No More Disconnection: How to Improve Communication With Your Staff

How to Improve Communication With Your Staff

Communication is the real work of leadership.

Managers may want to reflect on this quote from Harvard Business School dean Nitin Nohria since a Robert Half Management Resources survey found that many business leaders do, indeed, have some real work to do when it comes to communication.

At least, a good percentage of their staff likely think that is the case. Nearly one-third (30 percent) of workers in our survey said communication and diplomacy are the areas where managers need to improve most.

The repercussions of poor communication between managers and employees can manifest in many ways — from retention issues to lack of innovation.

“The greatest ideas go nowhere if a manager cannot express them effectively, gain consensus and build the work relationships necessary to execute them,” says Tim Hird, executive director of Robert Half Management Resources.

Both millennial and veteran workers seek better communication

Here’s another finding from the survey that managers should take note of: Thirty-six percent of workers between the ages of 18 and 34 said that managers need to improve their communication and diplomacy skills. This is the highest percentage of responses among all age groups represented in the survey.

Interestingly, the second highest percentage of responses (30 percent) was for the same answer, but the respondents identified as 55 or older. This may indicate several things:

  • Many professionals in this age group are working at the management level, and may already recognize that they need to improve their interpersonal skills.
  • Managers are not reaching out effectively to veteran staff members because they (wrongly) assume these workers already “have the memo” on everything pertinent that’s happening at the firm and also don’t require a lot of feedback on their performance.
  • It’s a demographic issue: As more Generation X and millennial professionals assume leadership roles in their organizations, many may be overlooking the importance of building strong work relationships with their baby boomer colleagues. (Note: A separate survey by Robert Half Management Resources found CFOs see communication skills as the area where there are the greatest differences among generations in the workplace.)
  • All the above.

It’s important to communicate well with all staff members, of course. But our research indicates that business leaders may need to apply special attention to eliminating any disconnect they may have with the youngest millennials and the more seasoned employees on their team.

Addressing this issue is important to the long-term health of the business: Millennials represent the largest demographic group in today’s workforce — and retaining them can be challenging for employers. And baby boomer employees, who lend a wealth of hard-to-replace knowledge and experience to businesses, are retiring in greater numbers or pursuing encore careers. If professionals in either group feel that they aren’t receiving enough feedback from, or don’t have a good rapport with, their managers, they may be inclined to leave their current work situation sooner than later.

At the same time, don’t forget about Generation X. Research from our company found professionals 35-54 are the least likely to see how their work contributes to the company’s bottom line. Managers who don’t make this connection for staff risk alienating them and making it harder for employees to focus on the greatest priorities for the business.

Adopting a customized approach to staff communication

The path to achieving better communication with all employees is, of course, learning how to communicate better as a manager. However, in practice, this isn’t so simple. As Hird explains, the real key to improvement is applying a customized approach. That takes work, but it can be well worth it in terms of generating positive benefits for the business.

Leaders must be able to tailor their communication style to the individual and recognize what motivates each team member,” he says. “Managers who excel at this achieve higher levels of employee engagement and productivity.”

Following are some strategies managers can use to assess and improve their communication skills:

1. Seek candid feedback

Ask your manager, peers and employees to give you the straight scoop on your strengths and weaknesses as a communicator. In the process, ask them to share their communication preferences with you. You may learn, for example, that one of your millennial employees would prefer more face time with you. Meanwhile, your manager may like to communicate primarily through email, unless an urgent or sensitive matter arises.

Remember, not everyone will be comfortable providing candid feedback — especially if they report to you — so consider gathering anonymous input, too.

2. Learn from a communication maestro

No doubt you know someone in the organization, or in your professional network, who is an outstanding communicator. Observe how that person interacts with others, especially the employees they manage. Then, apply some of his or her winning techniques to your own communication.

3. Be an active listener

Communication is a two-way street. So, part of your work toward improving your communication abilities should be learning how to be a good listener. It’s important to get your points across clearly, but don’t worry so much about delivering your own messages that you don’t hear what employees or other colleagues are trying to communicate to you.

4. Be honest and relatable

Sometimes, people work so hard to be a good manager that they forget about being an individual. The more you demonstrate that you are human — and imperfect, just like everyone else — the more your staff will view you as approachable.

Over time, simply being a person your employees can relate to can go a long way toward building open and strong lines of communication with all your staff.

Additional resources for managers

Help Your Team Feel Happy at Work (It’s Good for Your Business): Check out this blog post, which features highlights from Robert Half’s IT'S TIME WE ALL WORK HAPPY.® research, for tips on fostering a workplace culture that allows happiness and positivity to flourish.

Want more ideas on how to ensure your team members are satisfied in their jobs — and more insights on how happy employees can create benefits for your firm? Download the free IT'S TIME WE ALL WORK HAPPY.® report from Robert Half today.

Get the Report

Creating a Leadership Pipeline: Developing the Millennial Generation Into Finance Leaders

See this report from Robert Half, Financial Executives Research Foundation (FERF) and author Michael S. Seaver for insights that can help you prepare millennial workers for leadership roles in finance.

The People Puzzle: Building and Retaining a Talented Accounting and Finance Team

For additional tips on building and retaining a talented accounting and finance team, see this survey report from Robert Half and the American Institute of CPAs (AICPA). The survey results provide essential insights into what factors make employees want to build a career with a company. Download the report.

Creating & Managing the Dream Team

In this Robert Half report, you’ll find tips for building and leading a high-performance, well-balanced team, including identifying the work styles of elite players and managing different personality types. You’ll also gain insight on how to leverage effective management techniques to be an even stronger leader for your team. Download the report.