5 Resume Tips to Help Administrative Assistants Stand Out

If you look at job ads today, a lot of companies are looking for administrative assistants. That’s great news, but at the same time, many people are applying for those openings, which spells competition. To have a chance at getting called in for an interview, you need to follow the right resume tips so your document stands out.

To create an administrative assistant resume with impact, keep the following in mind:

Start off strong

What makes you special in your role? Include a short summary at the top of your resume.

For instance, “Experienced administrative assistant who has earned the Certified Administrative Professional designation. Possesses strong Microsoft Office, organizational and communication skills.”

Show how you've added value

Companies look for support staff who take initiative and make a real impact on their teams. Perhaps you trained your entire accounting department on a new phone system, allowing people to use the system immediately. Or maybe you successfully handled all administrative functions when a new law firm was just starting up. Noting these accomplishments will make an impression far better than the basic work history offered on a typical administrative assistant resume.

Use keywords

Many companies scan resumes for specific words and phrases. Try to use language seen in the job ad, if it accurately reflects your background. For instance, if an employer is looking for someone who can handle multiple phone lines, you’d want to use the phrase “multiple phone lines” in your document rather than stating you “answered phone calls.”

Get technical

Hiring managers want to have a good sense of a candidate’s technology skills, since these skills are so essential to administrative assistant roles. Consider including a special section listing all of the applications you know well.


What do you offer that fits the company’s unique requirements? Don’t send out the same resume to every opening, like many other job seekers do. Customize yours to zero in on what’s requested for the specific job. For example, you would highlight your PowerPoint expertise if you’ll be supporting executives who regularly give presentations, but showcase your Internet research skills for a job requesting that experience.

Keep in mind, though, that all of the resume tips I’ve shared are useless if you turn in a resume full of typos, formatting issues or grammatical errors. Accuracy is a key job skill for administrative assistants and if you can’t get it right on your resume, you’re sending a red flag to potential employers. Slow down. Also have friends and family review your resume to make sure it’s ready to go.