Resume Tips for Admin Pros: So Much Experience, So Few Pages

resume tips

Websites abound that offer resume tips for entry-level job seekers. But what if you’ve been around the block a few times and you find yourself now looking for a new position?

As an experienced administrative professional seeking a new senior-level role, updating your resume may present some unique challenges. You’ve had a long, successful career that spans decades and have a lot of information to pack into just a few pages, so resume length is a major concern.

What should you include about your experience, and how much detail do you need to go into? And what areas do you need to highlight to make sure your resume stands out from the big pile on the hiring manager’s desk?

Here are some resume tips to help you polish your resume so it showcases your strong background, grabs the attention of hiring managers, and lands you a job that matches your experience:

1. Showcase relevant skills and experience.

The accomplishments section of your resume is the perfect place to list all the amazing experience you have that relates to the position you’re seeking. Whether you’re looking for a senior-level job in customer service, project management, executive administration or office management, make sure you call out experience related to hiring, training and managing support staff, along with expertise in specialized systems or processes. A senior executive assistant resume, for example, could call out sensitivity to confidential matters and the ability to interface with all levels of management.

2. Pay attention to the details.

When describing your professional experience, include notable achievements, significant duties and special projects. Give the hiring manager a good picture of your capabilities and long-standing experience by including details like how much money you saved the company, the number of staff members you’ve trained and managed, and involvement in strategic initiatives. An executive assistant resume, for example, could describe specialty skills, like certifications or advanced proficiency in Microsoft Office, experience with financial processes and outstanding written and verbal communication.

3. Strike a balance between resume length and your long career history.

A good rule of thumb is to keep resume length to no more than two pages. But don’t get so hung up on resume length that you exclude important information about your depth of experience and your credentials. Be selective in how you describe previous positions. The key is to zero in on experience that is current and valuable. For example, you will want to eliminate references to software programs that are no longer in use.

4. Show that you’re in it for the long haul.

Some seasoned administrative professionals worry that, because of their extensive experience, hiring managers may think they will retire soon. There are a number of things you can do to allay that concern. Start by arriving at interviews full of energy and enthusiasm. Go ahead and discuss your previous experience, but also make an active effort to look toward the future. Let hiring managers know how your work will contribute to their firms’ long-term goals. Talking about making valuable contributions over time will emphasize your commitment to your career.

Research by our company should give seasoned workers something to smile about. As baby boomers start to retire in greater numbers, there won’t be enough Generation X and Y workers to fill the ranks. And Gen Zers are just entering the workforce. This demographic reality is elevating the value of experienced administrative professionals. It’s a good time to be looking for a new job.

Put these resume tips to use today when you apply to opportunities in the OfficeTeam jobs database!

Tags: Resume