Posted by OfficeTeam on Tuesday, February 10, 2015 - 06:58 | Follow me
You booked the flight and hotel room months ago. You’ve crossed everything off of your to-do list, and your inbox is clear. There’s one last thing for you to do before you take off on your trip: write and activate the out-of-office message on your email.
We’ve all procrastinated on occasion. While we may blame social media for shortening attention spans, it’s really not fair to pass the buck for a problem we can easily remedy ourselves. Read on for four ways to get into gear and kick procrastination to the curb.
1. Put your phone away
When you get to work, put your phone in a jacket pocket, purse or drawer, well out of sight. While you may not be playing Angry Birds Star Wars every day, it’s likely you’re looking at your phone from time to time. If you stopped to tally the number of times a day you check for new texts or to see if anyone liked your vacation photos, you’d probably be surprised at how often you actually use your phone. Simply glancing at your phone throughout the day accomplishes very little, aside from distracting you and eating up your time.
2. Clean your workspace
When you walk into work and the first thing you see is a desk covered in memos and sticky notes, it doesn’t exactly motivate you to dive into the day. Take some time to organize your workspace at the end of each workday. Coming in to a clean, clutter-free desk can increase your productivity and make you feel like you’re ready to take on the world.
3. Color code your calendar
As an administrative professional, you’re a whiz at organization. Apply these skills to your calendar by creating a color-coded daily schedule. Organize your day by prioritizing time-sensitive tasks, such as responding to emails. Next, go ahead and put your most dreaded assignments and tasks on the slate. (The sooner you get them over with, the better you’ll feel.) Mornings are also good for any projects that require critical thinking, as your mind will be fresher, increasing productivity. Wind down your day with duties you find less taxing, almost like the cool-down session of a workout.
4. Set daily goals for yourself
Having goals is key to maintaining healthy motivation levels. Setting small daily benchmarks can keep you moving through the workweek — for example, “Today I’m going to convert five more records to electronic format than I did last week.” When you accomplish your goals, you’ll feel a sense of completion, which will further charge your drive to excel. And if you don’t meet the goals you’ve set? It’s OK! That just means you have something to strive for tomorrow.
Procrastination can be hard to overcome. But with a good mix of time management and motivation, you’ll have no problem beating it. Just make sure you don’t put these tips off until tomorrow!
Do you have an excellent remedy for procrastination? Give us your suggestions on how to stop procrastinating.