Robert Half is partnering with a Waukesha area client in the recruiting for an Executive Assistant to provide direct administrative support to company leadership while also serving as a key liaison for HR administrative functions, onboarding processes, and payroll coordination. This role requires exceptional communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities:<ul><li>Provide direct executive support, including managing calendars, travel arrangements, correspondence, meeting preparation, and confidential activities for senior leaders.</li><li>Act as a primary point of contact for internal and external stakeholders on behalf of leadership.</li><li>Prepare reports, presentations, and communication materials for management meetings and initiatives.</li><li>Coordinate new hire onboarding, including orientation sessions, benefits enrollment, and required documentation processing.</li><li>Ensure a seamless onboarding experience for new employees and serve as a trusted resource throughout their initial employment phase.</li><li>Support HR administrative functions such as maintaining employee records, updating HRIS data, and assisting with compliance and policy documentation.</li><li>Coordinate payroll administration tasks, including submission of timesheets, monitoring for accuracy, assisting employees with payroll inquiries, and collaborating with the HR/payroll department to ensure timely and correct payments.</li><li>Assist with scheduling and facilitation of employee training sessions, performance reviews, and other HR-driven programs.</li><li>Contribute to cross-functional workflow improvements and support company initiatives focused on operational excellence and employee experience.</li><li>Maintain strict confidentiality regarding sensitive information, company policies, and employee data.</li></ul>

<ul><li>Proven administrative experience with HR administrative responsibilities </li><li>Strong working knowledge of Microsoft Office Suite, HRIS systems, and payroll software preferred.</li><li>Excellent organizational and communication skills; ability to navigate competing priorities and meet deadlines.</li><li>Discretion, professionalism, and a service-minded approach.</li><li>Ability to maintain confidentiality with sensitive leadership and HR information.</li></ul>

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Waukesha, WI
onsite
Permanent
52000.00 - 72000.00 USD / Yearly
Robert Half is partnering with a Waukesha area client in the recruiting for an Executive Assistant to provide direct administrative support to company leadership while also serving as a key liaison for HR administrative functions, onboarding processes, and payroll coordination. This role requires exceptional communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities:<ul><li>Provide direct executive support, including managing calendars, travel arrangements, correspondence, meeting preparation, and confidential activities for senior leaders.</li><li>Act as a primary point of contact for internal and external stakeholders on behalf of leadership.</li><li>Prepare reports, presentations, and communication materials for management meetings and initiatives.</li><li>Coordinate new hire onboarding, including orientation sessions, benefits enrollment, and required documentation processing.</li><li>Ensure a seamless onboarding experience for new employees and serve as a trusted resource throughout their initial employment phase.</li><li>Support HR administrative functions such as maintaining employee records, updating HRIS data, and assisting with compliance and policy documentation.</li><li>Coordinate payroll administration tasks, including submission of timesheets, monitoring for accuracy, assisting employees with payroll inquiries, and collaborating with the HR/payroll department to ensure timely and correct payments.</li><li>Assist with scheduling and facilitation of employee training sessions, performance reviews, and other HR-driven programs.</li><li>Contribute to cross-functional workflow improvements and support company initiatives focused on operational excellence and employee experience.</li><li>Maintain strict confidentiality regarding sensitive information, company policies, and employee data.</li></ul>
2025-11-11T21:59:02Z