<p>We are looking for an <strong><u>experienced (2+ yrs) *REMOTE* Part-Time Legal Secretary</u></strong> to join our NYC office on a fully remote contract basis. This<strong> part-time position requires 10-25 hours of work per week</strong> and offers an excellent opportunity for individuals skilled in legal administrative tasks. The ideal candidate will excel in managing court-related filings, organizing schedules, and handling legal documentation with accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>•<strong> Input and manage information within the Practice Panther system to ensure accurate record-keeping.</strong></p><p>• <strong>Prepare and dispatch subpoenas to the appropriate parties in a timely manner.</strong></p><p>• Conduct research to identify correct locations for serving legal documents.</p><p>• Coordinate and manage the legal calendar to ensure deadlines and appointments are met.</p><p>• Handle dictation and transcription tasks with a high level of detail and professionalism.</p><p>• Manage electronic court filings and ensure compliance with all legal requirements.</p><p>• Organize and maintain legal documentation to facilitate smooth access and retrieval.</p><p>• Communicate effectively with legal professionals and other stakeholders to support case management.</p>
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
We are looking for a skilled Legal Secretary to join our team on a contract basis in Hamilton, New Jersey. This role offers an exciting opportunity to provide critical administrative and legal support within the dynamic field of personal injury litigation. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct client intake and gather necessary medical records to support legal cases.<br>• Prepare and draft pleadings, discovery demands, responses, and motions with precision.<br>• File documents electronically with State and Federal courts using appropriate systems.<br>• Monitor deadlines and ensure all tasks are completed within the required timeframes.<br>• Coordinate schedules for attorneys, mediations, court appearances, settlement meetings, and trials.<br>• Collaborate with witnesses and other law firms to organize depositions and trial testimonies.<br>• Perform administrative tasks such as scanning, copying, filing, mailing, and handling general office duties.<br>• Draft and proofread legal documents, correspondence, and reports to ensure accuracy.<br>• Process expense reimbursements and service invoices as required.<br>• Prepare settlement disbursement reports and manage departmental mail efficiently.
<p>World-renowned, luxury brand, is seeking a highly skilled and experienced <strong>Trademark Specialist Paralegal</strong> to join its growing, in-house legal team. The ideal candidate will have 5+ years of relevant experience supporting trademark and intellectual property enforcement at a law firm or on an in-house corporate legal team. This role is <strong>hybrid and located in the company's NYC headquarters.</strong> </p><p><br></p><p><strong>Key Job Duties:</strong></p><ul><li>Preparing and filing U.S. trademark applications, statements of use, extensions of time, renewals, Section 8 & 15 affidavits, and related documents under supervision.</li><li>Managing responses to office actions and maintains records of filings and prosecutions. </li><li>Preparing and submitting evidence in support of opposition and cancellation proceedings. </li><li>Maintaining and updating intellectual property databases, including trademark and domain name portfolios. </li><li>Supporting TTAB proceedings and anti-counterfeit enforcement.</li></ul>
<p>We are looking for an experienced Paralegal to join our team on a contract basis in Hamilton, New Jersey. This role involves supporting legal operations with a focus on personal injury law and requires expertise in drafting legal documents, conducting research, and managing litigation processes. The ideal candidate will bring strong knowledge of Pennsylvania personal injury law and Bucks County legal procedures.</p><p><br></p><p>Responsibilities:</p><p>• Draft and review legal documents such as motions, complaints, and memos with precision and attention to detail.</p><p>• Conduct thorough legal research to support case strategies and prepare comprehensive reports.</p><p>• Manage e-filing processes efficiently to ensure timely submission of legal documents.</p><p>• Collaborate with attorneys to prepare for trials, including organizing evidence and building case files.</p><p>• Assist in entity formation and corporate governance-related tasks as needed.</p><p>• Support commercial and civil litigation efforts, ensuring compliance with procedural requirements.</p><p>• Provide expertise in personal injury law, contributing to case preparation and strategy.</p><p>• Maintain organized records and documentation to facilitate smooth legal operations.</p><p>• Communicate effectively with stakeholders to address case-specific needs and updates.</p><p>• Stay informed on Bucks County legal practices and procedures to ensure accurate application.</p>
We are looking for an experienced Paralegal to join our team in New York, New York, specializing in real estate and property law. This role offers the opportunity to work on a variety of legal tasks, including lease management, tenant relations, collections, and corporate compliance. The ideal candidate will bring expertise in commercial and residential real estate matters while maintaining a high level of organization and professionalism.<br><br>Responsibilities:<br>• Analyze newly signed leases and accurately update system records, ensuring all necessary details are reviewed and entered.<br>• Manage yearly preparation and filing of residential leases and deferral or abatement agreements.<br>• Process payments for corporate and LLC fees, ensuring timely issuance and distribution of checks.<br>• Update and maintain Delaware Entity charts, including online fee payments for approximately 70 entities.<br>• Create and maintain organizational charts and handle letters of credit for tenants, including regular monitoring and recordkeeping.<br>• Oversee tenant move-outs, resolving any outstanding issues related to real estate taxes or other lease-related discrepancies.<br>• Address tenant inquiries regarding security deposits, billing issues, and landlord documentation such as W-9 forms.<br>• Facilitate collection processes for commercial, retail, and residential properties, supervising legal counsel and tracking proceedings from initial notices to eviction.<br>• Coordinate with leasing agents, property managers, and accounts receivable teams to ensure effective rent collection and resolution of arrears.<br>• Conduct legal research, maintain case files, and prepare reports for monthly meetings related to arrears and settlements.
<p>We are looking for a <strong>knowledgeable (2-3+ yrs) Temporary NJ Civil Litigation Paralega</strong>l to join our team on a contract basis for a <strong>fully on-site two-month assignment</strong>. This role involves supporting trial preparation and proceedings, managing legal documents, and assisting lead counsel with trial logistics. The position <strong><u>requires in-person collaboration</u></strong> and is based in <strong>Bernardsville, New Jersey</strong>.</p><p><br></p><p>Responsibilities:</p><p>•<strong> Provide direct assistance to trial attorneys during pretrial preparations and in-person trial proceedings.</strong></p><p>• <strong>Organize and manage large volumes of legal documents, ensuring critical information is easily accessible.</strong></p><p>• <strong>Take comprehensive notes during testimony and trial proceedings to support case development.</strong></p><p>• <strong>Operate audio and video systems in the courtroom during trial sessions.</strong></p><p>• Conduct document searches using specialized software tools, with training provided as needed.</p><p>• Maintain accurate and organized records, both electronically and physically, for trial use.</p><p>• Collaborate with attorneys to ensure smooth courtroom operations and adherence to trial schedules.</p>
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
<p>An Assistant Managing Clerk is a key member of the firm’s Litigation Department and</p><p>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The</p><p>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff</p><p>concerning the management of legal papers, service of process and filing in both state</p><p>and federal courts. The successful candidate will have knowledge of the various court</p><p>systems and their electronic filing programs.</p><p><br></p><p>Responsibilities</p><p>Liaise with court personnel related to the service, filing and retrieval of papers.</p><p>Arrange and manage service of process with outside vendors.</p><p>Distribute court documents and status updates to attorneys and legal assistants.</p><p>Preparation of documents for electronic filing in state and federal courts in compliance</p><p>with each individual Court’s specifications, including hyperlinking and bookmarking.</p><p>Filing documents in the state and federal courts’ electronic filing systems.</p><p>Enter litigation documents and create calendar deadline reminders in Case</p><p>Management Docketing System (CourtAlert Case Management).</p><p>Provide guidance to attorneys and legal assistants on local, state, and federal filing</p><p>procedures, including attorneys’ admissions and pro hac vice applications.</p><p>Knowledge of the Federal and State Court Rules a Must.</p><p>Other responsibilities as needed.</p>
<p>We are looking for an<strong><u> experienced detail-oriented Paralegal</u></strong> to join our team in New York, NY. This is a long-term contract position where you will play a key role in managing a high volume of legal cases, ensuring accuracy and efficiency in document preparation and filings. <strong><u>The ideal candidate will have experience with high-volume and in litigation support with a strong understanding of legal procedures, including e-filing and motion drafting.</u></strong></p><p><br></p><p>Responsibilities:</p><p><strong>• Manage and organize case files for over 3,000 legal matters, ensuring all necessary documents are accurately compiled and filed.</strong></p><p><strong>• Prepare and draft legal motions with a high level of attention to detail, ensuring compliance with court requirements.</strong></p><p><strong>• Facilitate electronic filing (e-filing specifically for the NY Torts Court) processes to ensure timely submission of legal documents.</strong></p><p>• Assemble and review legal documents to confirm completeness and accuracy before submission.</p><p>• Work closely with clients to obtain signatures and verify all required documentation.</p><p>• Coordinate batching of motions and maintain efficient workflows for case processing.</p><p>• Assist in collections-related tasks, leveraging relevant experience to support case management.</p><p>• Utilize case management software to track and update case progress and deadlines.</p><p>• Collaborate with attorneys and other team members to meet filing deadlines and trial preparation needs.</p><p>• Conduct discovery and support civil litigation activities as required.</p>
<p>A dynamic, multi-state service organization is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership and oversee company-wide licensing and compliance operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing executive support with regulatory responsibilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the President and other senior leaders.</li><li>Manage calendars, meetings, correspondence, and follow-up on strategic initiatives.</li><li>Coordinate and maintain all business, technician, and specialty licenses across multiple jurisdictions.</li><li>Liaise with legal counsel and government agencies to ensure regulatory compliance.</li><li>Track renewals, schedule exams, and manage continuing education requirements.</li><li>Serve as a central point of contact for licensing and compliance matters.</li></ul><p><br></p>
<p>We are seeking a proactive and detail-oriented <strong>HR Administrator / Event Planner</strong> to join a fast-paced law firm environment. This role provides administrative support to attorneys while partnering with the HR team on key initiatives, making it ideal for a highly organized professional who thrives on multitasking and collaboration.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients and guests; manage calls and inquiries professionally.</li><li>Prepare, format, and edit legal documents, correspondence, and reports.</li><li>Maintain attorney calendars, schedule meetings, depositions, and travel.</li><li>Assist HR with onboarding coordination, employee events, and compliance tasks.</li><li>Document attorney billable time and expenses; assist with invoice preparation.</li><li>Plan and execute firm events, client receptions, and internal celebrations.</li><li>Manage conference room scheduling and food/beverage orders for meetings.</li><li>Maintain confidentiality and ensure accuracy in all administrative and HR processes.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide exceptional support to senior executives and their teams in a dynamic corporate environment. This is a Contract position based in New York, New York, offering an exciting opportunity to manage high-level administrative tasks and contribute to the success of the organization. The ideal candidate will bring a proactive and detail-oriented approach to managing schedules, coordinating travel, and handling communication responsibilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to multiple senior executives and their teams, including managing schedules, coordinating travel, and organizing meetings.<br>• Maintain clear communication with executives to ensure they are informed of upcoming deadlines, meetings, and priorities.<br>• Act as a key point of contact for the team, fostering efficiency through effective communication and scheduling practices.<br>• Handle expense tracking, prepare reports, and ensure compliance with organizational policies regarding gifts and entertainment.<br>• Assist in the preparation and formatting of presentations and documents using Microsoft Office tools such as PowerPoint, Word, and Excel.<br>• Manage deal administration tasks, including organizing marketing materials, coordinating with legal teams, and overseeing the distribution of promotional items.<br>• Plan and execute internal and external events, such as closing dinners, happy hours, and golf outings, ensuring seamless delivery and attention to detail.<br>• Collaborate with other Executive Assistants and support teams across offices to provide backup assistance and maintain workflow efficiency.<br>• Respond to personal requests from executives, such as travel arrangements or errands, with professionalism and discretion.<br>• Occasionally travel to support events or meetings as needed.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in New York, New York. In this role, you will play a key part in managing vendor payments, processing invoices, and ensuring accurate expense tracking. Your expertise will support the finance department in maintaining efficient operations and accurate reporting.<br><br>Responsibilities:<br>• Process vendor bills by scanning, verifying, and entering them into the accounting system.<br>• Generate accounts payable reports and facilitate payment approvals.<br>• Post approved vendor payments and wire transfers into the accounting system.<br>• Audit and update spreadsheets with detailed costs related to legal cases.<br>• Review factory bills and monthly statements, ensuring accuracy before posting them in the system.<br>• Validate and categorize credit card charges, ensuring proper expense allocation.<br>• Communicate with departments and vendors to resolve missing invoices and record credit card transactions.<br>• Deposit and reconcile daily sales transactions using batch or payout reports.<br>• Investigate and resolve merchant service chargeback claims for wholesale and retail sales.<br>• Process employee reimbursements and record debit transactions from bank statements.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
<p>We are seeking a highly skilled <strong>Executive Assistant</strong> to provide exceptional support to senior-level executives. In this role, you will anticipate the needs of the Executive and key stakeholders, ensuring priorities are met by resolving operational and administrative challenges before they arise. You thrive in a fast-paced, dynamic environment and are comfortable leveraging technology to enhance efficiency.</p><p>As an integral part of our team, you will demonstrate professionalism, confidentiality, and resourcefulness while embodying our core values every day.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate global travel arrangements.</li><li>Handle inquiries and phone calls with professionalism.</li><li>Prepare executive-ready <strong>PowerPoint presentations</strong> and <strong>Excel spreadsheets</strong>.</li><li>Act as a junior Chief-of-Staff, assisting with preparation of executive work.</li><li>Serve as a technical lead for video communications (WebEx, Zoom) and software applications.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Bachelor’s degree preferred</strong>.</li><li><strong>10+ years of experience</strong> providing executive-level administrative support.</li><li>Exceptional communication and collaboration skills across diverse teams.</li><li>Ability to remain calm and professional under pressure.</li><li>Highly detail-oriented and meticulous.</li><li>Advanced proficiency in <strong>Excel</strong> and <strong>PowerPoint</strong>.</li><li>Tech-savvy with the ability to quickly learn new tools and technologies.</li><li>Strong commitment to confidentiality and discretion.</li><li>Flexible and accessible outside core work hours when needed.</li></ul><p><br></p><p><strong>Location:</strong> New York, NY</p><p><strong>Work Environment:</strong> Fast-paced, collaborative, and technology-driven.</p><p><strong>Join us and make an impact by enabling our leaders to focus on what matters most.</strong></p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in ensuring the smooth operation of daily administrative tasks within our non-profit organization. The ideal candidate is a proactive individual with excellent organizational skills and a commitment to delivering high-quality support.<br><br>Responsibilities:<br>• Manage incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform data entry tasks with a high level of accuracy and efficiency.<br>• Organize and maintain office records, ensuring easy accessibility when needed.<br>• Support daily administrative operations, including scheduling meetings and preparing reports.<br>• Greet visitors and handle receptionist duties with a welcoming attitude.<br>• Coordinate office supplies and inventory to ensure availability of essential items.<br>• Assist in processing and handling documentation in a timely manner.<br>• Work collaboratively with team members to support organizational needs.<br>• Maintain confidentiality and adhere to company policies in all administrative tasks.<br>• Address ad hoc administrative requests as required.
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for a detail-oriented Office Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a vital part in ensuring the smooth operation of daily office activities, from coordinating schedules to maintaining a functional workspace. This position is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative assistance by managing calendars, scheduling appointments, and coordinating follow-ups.<br>• Support new employee onboarding processes to ensure a seamless experience.<br>• Maintain cleanliness and organization of the office to create a productive work environment.<br>• Monitor and manage office supplies, placing orders and restocking items as necessary.<br>• Handle invoice processing by forwarding them to the appropriate departments.<br>• Communicate with external vendors to oversee deliveries and ensure timely service.<br>• Assist in handling mail and distributing correspondence to the relevant recipients.<br>• Facilitate meeting arrangements and ensure necessary materials are prepared in advance.<br>• Track office supply inventory to avoid shortages and interruptions.<br>• Perform general support tasks to enhance overall office operations.
We are looking for a dedicated Office Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in maintaining efficient office operations and providing support across various administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and courtesy.<br>• Respond to incoming phone calls, addressing inquiries and routing calls to appropriate departments.<br>• Organize and maintain physical and digital files through document scanning and proper categorization.<br>• Perform general clerical tasks, including data entry, scheduling, and correspondence.<br>• Support team members by ensuring office supplies are well-stocked and readily available.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Collaborate with colleagues to ensure smooth execution of daily office functions.<br>• Provide exceptional customer service to clients and stakeholders visiting the office.
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support within the fast-paced banking industry near Englewood, NJ. This role involves working closely with an executive and team members to ensure smooth daily operations. As a long-term contract position, you will play a pivotal role in managing schedules, coordinating travel, and organizing key meetings.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar to ensure efficient management of appointments and deadlines.</p><p>• Prepare detailed reports and documents to support business operations.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Facilitate the planning and execution of meetings and events for the executive and team.</p><p>• Act as the primary point of contact for communications and correspondence.</p><p>• Provide direct administrative support to the executive and assist with team-related tasks.</p><p>• Ensure seamless coordination between the executive and team members to meet organizational goals.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Work proactively to identify and resolve logistical or scheduling conflicts.</p><p>• Collaborate with internal teams to support project needs and deadlines.</p>
<p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
We are looking for an organized and proactive Administrative Assistant to join our team in East Hanover, New Jersey. In this Contract to permanent position, you will play a key role in providing essential support to ensure smooth day-to-day operations. This role offers flexibility with both part-time and permanent schedule options available.<br><br>Responsibilities:<br>• Provide comprehensive sales support to assist the team in achieving business goals.<br>• Coordinate travel arrangements, including booking accommodations and transportation.<br>• Prepare and process expense reports with accuracy and timeliness.<br>• Perform general administrative tasks, such as scheduling meetings, managing calendars, and maintaining records.<br>• Act as a point of contact for internal and external communications.<br>• Ensure office operations run smoothly by managing supplies and resources.<br>• Assist in preparing presentations, reports, and other documentation as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Maintain confidentiality when handling sensitive information.
<p>We are looking for a dedicated Administrative Assistant to join our team! In this long-term role, you will play a vital role in ensuring smooth office operations and providing exceptional administrative support to a busy tax firm during busy season! This opportunity is ideal for someone who thrives in an organized, detail-oriented environment and enjoys working collaboratively with a team.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient day-to-day office operations.</p><p>• Answer and manage inbound calls with professionalism and courtesy.</p><p>• Schedule client appointments.</p><p>• Collect and enter client tax documents.</p><p><br></p>
