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5 results for Office Assistant in Ada, MI

Office Assistant

Muskegon, MI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in a Michigan location. This onsite opportunity is a Long-term Contract position suited for someone who can keep office workflows organized, communicate effectively, and assist multiple teams with routine business needs. The ideal candidate will be comfortable handling front-office tasks, maintaining records, and contributing to marketing and sales support activities in a fast-paced environment. Full-time, 100% onsite, M-F. MUST have strong Microsoft Excel and/or expense reporting experience. Responsibilities: • Welcome visitors and provide front-desk support while ensuring a detail-oriented office experience. • Manage incoming calls, route messages accurately, and respond to general administrative inquiries. • Organize, scan, and maintain digital and paper records to keep office files current and accessible. • Assist the sales team with administrative coordination, document preparation, and day-to-day support tasks. • Help update marketing materials, reports, or related content to support ongoing business initiatives. • Perform clerical duties such as data entry, document handling, and general office organization. • Support special administrative assignments related to payroll coordination and internal office needs as requested.
2026-06-04T00:00:00Z

Administrative Assistant

Grand Rapids, MI
onsite
Temporary / Contract
18.012 - 20.856 USD / Hourly
We are looking for an Administrative Assistant to support a busy office in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing time-sensitive administrative work, and providing dependable support during a high-volume season. The role offers a steady 40-hour schedule and will focus on payroll follow-up, onboarding coordination, and general office assistance for a growing team. Responsibilities: • Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule. • Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks. • Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation. • Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations. • Work closely with team members across multiple locations to gather information and support shared administrative needs. • Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes. • Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows.
2026-06-03T00:00:00Z

Legal Assistant

Grand Rapids, MI
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases. Responsibilities: • Participate in a client-focused team, demonstrating professionalism and excellent communication skills.• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.• Maintain accurate and organized client and general files, both electronically and physically.• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.• Assist with overflow legal assistant work or absence coverage as needed.• Attend staff meetings, training sessions, and other required employee meetings.• Handle general office duties such as copying, typing, scanning, and faxing.• Maintain confidentiality in all firm and client matters.
2026-06-01T00:00:00Z

Sales Assistant

Grand Rapids, MI
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a Sales Assistant to support sales and marketing activities through strong coordination, organization, and customer service in Grand Rapids, Michigan. This Contract position plays an important role in keeping the sales office running efficiently, assisting visitors, maintaining accurate records, and helping create a positive experience for prospective and incoming residents. The ideal candidate is detail-oriented, organized, and comfortable balancing administrative tasks with event and office support. Responsibilities: • Welcome visitors to the sales office, respond to general questions, and connect them with the appropriate sales team members based on their needs. • Support community tours by assisting with scheduling, preparation, and guided visits for residential and assisted living areas when requested. • Prepare letters, reports, tracking documents, and other administrative materials for the sales leadership team and department staff. • Enter, maintain, and review inquiry information in CRM and related sales systems to help ensure records remain accurate and up to date. • Keep the office organized and ready for guests by managing files, promotional materials, storage areas, and supply inventory. • Assemble and review applicant and reservation documentation to confirm required forms are complete and properly organized. • Coordinate move-in support activities by preparing welcome materials, organizing orientation packets, and arranging hospitality assistance for new residents. • Help plan and carry out marketing events by managing invitations, tracking responses, preparing event materials, and coordinating space setup with internal and external partners. • Maintain marketing packets and brochures for distribution, including working with support staff or volunteers to assemble materials as needed.
2026-06-04T00:00:00Z

Facilities Assistant

Kalamazoo, MI
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for a Facilities Assistant to support daily building operations for a university environment in Kalamazoo, Michigan. This Long-term Contract, approximately 3-month, position is ideal for someone who is organized, practical, and confident managing facility-related requests with clear communication and accurate records. The role will help coordinate conference room readiness, track maintenance activity, and support smooth day-to-day facilities operations across campus spaces. 100% onsite, M-F, 8am-5pm. Responsibilities:• Coordinate day-to-day facilities support activities to help maintain safe, functional, and well-prepared university spaces.• Monitor and update work orders within a computerized maintenance management system, ensuring requests are recorded accurately and followed through to completion.• Prepare conference rooms for meetings and events by confirming room setup, equipment readiness, and overall space condition.• Maintain clear facility records and documentation related to service requests, room usage, and operational processes.• Communicate with staff, vendors, and internal departments to provide timely updates on maintenance needs and facility support activities.• Assist with scheduling and tracking routine maintenance tasks to support efficient building operations.• Review facility issues with attention to detail and help identify practical next steps for resolution.• Support the facilities coordination function by helping organize requests, priorities, and service follow-up across multiple needs.
2026-06-05T00:00:00Z