<p><strong>Front Desk Coordinator </strong></p><p> </p><p><strong>Job Summary</strong></p><p>We are seeking a professional and friendly Receptionist to serve as the first point of contact for our organization. This role is responsible for creating a welcoming environment for visitors and ensuring smooth communication within the office.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming phone calls promptly and professionally.</li><li>Greet and assist visitors, ensuring a positive experience.</li><li>Maintain and update call logs accurately.</li><li>Schedule and manage conference room bookings.</li><li>Order and track office supplies to ensure availability.</li><li>Keep the reception area clean, organized, and presentable at all times.</li><li>Provide general administrative support as needed.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Louisville, Colorado. This is a contract position lasting approximately 8 weeks with potential for extension. The role involves a mix of front desk responsibilities and administrative tasks, requiring excellent communication skills and attention to detail. If you thrive in a dynamic environment and enjoy interacting with the public, we encourage you to apply.<br><br>Responsibilities:<br>• Provide front desk coverage in a secure area equipped with a buzzer system.<br>• Welcome visitors and ensure smooth delivery access, including managing high traffic from shipping services.<br>• Perform administrative tasks such as document scanning, copying, e-filing, and basic preparation of documents.<br>• Operate office equipment effectively, including fax machines and scanners, to support daily operations.<br>• Assist in preparing board minutes and packets, as well as offering administrative support to the Fire Chief, as needed.<br>• Maintain an organized and detail-oriented workspace in alignment with business casual dress code.<br>• Adapt to additional responsibilities as they arise, contributing to the overall efficiency of the office.
<p>Medical Receptionist</p><p> </p><p>Are you a people person with a passion for healthcare? We’re looking for a friendly, organized, and proactive Medical Receptionist to join a thriving healthcare team. In this role, you’ll be the welcoming face and voice for patients, ensuring every interaction is positive and professional. If you’re ready to grow your career in the medical field, this is your opportunity!</p><p> </p><p><strong>What You’ll Do:</strong></p><ul><li>Create a great first impression by greeting patients and visitors warmly, in person or over the phone.</li><li>Manage appointments efficiently and accurately, following established scheduling procedures.</li><li>Handle calls like a pro -answering promptly and providing helpful, courteous responses.</li><li>Support patients and providers with compassion and professionalism.</li><li>Process payments and provide receipts with attention to detail.</li><li>Keep the reception area inviting and report any maintenance needs.</li><li>Verify insurance and assist with patient medical records management.</li></ul><p><br></p>
<p>We are looking for a dedicated Facilities Coordinator to join our team in Denver, CO. In this role, you will oversee the daily operations of a Class A facility, coordinating with vendors, contractors, and team members to ensure smooth functionality. This is a contract position with the possibility of extension, offering an opportunity to make a meaningful impact in a detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and monitor facility operations, ensuring all work orders are completed efficiently and to high standards.</p><p>• Act as the primary point of contact for vendors and contractors, managing schedules and overseeing service delivery.</p><p>• Maintain a detail-oriented and welcoming front desk presence, addressing inquiries and assisting visitors.</p><p>• Collaborate with team members to ensure consistent communication and smooth workflow across scattered teams.</p><p>• Uphold high standards of customer service, ensuring client satisfaction in all interactions.</p><p>• Monitor and address attendance rates within the office, taking proactive steps to support a productive environment.</p><p>• Utilize computer systems to track and manage facility-related tasks and documentation.</p><p>• Ensure compliance with safety protocols, including background checks and drug tests for relevant personnel.</p><p>• Adapt to flexible schedules, including managing lunch hours and other time-sensitive tasks.</p><p>• Assist in property management duties, including coordinating maintenance and addressing any facility concerns.</p>
<p>The Administrative Assistant provides crucial support to the organization’s daily operations by managing administrative tasks, coordinating schedules, and maintaining accurate records. This role is essential for ensuring office efficiency and requires strong communication, organizational, and multitasking skills.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, ensuring a professional and welcoming office environment.</li><li>Answer and direct incoming calls, emails, and inquiries to appropriate departments.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for staff or management.</li><li>Prepare and edit correspondence, reports, and presentations as needed.</li><li>Maintain and organize office files, records, and databases, both physically and digitally.</li><li>Order and replenish office supplies; liaise with vendors and service providers as necessary.</li><li>Assist with event planning and logistics for company meetings and functions.</li><li>Support other team members with various administrative tasks and projects as assigned.</li><li>Adhere to company policies, procedures, and confidentiality requirements.</li></ul>
