Office Organization:</strong> Maintain cleanliness and organization of the front desk, conference rooms, and meeting areas while ensuring office supplies are well-stocked.</li><li><strong>Administrative Support:</strong> Assist with processing documents, filing, data entry, and preparing reports as requested by management.</li><li><strong>Visitor Sign-In and Security:</strong> Ensure that all visitors sign in and receive necessary badges or clearance to access sensitive or restricted areas.</li><li><strong>Collaboration:</strong> Serve as a central communication hub between departments to facilitate smooth day-to-day operations and ensure timely responses to internal requests.</li><li><strong>Invoice & Document Handling:</strong> Support administrative staff with compiling invoices, scanning contracts, organizing job files, and coordinating with vendors for required paperwork.</li><li><strong>Correspondence:</strong> Distribute memos, project documents, mail, and other communication between office teams and external contacts.</li><li><strong>Special Projects Coordination:</strong> Assist in planning meetings, company events, or training sessions for the organization as required.</li></ul><p><br></p> General Office Clerk <p>This <strong>General Office Clerk</strong> position is a vital part of ensuring that the transportation company's operations remain organized and on schedule. A transportation company is seeking a <strong>General Office Clerk</strong> to handle a variety of clerical and administrative duties to support its day-to-day operations. If you take pride in your organizational abilities and enjoy working in a logistics-focused industry, we encourage you to apply and help drive operational success! To learn more about this opportunity please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Clerical Tasks</strong>: Perform general administrative tasks such as data entry, filing, photocopying, scanning, and organizing documents to support business operations (Source: RH Acronym Guide.docx).</li><li><strong>Communication Management</strong>: Answer, screen, and direct phone calls professionally; respond to emails and other correspondence promptly.</li><li><strong>Document Preparation</strong>: Assist in preparing and proofreading transportation-related documents (such as invoices, schedules, and delivery logs) for accuracy and efficiency.</li><li><strong>Records Management</strong>: Maintain organized filing systems (physical and digital) for tracking shipments, deliveries, and administrative records specific to the transportation industry.</li><li><strong>Scheduling Support</strong>: Help coordinate driver schedules, logistics appointments, and maintenance schedules for company vehicles.</li><li><strong>Mail Handling</strong>: Sort, distribute, and prepare outgoing mail, including courier packages or other documentation important to transportation processes.</li><li><strong>Data Entry & Reporting</strong>: Accurately enter data into company systems, including driver logs, customer requests, and route details, and generate standard reports as required.</li><li><strong>Customer Service</strong>: Act as the first point of contact for customers, providing basic information and directing inquiries to the appropriate team member or department.</li><li><strong>Supply Management</strong>: Monitor and maintain office supplies, including forms, paper, and vehicle-related inventory, ensuring timely reorders as needed.</li><li><strong>Team Collaboration</strong>: Collaborate with dispatchers, drivers, and other company personnel to ensure seamless communication and resolve any workflow issues.</li><li><strong>Compliance Support</strong>: Assist in the organization and tracking of regulatory compliance documents, such as safety certifications and licensing requirements</li></ul><p><br></p><p><br></p> Office Assistant <p>This <strong>Office Assistant</strong> role is essential in ensuring the smooth daily operations of our non-profit organization. Your support will directly contribute to the success of programs and initiatives that make a real difference in the community. If you’re an organized, mission-driven professional excited to join a team passionate about creating positive change, we encourage you to apply today by calling us at 808-5331-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Administrative Support</strong>: Handle clerical duties including filing, sorting, photocopying, data entry, and organizing documents to ensure an efficient workspace.</li><li><strong>Reception Duties</strong>: Greet visitors, answer phone calls, and direct inquiries to the appropriate team members in a friendly and professional manner.</li><li><strong>Scheduling and Coordination</strong>: Assist with scheduling meetings, organizing calendars, managing event RSVPs, and coordinating room reservations for staff.</li><li><strong>Mail & Communication Management</strong>: Sort, receive, and send daily mail and packages, as well as manage general email correspondence for the office.</li><li><strong>Donor and Volunteer Coordination</strong>: Maintain records of donors and volunteers (physical or digital), and support efforts such as donor communications, thank-you letters, and event planning.</li><li><strong>Data Entry & Record Keeping</strong>: Accurately input data into organizational databases, keeping files and donor/volunteer records up-to-date and well-organized.</li><li><strong>Event Support</strong>: Provide logistical and administrative support for events, including onsite assistance, preparation of materials, and vendor coordination.</li><li><strong>Office Supplies and Equipment</strong>: Monitor and manage inventory of supplies and office equipment, placing orders and coordinating repairs when needed.</li><li><strong>Team Support</strong>: Provide general administrative assistance to staff and leadership, including preparing basic reports, assembling meeting agendas, and proofreading documents.</li><li><strong>Confidentiality & Sensitivity</strong>: Handle sensitive information, such as donor records or participant details, with the highest level of discretion and professionalism.</li><li><strong>Special Projects</strong>: Assist with special projects related to the organization's mission, such as outreach efforts, program materials, or community events, as assigned.</li></ul><p><br></p> General Office Clerk <p>We are offering a long term contract employment opportunity for a General Office Clerk for a company in PEARL CITY, Hawaii that services Pearl Harbor Naval Shipyard. In this role, you will be responsible for various administrative tasks and will play a crucial role in maintaining smooth office operations. This role involves interacting with customers, managing data, and ensuring all office tasks are completed in a timely and efficient manner. If interested in this opportunity please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. This is a great opportunity to work closer to home with free parking!</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage email correspondence to ensure effective communication within the office and with clients</p><p>• Accurately process and manage customer credit applications</p><p>• Handle incoming phone calls, providing excellent customer service and directing inquiries as necessary</p><p>• Perform data entry tasks, ensuring all information is accurate and up to date</p><p>• Utilize Microsoft Excel for data management and organization purposes</p><p>• Maintain and organize files, ensuring easy access to important documents</p><p>• Perform scanning and copying tasks as required, ensuring all documents are accurately replicated and filed</p><p>• Monitor customer accounts, taking appropriate action where necessary</p><p>• Assist in maintaining an efficient and organized office environment by performing various administrative tasks as required.</p> General Office Clerk <p>We are offering a contract employment opportunity for a General Office Clerk in the Real Estate Property/Facilities Management industry. The role is based in HONOLULU, Hawaii, 96817-5317, United States. To apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Responsible for accurately uploading documents to a website.</p><p>• Provide administrative assistance as required.</p><p>• Ensure proper organization of files.</p><p>• Handle photocopying and scanning of documents.</p><p>• Execute bulk mailings and stuffing envelopes.</p><p>• Maintain efficient operation of office equipment, including photocopier and scanner. </p><p>• Manage and organize a manifold of documents.</p> Administrative Assistant <p>The Administrative Assistant is a highly organized and detail-oriented professional responsible for providing comprehensive administrative and operational support within a healthcare organization. This role plays a critical part in ensuring the efficiency and smooth daily operations of the healthcare team by managing clerical tasks, facilitating communication between departments, maintaining patient records, and enhancing overall office productivity. The ideal candidate will possess a strong ability to prioritize tasks, meet deadlines, and maintain confidentiality, particularly when handling sensitive patient information in compliance with healthcare regulations such as HIPAA. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>General Administrative Support</strong>: Assist healthcare staff with scheduling appointments, managing calendars, and coordinating meetings (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Patient Communication</strong>: Greet patients upon arrival, answer calls, respond to inquiries, and provide superior customer service to ensure patient satisfaction.</li><li><strong>Data Entry</strong>: Maintain and update patient records, including medical histories, insurance details, and follow-up information, ensuring accuracy and compliance.</li><li><strong>Document Management</strong>: Prepare, organize, and distribute memos, policies, presentations, or letters for internal and external communication (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Billing and Insurance Coordination</strong>: Assist in processing billing, verifying insurance information, and coordinating with financial departments.</li><li><strong>Compliance Adherence</strong>: Ensure all administrative practices align with healthcare standards and privacy regulations (e.g., HIPAA).</li><li><strong>Supply Management</strong>: Order office supplies, manage inventory levels, and coordinate with vendors or external contractors to maintain a functional workspace.</li><li><strong>Collaboration and Support</strong>: Work closely with clinical staff to streamline workflows and bridge the gap between administrative and healthcare functions.</li></ul><p><br></p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The role primarily revolves around ensuring smooth operations within our office.<br><br>Responsibilities: <br>• Efficiently direct and answer phone calls in a detail oriented manner.<br>• Manage and relay messages to promote seamless communication across various departments.<br>• Sort and organize incoming and outgoing mail as well as faxes.<br>• Maintain precise email communications.<br>• Provide excellent customer service to all residents and assist as needed.<br>• Execute miscellaneous administrative tasks as required, such as filing, data entry, and faxing.<br>• Maintain the efficient functioning of the office by managing technologies, processes, and systems. Administrative Assistant <p>We are offering a contract employment opportunity for an Administrative Assistant for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders. To apply for this opportunity, please call us at 80-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities</p><p>• Act as the first point of contact in the office, greeting and assisting visitors and tenants as needed.</p><p>• Handle incoming calls and ensure efficient and courteous communication.</p><p>• Utilize association software to input and manage data, ensuring all information is up-to-date and accurate.</p><p>• Coordinate with various building vendors, scheduling necessary repairs and maintenance as required.</p><p>• Assist the general manager with administrative tasks such as check requests, filing, and e-filing.</p><p>• Manage office mail and deliveries, ensuring all items are properly processed and delivered.</p><p>• Keep the office well-organized and stocked by managing office supplies.</p><p>• Notify residents of any issues or changes affecting the community through email blasts.</p><p>• Ensure prompt scheduling and payment of performance vendors post each event.</p><p>• Maintain existing hard copy files while also ensuring an organized cloud-based system.</p><p>• Learn and adhere to the Standard Operating Procedures (SOPs) for office procedures.</p> Administrative Assistant <p>We are offering a permanent employment opportunity in the Real Estate Property/Facilities Management industry in Honolulu, Hawaii. We are in search of an Administrative Assistant who will play a crucial role in ensuring smooth operations within our team. The successful candidate will be tasked with managing front office tasks, providing administrative support, and maintaining customer service standards. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage the front office, ensuring a detail oriented and welcoming environment for visitors</p><p>• Handle incoming calls, collect important details, and direct them to the appropriate parties</p><p>• Perform a variety of administrative tasks such as scanning, copying, mailing, and printing documents as required</p><p>• Prepare detail oriented correspondence and documents</p><p>• Oversee office supply inventory and place orders as necessary to maintain operations</p><p>• Distribute incoming mail on a daily basis</p><p>• Liaise with carriers or tenants to obtain missing information when necessary</p><p>• Track and process maintenance work orders on a daily basis, informing the manager of any irregularities</p><p>• Assist with accounts payable functions across various property accounts</p><p>• Schedule appointments and manage email correspondence.</p> Administrative Assistant <p>We are seeking a dedicated <strong><em>onsite Administrative Assistant</em></strong> to join a non-profit organization in Honolulu, Hawaii. This role demands a detail-oriented individual adept at managing multiple tasks and deadlines. As an integral part of the dynamic team, you will be expected to effectively manage correspondence, schedule appointments, prepare reports, and maintain an organized filing system. <strong><u>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply for this opportunity, please call us at 808-531-0800.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Answer and direct calls and emails received, providing information about our organization and projects</p><p>• Manage and maintain the calendars of the executive project manager and chief executive officer</p><p>• Schedule and coordinate meetings, ensuring all necessary materials are prepared and distributed</p><p>• Take detailed notes during meetings and distribute them as necessary</p><p>• Process, collate, and distribute mail in a timely manner</p><p>• Draft and edit various communications, including memos, emails, invoices, reports, and other correspondence</p><p>• Maintain both electronic and physical filing systems, ensuring they are up-to-date and easily accessible</p><p>• Assist in simple bookkeeping tasks under the direction of the executive project manager</p><p>• Utilize technology skills, including Microsoft Office (Word, Excel, PowerPoint), Zoom, and Google Workspace, to carry out tasks efficiently</p><p>• Collaborate with other administrators, support personnel, and management regularly, ensuring seamless operations.</p> Administrative Assistant <p>We are offering a permanent employment opportunity for an Administrative Assistant in the Healthcare/NHS industry, located in HONOLULU, Hawaii. As an Administrative Assistant, you will be a crucial part of our team, ensuring that office operations run smoothly and efficiently. Your role will involve managing the administrative and scheduling procedures, serving as the first line of contact, and contributing to a welcoming environment for our clients. To apply please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Foster a detail oriented and friendly environment by greeting patients, visitors, and vendors upon arrival.</p><p>• Handle patient registration by verifying demographic and insurance information, and collecting necessary payments.</p><p>• Manage provider calendars by scheduling follow-up appointments.</p><p>• Address questions or inquiries by answering incoming phone calls and emails in a timely and polite manner.</p><p>• Send appointment reminders, respond to patient inquiries, and manage cancellation or rescheduling requests.</p><p>• Keep a well-organized and clean front office area, ensuring it’s stocked with necessary supplies.</p><p>• Support the clinical team by assisting with scanning, filing, and uploading electronic medical records into patient management software.</p><p>• Handle incoming and outgoing mail related to patient communication, billing, or prosthetic orders.</p><p>• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to maintain accurate records and facilitate office communication.</p><p>• Ensure a smooth customer service experience by answering inbound and outbound calls, managing email correspondence, and efficiently handling data entry tasks.</p> Senior Administrative Assistant <p>Are you an organized, proactive, and detail-oriented professional with a passion for efficiency? An established insurance company is looking for a <strong>Senior Administrative Assistant</strong> to join the team and provide executive-level administrative support to multiple departments. This is a dynamic role, perfect for someone eager to work in a fast-paced environment while ensuring smooth daily operations. If interested in this opportunity, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Executive Support</strong>: Provide high-level administrative support to senior executives, including managing schedules, coordinating meetings, preparing presentations, and handling sensitive information.</li><li><strong>Calendar & Meeting Management</strong>: Organize calendars, schedule appointments across time zones, and coordinate internal and external meetings, ensuring alignment with business priorities.</li><li><strong>Communication Liaison</strong>: Handle correspondence, screen calls, and prepare reports or responses on behalf of leadership in a professional and timely manner.</li><li><strong>Project Coordination</strong>: Assist in planning, organizing, and managing projects, ensuring deadlines are met and deliverables are of high quality.</li><li><strong>Documentation & Records Maintenance</strong>: Prepare, proofread, and format documents such as memos, reports, and spreadsheets. Manage filing systems and keep records up-to-date.</li><li><strong>Event Coordination</strong>: Plan and coordinate logistics for company events, team-building activities, and client meetings as needed.</li><li><strong>Confidential Information Handling</strong>: Maintain confidentiality of proprietary and sensitive information while exercising sound judgment.</li><li><strong>Process Improvement</strong>: Identify inefficiencies in administrative processes and propose solutions to streamline tasks effectively.</li><li><strong>Expense Management</strong>: Manage travel arrangements and reimbursement reports for senior executives in compliance with company policies.</li><li><strong>Team Collaboration</strong>: Work collaboratively with other support staff to ensure seamless communication and operational success across departments.</li></ul><p><br></p> Administrative Assistant <p>The Administrative Assistant plays a vital role in supporting the smooth operation of a real estate company by providing clerical and administrative assistance to agents, brokers, and management. This position requires a strong attention to detail, excellent organizational skills, and the ability to juggle multiple tasks in a fast-paced environment. The Administrative Assistant is responsible for maintaining property listings, coordinating with clients and stakeholders, preparing transaction paperwork, and assisting with marketing and office operations. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>General Office Administration</strong>: Support day-to-day office operations by managing calendars, scheduling appointments, and maintaining office supplies (Source: RH Acronym Guide.docx).</li><li><strong>Property Listings Management</strong>: Upload new property listings, update existing listings, and ensure information is accurate on real estate platforms and websites.</li><li><strong>Transaction Support</strong>: Assist in preparing, reviewing, and organizing real estate transaction documents such as purchase agreements, leases, disclosures, and closing paperwork.</li><li><strong>Client Relations</strong>: Communicate with buyers, sellers, agents, and vendors to coordinate showings, inspections, and other transactional activities, ensuring excellent customer service.</li><li><strong>File Management</strong>: Maintain and organize digital and physical databases for property listings, client records, and marketing materials.</li><li><strong>Marketing Assistance</strong>: Support creation and distribution of marketing materials such as flyers, social media posts, email campaigns, virtual tours, and open house promotions.</li><li><strong>Vendor Coordination</strong>: Liaise with third-party service providers, including home inspectors, photographers, and staging companies, to schedule services.</li><li><strong>Ensure Compliance</strong>: Ensure all documentation and practices comply with local real estate laws and regulations.</li><li><strong>Ad Hoc Tasks</strong>: Provide additional administrative support for projects or events as directed by management.</li></ul><p><br></p>