Posted by Meghan Lockhart on Thursday, May 22, 2014 - 00:00
We all remember the spelling bees of youth, but in today’s world of spell-check and AutoCorrect, is knowing how to spell in the workplace all that important?
We’ve all been there before – just hit send on an email and realized we spelled something wrong. Maybe it was incorrectly spelling the name of the person you were contacting or referring to the wrong name of a project, or worse, spelling a word incorrectly in the actual subject line.
And while it’s arguable that most of these mistakes can be caught by spell-check, relying on this word processing tool just won’t cut it when we’re asked to do something offline – such as taking notes on a whiteboard or crafting a handwritten note to a business associate. Especially as an administrative professional dealing with vendors, clients and colleagues via multiple forms of communication, it's imperative that you know how to spell.
Spelling skills are not only appreciated in the workplace, they're also required. In a recent Accountemps survey, 63 percent of senior managers polled said that just one or two resume typos would eliminate an applicant from consideration for a job altogether. This same attitude extends to on-the-job performance, as these same leaders are frequently reviewing information from employees and a glaring spelling error can easily overshadow an otherwise well-done job.
Administrative professionals are constantly asked to support the business goals of their organization, so it’s no surprise that they’re expected to do their best work – but in a world of AutoCorrect and spell-check, why exactly does spelling and grammatical correctness matter?
- It communicates intelligence. Many regard spelling as a reflection of one’s competence, polish and general worldliness, as there is a direct correlation between how often a person reads and the maturity of that individual's vocabulary. Reading regularly and processing different facts, thoughts, ideas and opinions – whether they’re fiction or nonfiction – keeps the brain sharp.
- It allows the work to shine. Much like a straight smile can be someone’s face to the world, an error-free document shows an adept professional, and clears any confusion in reviewing someone’s work. When a document is clean, it's easier to comprehend and allows the reader to focus solely on the message.
- It empowers you to review your colleagues’ work. We’ve all asked someone for their pair of eyes to look over something before we submitted it, whether it was a midterm paper in college or a critical email being sent to the boss. The power of this favor lies in trust that the individual being asked to review the work knows how to read and write. Trust is an incredibly important part of being on a team, and being able to be a trusted pair of eyes to colleagues and managers you makes you an asset.
- It gives a good impression. Whether you’re crafting memos for your boss or sending email communications, administrative professionals are an extension of their organization in all of their interactions with those outside of the company, vendors and clients included. Well written, error-free documents give a favorable first impression.
These are just a few of the reasons spelling still matters today, and there are so many practical reasons to double-check your work.
What are some of your tips and tricks to ensure you don’t hit send on a misspelled email?