We are looking for a meticulous and detail-oriented General Office Clerk to join our team on a contract basis in Washington, District of Columbia. In this role, you will focus on organizing and managing files, ensuring data accuracy, and providing essential back-office support. This position is ideal for someone who thrives on logical thinking and enjoys creating order in administrative tasks.<br><br>Responsibilities:<br>• Organize and categorize old files, ensuring proper grouping and systematic storage.<br>• Scan and digitize physical documents for electronic recordkeeping.<br>• Perform accurate data entry to update records and maintain databases.<br>• Provide general back-office support to assist with administrative tasks.<br>• Apply critical thinking and logical reasoning to streamline filing processes.<br>• Maintain a high level of attention to detail to avoid errors in document handling.<br>• Ensure compliance with organizational standards and procedures for file management.<br>• Collaborate with team members to identify and implement efficient filing solutions.
We are looking for a detail-oriented Administrative Assistant to join our team in Centreville, Virginia. This contract position requires someone who excels in managing daily administrative tasks and supporting both front office operations and the finance department. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and exceptional accuracy to their work.<br><br>Responsibilities:<br>• Perform daily data entry tasks, including processing manifests for monthly invoicing.<br>• Provide administrative support to front office operations and finance teams.<br>• Handle inbound calls and address inquiries with professionalism.<br>• Maintain organized records and ensure data accuracy in all documentation.<br>• Assist with receptionist duties, including greeting visitors and managing correspondence.<br>• Coordinate schedules and meetings to support smooth office operations.<br>• Prepare reports and presentations as needed to aid departmental functions.<br>• Monitor and order office supplies to maintain an efficient workspace.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Manassas, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role presents a contract to hire employment opportunity with the potential for advancement within the company. You will be working onsite full time.</p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our healthcare team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting staff, and delivering excellent service. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure seamless office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Maintain accurate records and perform data entry with attention to detail.<br>• Greet visitors and serve as the first point of contact for the organization.<br>• Coordinate schedules and assist with meeting arrangements.<br>• Organize and maintain office supplies and ensure availability for staff.<br>• Compile reports and provide clerical support to various departments.<br>• Handle correspondence and communication in a timely and efficient manner.<br>• Support team members with ad hoc tasks as needed.
<p>We are offering a short-term contract employment opportunity for a Part Time Receptionist. This position is based in Arlington, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Can start immediately. <strong>Must be able to work on Thanksgiving Day November 27th from 3 pm to 11 pm.</strong></p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
<p>Robert Half has a new direct-hire opportunity for an Administrative Assistant. This role is open to a promotion and our client offers great benefits and room for career growth. </p><p><br></p><p><strong>Why You’ll Love This Role</strong></p><p> As our Administrative Assistant, you won’t just manage schedules and files—you’ll be a key contributor to projects, team coordination, and process improvements. This is the perfect opportunity for someone who is eager to learn, ready to take on responsibility, and excited to grow into higher-level administrative, operations, or leadership roles.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, meetings, travel arrangements, and communications</li><li>Prepare reports, presentations, and documentation with accuracy and clarity</li><li>Assist with project coordination and help streamline workflows</li><li>Support onboarding, internal communication, and team culture initiatives</li><li>Identify opportunities to improve processes and implement new systems</li><li>Act as a go-to problem solver, keeping the office running smoothly</li><li>Assist with billing as needed</li><li>Work closely with leadership on special projects </li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Centreville, Virginia. This contract position requires someone who excels in managing daily administrative tasks and supporting both front office operations and the finance department. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and exceptional accuracy to their work. You will be working Monday to Friday 10 am to 4 pm.</p><p><br></p><p>Responsibilities:</p><p>• Perform daily data entry tasks, including processing manifests for monthly invoicing.</p><p>• Provide administrative support to front office operations and finance teams.</p><p>• Handle inbound calls and address inquiries with professionalism.</p><p>• Maintain organized records and ensure data accuracy in all documentation.</p><p>• Assist with receptionist duties, including greeting visitors and managing correspondence.</p><p>• Coordinate schedules and meetings to support smooth office operations.</p><p>• Prepare reports and presentations as needed to aid departmental functions.</p><p>• Monitor and order office supplies to maintain an efficient workspace.</p><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Baltimore, Maryland. This long-term contract position offers an excellent opportunity to contribute to payment processing and customer service operations. The ideal candidate will have strong organizational skills, the ability to manage financial transactions, and a commitment to ensuring accuracy in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming payments by mail, ensuring all amounts match and are accurately recorded.</p><p>• Calculate penalty and interest charges using established rate charts.</p><p>• Operate office equipment such as copiers, calculators, and fax machines to support daily operations.</p><p>• Collect payments, generate receipts, and ensure proper documentation is attached to relevant files.</p><p>• Upload electronic transaction records to the designated digital filing system and maintain organized physical paperwork.</p><p>• Reconcile daily cash and check receipts, ensuring totals align with system records.</p><p>• Update spreadsheets.</p>
<p>We are looking for a highly detail-oriented Payroll Clerk to join our team in Baltimore, Maryland. This role involves processing payroll and supporting administrative functions. The ideal candidate thrives in analytical tasks, demonstrates patience, and is eager to learn and develop expertise in payroll processes. This is a Contract position offering an excellent opportunity for long-term career growth.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately, ensuring compliance.</p><p>• Prepare checks, organize them into envelopes, and coordinate mailing.</p><p>• Set up and manage new files, ensuring proper imaging and documentation.</p><p>• Learn and apply payroll processing procedures to meet organizational standards.</p><p>• Work patiently through detailed processes without becoming overwhelmed by complexity.</p><p>• Collaborate with team members to ensure consistent and accurate payroll operations.</p><p>• Maintain confidentiality and accuracy in handling sensitive employee and payroll information.</p>
<p>The Town Clerk operates as the primary administrative support for local government operations. This role requires strong independence, attention to detail, and the ability to manage multiple responsibilities, including preparing agendas and minutes, maintaining official records, coordinating elections, supporting public inquiries, and handling various administrative functions. The Town Clerk must be able to attend evening meetings as needed.</p>
<p>Our client in Vienna, Virginia is seeking an organized <strong>Accounting Clerk</strong> to support their team with day-to-day transactional tasks. This is a great opportunity for someone who enjoys data entry, working with numbers, and contributing to a collaborative accounting team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Match invoices to purchase orders or vouchers</li><li>Enter financial data into internal systems</li><li>Assist with accounts payable and accounts receivable processing</li><li>Provide general support to the accounting department as needed</li></ul><p> </p>
<p>We are seeking a detail-oriented and organized Accounting Clerk for a contract-to-hire role based in Baltimore, Maryland. In this position, you will play a crucial part in verifying the accuracy of records, supporting seamless collaboration between departments, and maintaining well-documented financial and inventory information. This opportunity is a great fit for individuals who thrive in fast-paced settings and have a strong commitment to precise recordkeeping.</p><p><strong>Responsibilities:</strong></p><ul><li>Review documents and invoices to verify accuracy and completeness.</li><li>Maintain comprehensive and organized activity logs, including reconciliation reports and supporting documentation.</li><li>Collaborate with various departments to troubleshoot issues and ensure efficient delivery processes.</li><li>Prepare and submit periodic summary reports covering delivery activities, reconciliations, and any challenges encountered.</li><li>Support additional duties as needed to help achieve departmental objectives.</li></ul><p>If you are motivated by accuracy and process improvement, we encourage you to apply.</p>
<p>The Town Clerk operates as the primary administrative support for local government operations. This role requires strong independence, attention to detail, and the ability to manage multiple responsibilities, including preparing agendas and minutes, maintaining official records, coordinating elections, supporting public inquiries, and handling various administrative functions. The Town Clerk must be able to attend evening meetings as needed.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Baltimore, Maryland. In this role, you will be responsible for managing and processing vendor invoices, ensuring accuracy in data entry, and maintaining strong communication with vendors to resolve discrepancies. This is a long-term contract position offering the opportunity to work in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and code vendor invoices in compliance with company policies.</p><p>• Perform data entry tasks to ensure timely and precise updates to accounts payable records.</p><p>• Conduct check runs and verify payment details for vendors.</p><p>• Maintain regular communication with vendors to address and resolve invoice discrepancies.</p><p>• Utilize Excel and other software tools to track and report on accounts payable activities.</p><p>• Coordinate outreach efforts with vendors and internal teams to streamline payment processes.</p><p>• Process vendor invoices efficiently, ensuring adherence to deadlines.</p><p>• Leverage accounting systems for invoice processing and management.</p><p>• Assist in maintaining organized financial records and documentation.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Tysons, Virginia. This role requires strong organizational skills and accuracy in processing invoices and reconciling accounts. The ideal candidate will thrive in a dynamic, fast-paced environment and demonstrate proficiency in managing financial transactions effectively.<br><br>Responsibilities:<br>• Process and review approximately 200 invoices per week with precision and adherence to company standards.<br>• Perform matching, batching, and coding of invoices to ensure accuracy and compliance.<br>• Reconcile credit card transactions and vendor accounts to maintain financial accuracy.<br>• Conduct account reconciliations to identify and resolve discrepancies in a timely manner.<br>• Enter vendor invoices and payments into the system while maintaining organized records.<br>• Utilize Microsoft Excel to analyze data and support reporting needs.<br>• Manage check runs and ensure timely payments to vendors.<br>• Investigate and resolve issues related to missing or outstanding invoices.<br>• Maintain strong communication with vendors to address inquiries and discrepancies.<br>• Support monthly financial reporting and invoice processing tasks.
We are looking for an experienced Administrative Assistant to join our team in Ashburn, Virginia. In this long-term contract position, you will play a crucial role in ensuring smooth daily operations by managing tasks efficiently and supporting various administrative functions. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational success.<br><br>Responsibilities:<br>• Manage incoming calls and provide accurate information or direct inquiries to the appropriate department.<br>• Schedule appointments and meetings while maintaining an organized calendar.<br>• Process and distribute incoming and outgoing mail, including faxes, ensuring timely delivery.<br>• Maintain and replenish office supplies to support daily operations.<br>• Assist in preparing and filing important documents in accordance with organizational standards.<br>• Support the optimization of workflows by implementing best practices and ensuring task prioritization.<br>• Generate and analyze KPI reports to monitor and improve performance metrics.<br>• Welcome visitors and provide clear directions or assistance as needed.<br>• Collaborate with field operations and account management teams to ensure seamless coordination.<br>• Handle work orders and backup documentation with attention to detail and accuracy.
<p>Senior Administrative Assistant, Member Services~Trade Association Washington, D.C </p><p> $95k-105k , 401(k), great benefits, career growth! </p><p><br></p><p>We are looking for a dedicated Senior Administrative Assistant, Member Services to join our team in Washington, District of Columbia. This role offers an exciting opportunity to provide high-level administrative support to the government relations office of a trade association. The ideal candidate will excel in coordinating meetings, managing schedules, and facilitating member services, while demonstrating attention to detail and strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, including those held on Capitol Hill, ensuring smooth logistical planning.</p><p>• Arrange travel itineraries and manage calendars for senior executives, maintaining accuracy and efficiency.</p><p>• Support member services by preparing engaging PowerPoint presentations and other materials.</p><p>• Oversee office operations, including vendor management and maintaining positive, detail-oriented relationships.</p><p>• Act as a liaison between staff and the executive office, fostering effective communication.</p><p>• Organize logistics for member meetings and events to ensure successful execution.</p><p>• Collaborate with government relations teams to enhance member outreach initiatives.</p><p>• Handle administrative tasks such as data entry and invoice processing with precision.</p><p>• Maintain a high level of confidentiality while dealing with sensitive information.</p><p>• Provide comprehensive support to executive leadership for various projects and responsibilities.</p><p><br></p><p>All interested candidates in this role and other opportunities in administrative and executive support please send your resume to Justin Decker via LinkedIn. </p>
<p>A CPA firm in Bethesda is seeking an in-office administrative assistant for tax season</p><p> </p><p>Duties:</p><p>-Prepare client engagement letters.</p><p>-Enter data in MS Excel and Prosystems</p><p>- Perform general clerical tasks, including filing documents, photocopying, and data entry.</p><p>- Proofread documents for grammar, spelling, and formatting errors.</p>
<p>A CPA firm is seeking an in-office administrative assistant for tax season</p><p> </p><p>Duties:</p><p>-Prepare client engagement letters.</p><p>-Enter data in MS Excel and Prosystems</p><p>- Perform general clerical tasks, including filing documents, photocopying, and data entry.</p><p>- Proofread documents for grammar, spelling, and formatting errors.</p>
We are looking for a skilled Administrative Coordinator to join our team in Arlington, Virginia. This Contract to permanent position offers an excellent opportunity to support senior leadership and contribute to the smooth operation of administrative tasks. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion.<br><br>Responsibilities:<br>• Prepare and reconcile expense reports for senior leaders, ensuring accuracy and timely submission.<br>• Coordinate and manage calendars, travel arrangements, and appointments for designated senior leadership.<br>• Organize and facilitate meetings by scheduling, preparing agendas, and recording minutes for Officer and Executive Committee sessions.<br>• Process office and HR-related invoices, ensuring proper documentation and timely payments.<br>• Provide support for special events held in the office or at external locations.<br>• Maintain accurate records across relevant systems, adhering to organizational standards.<br>• Handle confidential and sensitive information with the utmost professionalism.<br>• Perform other administrative duties as required to support the team’s operations.
We are looking for a detail-oriented and welcoming Receptionist to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and clients, ensuring a positive experience while maintaining the efficient operation of front desk and office activities. This position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional service.<br><br>Responsibilities:<br>• Serve as the first point of contact by warmly greeting and directing guests, clients, and delivery personnel.<br>• Manage incoming calls using a multi-line phone system, ensuring calls are routed appropriately.<br>• Maintain the cleanliness and organization of the reception area to create a welcoming environment.<br>• Prepare conference rooms for meetings, including arranging seating, setting up audiovisual equipment, and ensuring supplies are available.<br>• Reset and tidy up conference rooms after meetings, including clearing dishes and rearranging furniture.<br>• Monitor and replenish office supplies, including printer materials and commonly used items in shared spaces.<br>• Provide general administrative support and assist with office organization as needed.<br>• Stock kitchen areas with snacks, beverages, and coffee supplies, ensuring essentials are readily available.<br>• Operate and unload the dishwasher regularly to maintain a clean kitchen environment.<br>• Ensure shared spaces, including the kitchen and office facilities, are kept clean, organized, and functional.
<p>We are looking for an experienced Accounts Payable Specialist to take charge of essential financial operations and vendor coordination for a hospitality group. Based in Bethesda, Maryland, this role involves managing invoice processing, ensuring compliance, and maintaining strong vendor relationships. The ideal candidate will have a keen eye for detail and a solid understanding of accounts payable processes. Company offers a hybrid workplace (4 days in office, 1 day WFH), 100% paid medical/dental/vision, along with 20 days PTO and base salary of $75,000-85,000 DOE.</p><p><br></p><p>Interested in joining a high-octane accounting team? Consider applying today!</p><p><br></p><p>Responsibilities:</p><p>• Process and manage 50-100 invoices weekly, ensuring accuracy and timely payment.</p><p>• Handle vendor communications, including setup, inquiries, and account reconciliations.</p><p>• Maintain compliance with internal controls and assist with audits as needed.</p><p>• Review and process employee expense reports with precision.</p><p>• Prepare and submit 1099 reports in adherence to regulatory requirements.</p><p>• Perform invoice coding and data entry into accounting systems.</p><p>• Manage payment methods such as ACH transfers and check runs.</p><p>• Collaborate with internal teams to resolve discrepancies and streamline processes.</p><p>• Monitor accounts payable metrics to identify opportunities for improvement.</p>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors, ensuring a welcoming and detail-oriented environment. The position requires strong organizational skills and the ability to manage daily administrative tasks effectively.<br><br>Responsibilities:<br>• Welcome guests and visitors with a friendly and detail-oriented demeanor.<br>• Handle incoming and outgoing packages, ensuring proper documentation and distribution.<br>• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.<br>• Provide concierge-style services to assist guests with inquiries and requests.<br>• Maintain an organized and clean reception area to uphold a detail-oriented appearance.<br>• Support administrative tasks such as scheduling meetings and coordinating appointments.<br>• Address inbound calls promptly and accurately, ensuring excellent communication.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Monitor and respond to emails or messages related to front desk responsibilities.<br>• Assist with other duties as required to maintain office efficiency.
<p>Our client in Burke, Virginia is looking for a dependable <strong>Payroll Specialist</strong> to help ensure accurate and timely compensation for employees. If you enjoy managing timecards, resolving payroll issues, and working with sensitive data, this could be a great fit.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and review payroll data, including timecard validation</li><li>Process payroll runs and distribute pay statements</li><li>Respond to employee questions and help resolve payroll discrepancies</li><li>Reconcile payroll sub-ledger to the general ledger</li><li>Assist with tax reporting and benefits-related tasks</li></ul>
